Sr. Financial Manager

Reporting to the Director of Finance and Administration, we are seeking a Sr. Financial Manager who will be responsible for performing and overseeing key financial functions of the University Student Services Finance Office. This position will perform and provide back-up to the Director with respect to accounting transactions, the preparation of the annual budget of over $400M for ‘non-aid’ and aid functions, quarterly projections, and periodic reporting. This position will manage one Senior Financial Analyst and one Financial Analyst who have responsibility for oversight of daily fiscal operations of student services related to the undergraduate population on the Homewood Campus. Oversight includes both sponsored and non-sponsored funds.

University Student Services encompasses a breadth of student services including admissions, financial aid, student affairs, integrative learning and life design, student health and wellbeing, athletics, and administrative student services. Some services span the entire university, and some services, are specific to the Homewood campus.

Specific Duties & Responsibilities

Lead Budget Development

• Oversees direct reports in the development of the annual operating budget for assigned departments.
• Develop assigned departmental budgets and 5-year plans for the operational activities that support the undergraduate student population on the Homewood Campus.
• Monitors divisional and interdivisional activity to ensure proper recording.
• Performs trending and forecasting to aid in generating projections, identifying potential risks to the budget, and ensuring sufficient funding for strategic initiatives.
• Budget, monitor, in conjunction with Sr. Financial Analyst, and provide variance analysis for general operating and sponsored functions.
• Partner with the Associate Director for Business Strategy to maintain financial and personnel databases that assist in budget development, financial projections, and trend analysis.
• Identify potential risks to the budget and partner with the Director of Finance to ensure sufficient funding for strategic initiatives.
• Perform research, investigation, and financial review of new proposals for expansion or enhancement of student services.
• Ensure that the annual budget is properly loaded into ERP and Oracle EPM at the start of the fiscal year.

Manage & Approve Personnel Transactions

• Develop personnel budgets and trends and monitor vacancy rates for staff members in assigned departments.
• Coordinate with Sr. Financial Analyst to ensure changes are properly loaded into personnel tracking database(s).
• Work closely with the USS Human Resources Office on annual merit increases, approvals for new positions, maintenance of staff headcount numbers, and maintenance of master Human Resources data file.
• Communicate with departments on personnel transactions and ensure that funding plans are in place for all personnel changes.

Management/Personnel Liaison with Departments

• Establish regular meeting schedules with assigned VPs and departments to address issues that arise from either party.
• Serve as primary contact for departments for management and personnel issues.
• Lead variance narrative development.
• In close coordination with Sr Financial Analyst, develop detailed and summary level variance analysis.
• This analysis will be used to develop variance narratives that will be used for VP/Department level reporting as well as USS roll-up variance reporting.

• This reporting needs to tell the story of the numbers.

Lead Variance Narrative Development

• In close coordination with Sr Financial Analyst, develop detailed and summary level variance analysis.
• This analysis will be used to develop variance narratives that will be used for VP/Department level reporting as well as USS roll-up variance reporting.
• This reporting needs to tell the story of the numbers.

Lead YE Closing Processes

• Coordinate with USS Finance staff to ensure that the closing plan is followed and that all entries for assigned departments are made and documented.
• Work with department administrators and directors to ensure that the closing plan for departments is followed and that all departmental entries and processes are complete.
• Work with department administrators and directors to resolve deficit balances and other financial reporting/compliance/audit issues.

Conduct Analysis

• Conduct special projects at the direction of the Director of Finance and Administration, the Senior Director of Financial Operations, and/or the AVP.
• Participate in the design and development of funding allocation models.
• Conduct “deep dives” to assess the current state, determine opportunity cost and benefit, and develop proposals supporting key strategic initiatives.

Other Duties

• In coordination with the Director, develop policies and procedures to ensure accurate accounting and administration of revenues and expenses, and provide adequate internal controls.
• Coordinate, as required, with the Office of Hopkins Internal Audit to monitor USS staff compliance with all financial policies.
• Review and authorize transactions as necessary to ensure expenditures are in compliance with JHU and Student Services policies and governmental regulations.
• Serve on project committees and working groups. 
• Represent University Student Services on committees as assigned.
  
• Network with associates in other JHU Divisions to facilitate resolution of common issues.
  

Staff Supervision

• Two (2) direct reports (Senior Financial Analyst, Financial Analyst).
• Conduct annual reviews.
• Develop staff and provide expertise to improve performance.
• Ensure that staff are meeting performance goals.
• Provide ongoing feedback and constructive criticism.
• Prioritize and direct work efforts.

• Provide guidance and direction and resolve conflicts.
• Motivate for higher collaboration and performance.
• Promote and model a culture of exceptional customer service.

Special Knowledge, Skills, or Abilities

• Strong leadership and management skills; advanced analytical skills.
• Experience with detailed financial planning, projections, and forecasting.
• Experience with financial modeling is highly preferred.
• Ability to exercise sound, independent judgment in decision-making.
• Proficiency with business software packages; advanced Excel skills and familiarity with SAP, Oracle, and SmartView preferred.
• Excellent oral and written communication skills.
• Ability to work flexibly on several tasks simultaneously and meet various concurrent deadlines is required.

• Bachelor’s Degree in Business, Finance, Accounting, or another related field.
• Five (5) years of related progressively more responsible financial/ accounting and financial management experience, e.g., planning, directing, monitoring, organizing, and controlling the monetary resources of a department, center, or unit. Requires experience working on complex budgets.
• Master's in a related field may substitute for experience. Additional experience may substitute for education.

• Master’s Degree in Finance, Business, Public Administration, or a related field is highly preferred.
  

• Three years of financial management experience in a University Student Services department preferred.
• Seven to ten years of experience in financial management, higher education experience preferred. 

Classified Title: Sr. Financial Manager 
Role/Level/Range: ATP/04/PF  
Starting Salary Range: $85,500 - $149,800 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday 
Exempt Status: Exempt 
Location: Hybrid/Homewood Campus 
Department name: ​​​​​​​Student Services Finance 
Personnel area: University Student Services