Job Req ID:  112550

Sr. Financial Manager

The Department of Physics and Astronomy at the Krieger School or Arts and Sciences, seeks an Sr. Financial Manager who will assist the Departmental Administrator to facilitate the daily research administration financial activity involving all PI grants, contracts, general funds and gift accounts for a large scientific department. They will also work closely with Departmental Administrator to determine, recommend, develop, and ensure compliance of sponsored financial issues relating to departmental policies and procedures and JHU internal controls to effectively carry out the mission and long-term goals of the institution.


Specific Duties & Responsibilities


Supervision/Performance Management (10%)

  • Set goals for performance and deadlines in ways that comply with department’s plans and vision and communicate them to subordinates.
  • Organize workflow and ensure that employees understand their duties or delegated tasks.
  • Monitor employee productivity and provide constructive feedback and coaching.
  • Receive complaints and resolve problems.
  • Monitor timekeeping.
  • Pass on information from upper management to employees and vice versa.
  • Prepare and submit performance reports.
  • Recommend reward and promotion based on performance.
  • Hire and train new employees.
  • Ensure adherence to legal, JHU, and departmental policies and procedures and undertake disciplinary actions if the need arises.


Research Funding (25%)

  • Facilitate grant/contract proposal process to ensure adherence to all departmental, University, and Sponsor procedures and protocols prior to Chair and CAS authorized signature for submission. Reviews and approves proposals in COEUS.
  • Work closely with DO-RIT and the KSAS Business Office, responsible for interpreting changes in Federal Regulations, A21, A110, FAR, assessing the impact on the department, and communicating these changes to the Department Administrative and Finance Staff and PIs.
  • Review and approve budget justifications to ensure compliance with A21, A110 regulations.
  • Develop tools (data base, spreadsheets, graphs), applying general accounting principles or use existing tools (COEUS/BW/EBF) for forecasting MTDC, F&A, and total sponsored activity (proposals, awards, success rates). Trains administrative/budget staff to use and manipulate these tools to facilitate the effective collection of statistics for reporting.
  • Direct the paper flow and on-line computer communication required to establish a new grant award and relays all pertinent information to all PIs and Administrative/Budget Staff.
  • Access COEUS to develop activity reports for forecasting and to aid Chair in the faculty performance review process.
  • Is departmental authorized signature for all financial reports not generated by Central Shared Services Research Accounting; ensure accuracy of report; ensure KSAS signature before agency submission.


Reporting (10%)

  • Oversee and monitor the reconciliation of the monthly STScI monthly reports.
  • Oversee and monitor the Department’s Deliverables reports and ensure reports are being submitted timely.
  • Oversee and monitor the Department’s Cash Deficit balance reports and ensure deficits are resolved.
  • Oversee and monitor the Department’s GR/IR reports and these are resolved.
  • Oversee and monitor the Business Continuity Plan and report any issues to Department Administrator and KSAS Business Office.
  • Oversee and monitor the department’s salary default account and communicate with the Sr. Financial Analyst to resolve any outstanding issues; report solutions and issues to Department Manager and Business Office.
  • Oversee and monitor the reconciliation of Non-salary Default account.
  • Oversee the reconciliation of the P-Card report of unapproved charges.
  • Provide departmental sponsored research data for several JHU and external annual surveys, i.e. Peterson’s; AAS; APS; AIP.
  • Oversee and analyze the data and projections for the annual Research Base Projections including charts, and graphs for presentation.
  • Reporting for Audits.
  • Oversee the reporting of Continuous Audits, External Audits and Occasional Cost Analysis Audits.
  • Quarterly Block Budget Reporting.
  • Oversee and monitor the analyzing and reporting quarterly on the University’s dashboard reports.


