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Job Req ID:  107460

Sr. Development Coordinator

Development and Alumni Relations (DAR) supports Johns Hopkins focuses on research, teaching, and patient care, and its role as a national and global leader in higher education. We create and foster enduring relationships that result in advocacy and philanthropic support for Johns Hopkins University & Medicinestrengthening the institution through partnerships with donors, alumni, volunteer leaders, faculty, students, staff, and patients.


The office of volunteer engagement supports the engagement, stewardship, and recognition of leadership volunteers across Johns Hopkins University and Medicine at both the divisional level and as a central services bureau. It seeks to engage, steward and recognize Johns Hopkins leadership volunteers according to their interests, through meaningful activities that encourage and recognize their long-term support of the institution and the positive impact of their involvement and philanthropy. Developing and maintaining a community of engaged leadership volunteers is vital to the university and the success of Development and Alumni Relations (DAR).


Leadership volunteers include trustees, trustees emeritus, advisory council members, Alumni Council officers, campaign or development committee members, reunion class agents, or other volunteer leaders, who are managed by Development and Alumni Relations.


The Senior Development Coordinator supports the volunteer engagement program and serves as a front-line representative to university trustees, advisory board members, donors at all levels, DAR Executive Team members and staff in the offices of the President, Vice President for Development and Alumni Relations, and Principal Gifts, as well as other senior managers and colleagues across DAR, faculty leaders, and the general public. Collaborating with a wide range of colleagues across Johns Hopkins University and Johns Hopkins Medicine is a critical aspect of the Sr. Development Coordinator's role.


Specific responsibilities of the Senior Development Coordinator include:


Operations (40%)

  • Administration of onboarding communications to new advisory council members.
  • Work with Development Offices to update advisory council records twice a year in to ensure membership lists and contact information are kept as accurate as possible.
  • Maintain and refresh online repository of training materials, best practices, and presentations, etc.
  • Manage content for the office website in collaboration with the communications office, ensuring content is accurate, accessible, and provides relevant and timely information to current and prospective volunteers.
  • Coordinate, support, and facilitate specific training activities as required (e.g. develop online training tools and materials, support administrators in other Development Offices regarding volunteer engagement measures, facilitate training or discussion around a topic of particular interest).
  • Draft correspondence to leadership volunteers.
  • Serve on the Hopkins Highlights editorial board, assist in development of content and tracking of metrics as well as manage mailing list.
  • Manage membership of the Advisory Board and Council Staff Teams channel as well as play an active role in the development of roundtable agendas and discussion.


Event coordination and administration (20%)

The Senior Development Coordinator will provide support for the development and implementation of all leadership volunteer events (both virtual and in-person) offered through the office of volunteer engagement. Examples of events include: Johns Hopkins Leadership Summit for more than 400 volunteer leaders hosted by the Johns Hopkins University President and Board of Trustees, new volunteer onboarding training, both internal and external campaign-related events and training, and other institution-wide engagement opportunities for volunteer leaders and staff.


Duties (for any event/training) may include:

  • Oversight of all registrations (guest, faculty, and staff attendees) and coordination of event attendance statistics for DAR Executive Team.
  • Liaising with the Development Communications and Special Events departments and providing support regarding all event logistics, marketing materials, and mailings.
  • Monitoring event budget and tracking expenditures.
  • Helping to prepare timely, accurate briefings for the President, faculty, and other guest speakers, including preparing short biographies of important guests.
  • Coordination of staff assisting with the smooth running of the event.
  • Scheduling, attending, and taking notes for all working group and other meetings (as required).
  • Preparing event folders and special gifts for guests.
  • Creating and implementing a post-event guest survey to evaluate event outcomes.


Measurement and analysis of volunteer activity (20%)

  • Ensure the accuracy of volunteer records and JHAS coding.
  • Coordinate with divisional representatives to keep a comprehensive calendar of all advisory board meetings across the institution.
  • Be a champion with DAR staff (gift officers and administrators) for accurate and regular recording of volunteer engagement, stewardship and fundraising activity via Relationship Management (the prospect management database).
  • Track, analyze, and report on constituent engagement data on a regular basis, as required.
  • From time to time, design and coordinate surveys and evaluation tools to obtain feedback from volunteers and staff regarding their experiences.


Administrative Support (20%)

  • Provide comprehensive support to the Director of Volunteer Engagement and Associate Director of Volunteer Engagement, including calendar management, travel arrangements, agenda preparation, room bookings, meeting planning, training courses, arranging for refreshments, etc.
  • Use SAP for accounting operations as needed, including cost-transfers, on-line check requests, travel reimbursements, and reconciliation of Travel Card and Procurement Card, and preparation of corresponding budget tracking reports.
  • Coordinate and oversee purchase orders, including setting up contracts with consultants and other vendors, tracking project expenditures and reconciling with budget reports.
  • Assist with the development of presentations, including PowerPoint, Excel, and data visualization.
  • Serve as backup to the donor engagement development coordinator for donor line phone coverage.
  • Other duties as assigned.


Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Five years related administrative experience, with one year experience in a Development office preferred.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Bachelors degree.


The Senior Development Coordinator will have the ability and confidence to think independently and thrive in a fast-paced, complex, often ambiguous, environment with constantly changing priorities. The Senior Development Coordinator will have excellent organizational and interpersonal skills, with the ability to proactively manage multiple projects and determine priorities as well as be able to follow through with any tasks. Excellent written and verbal communications skills, and the ability to interact effectively with trustees, senior volunteer leaders (alumni and non-alumni), faculty leaders, and a wide-range of Development & Alumni Relations senior managers and colleagues at all levels in the organization are essential prerequisites for success in the position. The ability to work as part of a team as well as to own initiatives is important. The ability to maintain a high degree of professionalism, confidentiality and diplomacy in the workplace is essential, and to exercise independent judgment to resolve administrative problems. The Senior Development Coordinator will be flexible and have very good analytical and critical thinking skills with a high functioning attention to detail, and experience in developing and maintaining effective systems for information sharing, data management and filing. Strong computer skills required, with the ability to learn new software. This position requires intermediate skills in Microsoft Office (Word, Excel, PowerPoint, Outlook) and the ability to learn and use other software as necessary. Willingness to work occasional evenings or weekends, if required, with advance notice for which overtime will be paid.


All applicants are expected to uphold the universitys core values which includes diversity and inclusion. All staff treat people with dignity and respect by being fair and consistent. We demonstrate an open-minded approach to understanding people regardless of their race, gender, age, national origin, religion, ethnicity, disability status or other characteristics. We show respect for the beliefs and traditions of others; encourage and promote practices that support cultural diversity; and discourage behaviors or practices that may be perceived as unfair, biased, or critical toward people with certain backgrounds.

 Classified Title: Sr. Development Coordinator 
Working Title: Sr. Development Coordinator   
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: Minimum: $19.12 - Midpoint: $26.25 - Maximum: $33.47 
Employee group: Full Time 
Schedule: Monday-Friday 8:30 am - 5:00 pm 
Exempt Status: Non-Exempt 
Location: Homewood Campus 
Department name: 60009329-Volunteer Engagement 
Personnel area: University Administration 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

 

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.


The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

 

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

 

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

 

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

 

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

 

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

 

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Note: Job Postings are updated daily and remain online until filled.

 

 

Homewood Campus