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Job Req ID:  62037

Sr. Finance and Administration Manager

Senior Manager for Finance and Administration

Development and Alumni Relations



Are you a mission driven professional with the desire to bring your passion and expertise in finance and administration to a top five nationally ranked higher educational fundraising organization?


If you are looking to leave your mark, we are looking for you. As America’s first research university—and one of the most renowned academic and healthcare institutions in the world—Johns Hopkins University’s Office of Development and Alumni Relations offers an unsurpassed opportunity to build a career you’ll be proud of while contributing to our mission to bring knowledge to the world. Our primary responsibility is to strengthen the Johns Hopkins Institutions through partnerships with donors, volunteers, faculty, alumni, friends, and patients through collaboration, people, relationships, integrity, innovation, and trust. We are deeply committed to our team of over 500 individuals who bring their talent, energy, and enthusiasm to the work place. Here, you’ll meet a group of colleagues that believe in collaboration, professional growth, and innovation.





Johns Hopkins University is a very large ($6.5 billion in 2020 operating revenues; nearly $10 billion in 2020 net assets and ~$600 million in annual capital expenditures), highly decentralized and complex institution, with significant local resource control and decision-making responsibility. The University is made up of nine academic divisions, Sheridan Libraries, the Applied Physics Laboratory, and several independent institutes.


The Senior Manager for Finance and Administration will provide leadership to the finance and accounting areas for the Office of Development and Alumni Relations. This position will serve as a member of senior leadership in the DAR Business Office. Responsibilities include providing leadership and direction over strategic financial planning, management, reporting, and data analysis. Reporting to the Executive Director of TMHR, Finance, and Administration, they will work closely with the Office of the Vice President for Development and Alumni Relations to establish plans and budgets to best position the business unit to achieve strategic business objectives. In addition, they will serve as the primary contact with University Administration (UA) Finance, with a secondary report to the Sr. Director of Finance and Administration for UA.


The Senior Manager for Finance and Administration will create and maintain a sound financial environment and maintain the highest standards for integrity and general business practices. Responsibilities will include strategic financial planning, management and reporting (including payroll), data analysis, data visualization, and forecasting for the VP Suite. In addition, they will work closely with managers to ensure timely and accurate reporting of financial information to monitor accounts and resolve problems, ensure compliance, safeguard resources, and reduce risks.





Specific responsibilities include:


Budget Planning and Management (30%)


  • Develop and manage annual general funds and discretionary operating budgets for central Development and Alumni Relations (DAR) ($42 million+). Consistently review and monitor central department budgets. Calculate variances from the budget and report on significant issues.


  • Participate with the Project Manager for various capital projects (CRM Replacement, Founder’s Wall Expansion, etc.) to ensure that the project is created and accounted for correctly in SAP and that the budget and expenses are reflected properly in financial results. Work with other divisions as necessary for joint projects. Ensure that funding is allocated in accordance with sourcing agreements.


  • Provide and present written quarterly reports to the VP Suite that include the year-to-date budget, forecasting, and trends in the divisions and departments that will better inform recommendations and strategies for Development of Alumni Relations.  


  • Utilize creative data visualization methods to communicate budget information to Executive Leadership



Financial Planning and Analysis (20%)


  • Perform in-depth analysis of budget and forecasting using trends and knowledge of operational and strategic plan. Provide numerous versions of projections including divisional, program, natural class, expense category, etc.


  • Provide useful financial insights to help make better decisions about formulating and executing strategy, and provide guidance and analysis to executive and operational management to improve results.


  • Develop materials for DAR Executive staff meetings to address current and projected expenses. Model expected gift assessment income. 


  • Prepare a variety of ad hoc financial scenarios as requested.


  • Develop a financial and administrative plan that supports the organization’s short- and long-term strategic objectives collaborating with VP, Executive Staff, program managers, and divisional staff.  


  • Provide recommendations to DAR Leadership regarding strategies to conform to budgetary policies and guidelines.     


  • Serve as primary contact for DAR program managers regarding spending expectations and approval of unbudgeted expenditures.


