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Requisition ID:  116998

Sr. Events Coordinator

We are seeking a Sr. Events Coordinator who will provide expert event planning, communications, and project management skills to support research initiatives within the Vice Provost for Research (VPR) team. Reporting to the Assistant Director of Research Initiatives, the Sr. Events Coordinator will interact with university senior leadership, including the president, vice presidents/provosts, deans, directors, and their respective staff. The role leads the planning, design, and implementation of all events supporting the Bloomberg Distinguished Professorships (BDP) Program and research initiatives, including but not limited to the Catalyst and Discovery Awards and President’s Frontier Awards.


As a representative of the Office of the Provost, the ideal candidate must be committed to responsiveness, customer service, excellence, and teamwork while possessing strong organizational and interpersonal skills. They will bring experience in marketing, social media, event planning, and project management, with demonstrated expertise in event logistics and vendor coordination. The successful candidate must be highly proactive, take initiative, exercise sound judgment, and work independently while maintaining a collaborative approach.


The ideal candidate should live locally to facilitate in-person responsibilities such as venue tours, stakeholder meetings, event staffing, and other duties as needed.


Specific Duties & Responsibilities

  • Plan and lead coordination of high-profile academic and programmatic events, often in collaboration with BDPs and BDP cluster leaders throughout the university.
  • Manage all events related to the President’s Frontier Awards and Catalyst & Discovery Awards.
  • Develop and execute comprehensive event timelines while managing multiple concurrent events with competing priorities.
  • Oversee all venue-related matters, including selection, rentals, photography, IT, A/V, design, decor, parking, and public safety coordination.
  • Provide onsite leadership during events and manage real-time problem solving as needed.
  • Oversee financial aspects of events, including initiating and managing requests for proposals and vendor contracts while coordinating with university purchasing.
  • Responsible for monitoring event budgets, processing financial transactions, and ensuring compliance with university policies and purchasing agreements.
  • Serve as primary liaison for all event-related communications and coordination between external vendors, industry contacts, university leadership, alumni/alumni relations, and other stakeholders.
  • Contribute to event briefings for leadership and manage confidential and sensitive information.
  • Provide overview event information for BDP reporting and the Vice Provost for Research annual report.
  • Initiate, create, and oversee publication of relevant materials for research initiatives, working with internal and external vendors.
  • Collaborate with the Communications Specialist to update websites and disseminate relevant content.
  • Research and finalize information for leadership briefings, talking points, letters of correspondence, and quarterly BDP reporting as needed.
  • Articulate the mission of the VPR team to visitors and external contacts.
  • Perform other duties and assist with special projects as assigned.


Special Knowledge, Skills, & Abilities

  • Strong organizational and analytical skills with meticulous attention to detail.
  • Self-motivated professional capable of managing multiple concurrent projects and adapting to shifting priorities in a fast-paced environment.
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint) with ability to learn new software systems, including event management platforms.
  • Exceptional written and verbal communication skills with proven ability to maintain confidentiality.
  • Collaborative team player who can also work independently.
  • Physical requirements: Ability to lift up to 25 lbs.
  • Applicants may be required to complete skills assessment appropriate to the position description.


Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Five years related experience.
  • Additional education may substitute for experience to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Five years of progressively responsible event management experience.
  • Experience with SAP, database systems, design software, and scheduling software.
  • Familiarity with event systems like Cvent or Eventbrite.
  • Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines.
  • Detail-oriented with strong organizational skills.

 

 

Classified Title: Sr. Special Events Coordinator 
Job Posting Title (Working Title): Sr. Events Coordinator   
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: 5/37.5 
Exempt Status: Non-Exempt 
Location: Hybrid/Homewood Campus 
Department name: ​​​​​​​Vice Provost Research Office of  
Personnel area: University Administration 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 1-2 days a week

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