Financial Management & Oversight (30%)

  • In partnership with Departmental Administrator, manage the daily activity relating to PI general funds.
  • Provide necessary spreadsheets, graphs, charts, and matrixes to facilitate annual block budget process relating to sponsored activity; validation of expected F&A recovery for current year, planning year, and projections for out years.
  • Authorized signature for for PI general funds, gift accounts, and special Dean’s allocation accounts. Develop tools to provide reports for forecasting.
  • Monitor activity and projects year-end balances and expected carryforwards for PI related non sponsored research budgets interacting with respective departmental GCAs.
  • Isolate areas of financial concern and proposes future financial controls.
  • Authorized Signature: oversee & review as necessary expenditure accounting activity including payroll, purchasing, check reimbursements.


Administrative Management (15%)

  • Provide leadership and guidance to Grants/Contracts staff to facilitate efficient processes that relate to budgeting, expenditure accounting, and financial reporting for sponsored and PI general funds.
  • Seek alternative or innovative solutions to problems, and collaborate with the other managers, PIs and staff in problem resolution.
  • Represent department on University wide committees.
  • Represent department and University at trade meetings (NCURA, SRA).
  • Cultivate and maintain strong liaisons and working relations with all levels of the departmental staff, divisional contacts, and members of Central Administration.
  • Act as departmental communication link in all areas of sponsored finance and accounting with JHURA, Arts and Sciences Business Office, DO-RIT, Shared Services Offices; Cost Analysis.
  • Review and recommend change to current inter-departmental financial and cost accounting processes and procedures for effectiveness and adherence to University and Agency policies.
  • Train departmental staff to use processing or reporting tools (internal and external, i.e., Agency systems; FIBI, Grants.gov, INSPIRES).
  • In Administrator’s absence, provide managerial support and leadership to central departmental office.
  • Direct special projects for the department as assigned.
  • Assist the Department Chair and Administrator with completion of internal and external surveys.
  • Assist HR Coordinator with problem-solving and correcting any workflow or role issues.


HR Staffing/Performance Management (10%)

  • In collaboration with the management team identify the business requirements of the department and determine staffing needs.
  • Conduct interviews and make recommendations for hire.
  • Supervise and coordinate activities and workflow of Grants Contracts Staff, Specialists, Analysts, Sr. Analysts and Managers.
  • Set employee goals and objectives.
  • Plan, prepare and revise work schedules and assignments according to need.
  • Review performance data (monthly, quarterly executive summaries) to monitor and measure productivity, goal progress and activity levels.
  • Conduct annual reviews.
  • Identify performance gaps and potential performance interventions.
  • In conjunction with the staff member identify training and development opportunities to improve performance and assist with career goals. This may include one-on-one mentoring or group training.
  • Provide ongoing feedback and constructive criticism.
  • Resolve conflicts that interfere with the productivity of the department and seek HR input as needed.
  • Promote a positive climate to improve productivity and increase performance.
  • Encourage continuous learning to enable staff to grow in their roles.
  • Review and approve payroll transactions such as ISRs and E-forms.
  • Oversee pre-review of effort and ensure completion of online Effort Reporting both quarterly and semi-annually.
  • Review and approve E210 online leave usage and accrual documents.
  • Approve and track leave requests.
  • Serve as backup of Managers as needed during times of absence or heavy work volume.


Minimum Qualifications
  • Bachelor's Degree in Finance, Accounting, Business or related field.
  • Five years related progressively more responsible financial/accounting and financial management experience, e.g. planning, directing, monitoring, organizing and controlling the monetary resources of a department, center or unit. Requires experience working on a complex budget.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

 


 

Classified Title: Sr. Financial Manager 
Role/Level/Range: ATP/04/PF  
Starting Salary Range: Min $84,700 - Mid $116,500 - Max $148,300 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday, 8:30-5:00 
Exempt Status: Exempt 
Location: Hybrid/Homewood Campus 
Department name: ​​​​​​​Physics and Astronomy  
Personnel area: School of Arts & Sciences 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

 

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.


The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

 

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

 

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

 

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

 

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Note: Job Postings are updated daily and remain online until filled.

 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Hybrid: On-site 3-4 days a week