  • Manage the monthly reconciliation, review, and distribution of reports ensuring accuracy and timely distribution. Meet with program managers and budget staff as needed.


  • Utilize creative data visualization methods for financial reporting and scenario planning when communicating with Executive Leadership.



Administrative Duties (15%)


  • Responsible for facilities management to include space and physical facilities. Responsible for San Martin Center (SMC) reception area and general building issues, including printer contracts, shredding, refreshments, conference rooms, and general upkeep.


  • Serve as primary contact for Facilities, Maintenance, and Real Estate. Serve as SMC representative for all issues regarding SMC physical plant as well as occupied spaces at Keswick for Advancement Services.


  • Work with Talent Management and Human Resources on space planning. Within the next fiscal year, will be responsible for moving team members from SMC to a new physical location. Will manage any future moves of Central Development and Alumni Relations staff. 



Transaction Processing:  Accounts Payable and Receivable (10%)


  • Manage the financial processes such as purchasing, invoice payment, and payroll actions working within University policy and procedures.
  • Serve as primary contact for Shared Services regarding changing policies and procedures. Make final decision regarding interpretation of those policies for DAR expenditures. Set new DAR policies as needed. Serve as DAR representative for travel issues. 


  • Manage development and delivery of training regarding accounts payable to DAR staff to ensure understanding of and compliance with University and DAR policies.



Compliance:  State Licensing and 990 Support (5%)


  • Work with Tax Department to provide DAR data needed for preparation of annual 990 Report. Participate as needed in discussions regarding changing and/or supplementing data requirements.


  • Oversee state registration filings. Coordinate information gathering needed to comply with individual state registration requirements to allow for solicitation of donations on behalf of Johns Hopkins University. Provide data to Perlman+Perlman, the firm responsible for filing registrations with the states. Procure signatures from University leadership as needed. 


Human Resources (5%)


  1. Partner with Executive Director of Human Resources on salary reviews and negotiations, and on annual workforce planning, merit/annual reviews, equity studies, etc.


  1. Oversee payroll processing to ensure accuracy, completeness, and timeliness for new staff, annual reviews, and FML/LOA, etc.


  1. Serve as primary contact for UA Finance regarding headcount control. 


  1. Budget for cost of incentive program. Perform projections of expected payout.


  1. Manage requests for changes in positions for DAR including filling vacancies, changes in salary due to equity adjustments and/or promotions, and utilization of Strategic Investment dollars for DAR.



Surveys and Cost of Fundraising (5%)


  1. Manage development of annual cost of fundraising reports for all divisions and units within the organization, maintaining for both FY and campaign (total budget $80 million+).


  1. Manage completion of various surveys and reports (Chronicle of Philanthropy, Advancement Leadership Forum, CASE, etc.) as needed. Perform trend and quality analysis.



Management and Other (10%)


  1. Manage a team of 3 employees with the authority to hire, evaluate, and terminate.


  1. Participate in monthly UA Finance Manager meetings. Work with members of the Business Office to ensure compliance with University Financial policy. Participate in University Administration work groups and initiatives.


  1. Other duties as assigned.





Required: Bachelor’s degree, seven or more years of relevant financial/budget planning and management. Advanced knowledge and experience with financial software applications, enterprise research management systems, databases, and spreadsheets. Strong skills required in Excel. Must be highly skilled at presenting data both in writing and orally. Ability to demonstrate intellectual curiosity and flexibility as needed.      


Preferred: Experience in higher education setting, fundraising, research, or health care environment; master’s degree or CPA; knowledge of Hopkins financial and payroll systems and university policy and procedures. Experience working with C Suite leaders.

Classified Title: Sr. Financial Manager 
Working Title: Sr. Finance and Administration Manager 
Role/Level/Range: ATP/04/PF 
Starting Salary Range: Commensurate with experience
Employee group: Full Time 
Schedule: M-F, 8:30am-5:00pm 
Exempt Status: Exempt  
Location: 01-MD:Homewood Campus 
Department name: 10001643-Finance 
Personnel area: University Administration


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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