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Job Req ID:  9822

Sr. Development Coordinator

 

 

General Description

 

The Senior Development Coordinator serves as a writer and lead administrator for briefings for the president and other University leadership with guidance from the Principal Gifts Proposal Strategist/Senior Writer.  This position also supports the implementation of high net worth stewardship programming with guidance from the Senior Director and Assistant Director of Principal Gifts.  This position will work in association with DAR leadership and colleagues across the institution to build the president’s relationship with donors that result in principal level ($5 million+) philanthropic support. The Senior Development Coordinator will report to the Assistant Director of Principal Gifts.

 

Primary Responsibilities:

 

(40%) Leadership Briefings and Materials:

  • Develops and writes strategic briefings to prepare the president, provost, and other University leadership for meetings and events.
  • Analyzes and synthesizes large amounts of information from development officers, research team members, and other sources.
  • Writes briefing content for presidential and leadership meetings, events, and other activities, including strategic objectives, discussion points, background, and special considerations, in consultation with relationship managers and other colleagues and relevant parties.
  • Enters requests for research reports in ALADIN and conducts independent research to procure information not provided by development colleagues or by Development Research.
  • Serves as a liaison between the Office of Principal Gifts, divisional Development and Alumni Relations staff, and the Office of the President, including presidential speechwriters.
  • Reviews, revises, and gains necessary approvals for briefings.
  • Meets tight deadlines and adapts to quickly changing priorities.
    • Follows up with the appropriate leadership or development officers to ensure all details and materials needed are readily available in an appropriate amount of time prior to donor visits.

 

  • Assists the Proposal Strategist/Senior Writer as needed with proofing and editing briefing materials before they are submitted to the Associate Vice President for final review.
  • Proofs and edits briefings composed by colleagues prior to final review by the Associate Vice President.
  • Provides guidance and resources to newer members of the briefings team.

 

  • Assists the Proposal Strategist/Senior Writer and Principal Gifts Writer in providing training and support to colleagues across the institution in partnership with Development and Alumni Relations Training (DART).

 

(30%) High Net Worth Stewardship:

  • Supports the activities of the Senior Director and Assistant Director of Principal Gifts pertaining to the stewardship of high net worth donors, including The Hopkins Experience stewardship program.
  • Assists with the planning and implementation of high net worth stewardship programming, including The Hopkins Experience.
  • Regularly writes, proofs, and edits documents and other content to be used for or in conjunction with programmatic components for high net worth stewardship and The Hopkins Experience.
  • In partnership with the Assistant Directors of Principal Gifts, coordinates schedules for donors of significant and extraordinary wealth.
  • Coordinates schedules for alumni, faculty, students, and staff for participation in high net worth stewardship programming, including The Hopkins Experience.

 

(20%) Office Support:

  • Manages administrative components of briefing preparation for the president and University leadership, with guidance from the Proposal Strategist/Senior Writer.
  • As part of the presidential and leadership briefing process, schedules and participates in group strategy calls in advance of presidential/University leadership meetings and events in order for all relevant parties to exchange and clarify valuable and frequently confidential information.
  • Oversees the JHBox shared folder for the president’s briefing and travel materials, such as itineraries and addenda.
  • Oversees the president’s development contacts in Outlook.
    • Enters and updates contact information for donors and prospects prior to the president’s meetings and as needed to ensure accuracy.
  • Assists the Principal Gifts Writer with the implementation and management of the Development and Alumni Relations Correspondence Tracking System (DARCTS) for tracking, analysis, and forecasting.

 

  • Provides administrative assistance for the planning and implementation of high net worth stewardship programming, including The Hopkins Experience.
  • Assists in the development and maintenance of systems for the management and tracking of high net worth stewardship and The Hopkins Experience, including databases for programmatic components, internal and external participants, and relevant parties, with guidance from the Senior Director and Assistant Director.
  • Establishes and maintains contact with vendors and service providers as needed for implementation of The Hopkins Experience.
  • Organizes internal and external meetings for planning and execution of stewardship strategies and programmatic components and, in partnership with the Office of Donor and Volunteer Engagement, convenes colleagues across DAR around the generation and sharing of extraordinary stewardship and best practices.

 

  • Demonstrates exemplary customer service, poise, and professionalism at all times.

 

  • Maintains a high level of confidentiality and discretion.

 

  • Develops institutional relationships in order to work more effectively and be able to advise the Principal Gifts team on communicating with various offices. Develops a sophisticated understanding of the institution and partners.

 

  • Acts as liaison and facilitator between the Office of Principal Gifts and the Office of the President and Office of the Provost, as well as other departments and internal and external constituents, including trustees, donors, prospects, persons of significant and extraordinary wealth, and other VIPs.

 

  • Builds an expert knowledge and demonstrates proficiency in the use of ALADIN and other computerized programs and networks. Enters and updates confidential data on a regular basis. Produces a variety of standard and ad hoc reports to provide information as requested. Analyzes and compiles appropriate data when needed. Develops presentations and reports using existing information with general guidance from the Senior Director and Assistant Director.

 

  • Assists as needed with desk and phone coverage in Garland Hall to support the Office of Principal Gifts and the Office of the Vice President for Development and Alumni Relations.

 

  • Assists with special events and other duties as assigned.

 

(10%) Writing and Editing:

  • Assists the Proposal Strategist/Senior Writer and other Principal Gifts staff with writing, proofing, and editing confidential documents on behalf of University leadership, including but not limited to proposals, reports, and correspondence.

 

Qualifications

 

High School Diploma/GED required. Five years of related administrative experience required. Bachelor’s degree required. Additional education may substitute for experience to the extent permitted by the JHU Equivalency Formula. JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.

 

Preferred Qualifications:

 

Development and/or higher education experience.

 

Special Skills and Knowledge:

 

The position requires using various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.

 

Operating personal computer to access email, electronic calendars, ALADIN, and other basic support software.

 

Excellent oral and written communication skills.

 

Overseeing or coordinating the work of others.

 

Classified title: Sr. Development Coordinator

Working title (if applicable): Sr. Development Coordinator

Role/Level/Range: ATO/3/OF

Starting Salary Range ($s): 37,518.00 - 51,617.00 ($19.24 - $26.47 per hour)

Employee group (Full time/Part-time/Limited/Casual): Full time

Schedule (hours/days): M-F, 37.5

Employee subgroup (FLSA Status): non-exempt

Department name: UA

Personnel area (School): Principal Gifts, DAR

Homewood Campus

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