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Job Req ID:  10755

Development Data Specialist

Title: Development Data Specialist, Office of Medical Annual Giving

Reports to: Sr. Development Coordinator, Office of Medical Annual Giving

Position Summary: The Development Data Specialist is a key team member in the Office of Medical Annual Giving (OMAG).  He or she manages responsibilities that are integral to the operation of a successful annual giving campaign.

The Development Data Specialist provides reliable, professional support to the entire Office of Medical Annual Giving.  He or she conducts key aspects of the annual giving solicitation program and assists in serving the OMAG’s clients.

Specific Responsibilities:

  1. Gift processing and fulfillment 60%
  • Process all gifts received at OMAG within 48 hours of receipt. 
  • Communicate regularly with internal staff and external vendors to ensure inclusion of all elements for each gift: account numbers, associated/joint with donors (including IMO/IHO), mailing address, phone number, email address, appeal codes, etc.
  • Maintain a log of all IMO/IHO unrestricted gifts received and collaborate with Director of Annual Giving to properly acknowledge donors and honorees/next of kin.
  1. Office Management 30%
  • Sort and distribute incoming mail
  • Apply postage to and send outgoing mail.
  • Answer main OMAG phone line, update ALADIN and MedDev as needed, and respond to or direct inquiries.
  • Answer and maintain FJHM opt outs through both phone and email. Apply updates in ALADIN and MedDev, and respond to or direct inquiries
  • Respond to and/or direct inquiries received through and email addresses.
  1. Administrative 10%
  • Assist with production of in-house specialty mailings.
  • Assist with other administrative duties as assigned.
  • Support professional growth, skills development and career development by using DAR and University resources and training.
  • Participate in appropriate departmental and client-based meetings.


  • High School Diploma or GED required.  Bachelor’s degree or commensurate work experience preferred.  Additional education may be substituted for years of work experience.   Minimum of three years relevant experience required.
  • Ability to work independently, manage multiple projects simultaneously, determine priorities, and maintain a high degree of professionalism and confidentiality.
  • Possesses excellent interpersonal skills and enjoys team work.
  • Demonstrates strong organizational skills and ability to manage several projects simultaneously.
  • Possesses excellent word-processing and database management skills; significant PC experience and a thorough working knowledge of Windows, Word and the internet (knowledge of Excel, Access and PowerPoint are preferred); and the ability to learn new software.
  • Able to work in a dynamic, fast-paced environment.
  • A strong desire to associate with Johns Hopkins University and to champion the mission and values of the institution.
  • Must be able to sit for eight hours.
  • Must be able to lift 25 pounds.


JHU Equivalency Formula:30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.Additional related experience may substitute for required education on the same basis.For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.



Classified title: Development Data Specialist

Working title (if applicable): Development Data Specialist

Role/Level/Range: ATO/2/OE

Starting Salary Range ($s): $35173-$48,360

Employee group (Full time/Part-time/Limited/Casual): Full-Time

Schedule (hours/days): 40 hrs, M-F

Employee subgroup (FLSA Status): Non-exempt

Department name: Office of Medical Annual Giving

Personnel area (School): SOM

School of Medicine - East Baltimore Campus