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Requisition ID:  116206

Sr. Financial Manager

We are seeking a Sr. Financial Manager to work under the Assistant Administrator of Finance. This position will oversee all financial activities including the clinical practice for Disease Programs within the Department of Oncology. The total book of business will average $240M annually. Will provide senior leadership with financial reports and the overall financial management necessary for sound fiscal operation of the program, clinical practice and research enterprise. The position will be an integral part of the management of the programs and will develop and implement appropriate financial controls. The reporting structure will include a dotted line of accountability to the Program Directors.


Specific Duties & Responsibilities

  • Directs and participates in the development of sponsored, service center, clinical and general funds budgets and budget narratives in support of the programs assigned.
  • Directs and participates in the gathering, analyzing, summarizing, and preparation of financial plans, budgets, cash flow projections, pipeline analyses, and operating forecasts.
  • Develops and proposes solutions to financial concerns.
  • Meets with Directors to determine final resolution and ensures timely implementation of solutions.
  • Reviews financials on a monthly basis, assessing cash burn rates, funding requirements, sub-awards, and contract cash and financial commitments.
  • Determine updated monthly accruals and projections to support forecasting accuracy and project completion as required.
  • Monitor actual expenditure levels against budgets and obligations.
  • Make budget adjustments, and other cost improvement measures, as required.
  • Coordinate the preparation of and interpret monthly and quarterly financial reports for program and management’s review.
  • Provide ad-hoc reports to clients as requested.
  • Develop financial report formats for forecasting, trend and results analysis.
  • Direct the annual budgeting process for assigned programs. Prepare detailed annual budgets for programs.
  • Oversees day to day functions of Programs to include non-sponsored and sponsored accounting, payroll, account close out and FSR preparation.
  • Interpret financial transactions and events for non-financial staff.
  • Participate in program development and technical strategic planning
  • Develop financial policies and procedures, training materials and training program, and deliver to program staff.
  • Partner with faculty and staff in the development of accurate and sound budgets that may include but are not limited to salaries, benefits, research expenses, student expenses, tuition expenses, sub-contracts, equipment, patient care/costs, startup costs, IRB costs, maintenance costs and other expenses as deemed appropriate.
  • Provide guidance and recommendations on compliance with applicable grant terms and conditions. If necessary, contact the appropriate content expert for guidance and or interpretation.
  • Liaison with external administrative offices including, but not limited to, SOM Business Office, Sponsored Projects Shared Services, Accounts Receivable, Billings, Accounts Payable, etc. to ensure that required policies and procedures are followed. Provide instruction and answer questions relating to procedures and serve as liaison between administrative offices.
  • On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and /or quality of service within the department.
  • Key focus on customer service, timely and appropriate communication; and meeting deadlines.
  • Ability to work within fixed deadlines and manage multi-task high volume of complex workload requirements.
  • Assures IRB and animal protocol approval is current and appropriate human subject compliance training has been completed by key personnel.
  • Coordinates financial management of large multi-center proposals, standard sponsored grants, specialized fellowships, research contracts and or research clinical trials ensuring that all applicable direct and indirect cost rates are applied.
  • Manages effort reporting for the programs ensuring all deadlines are met and cost sharing is completed appropriately.
  • Minimize the total amount of cost overruns/small balance transfers by proactively identifying accounts that will need additional review to prevent/eliminate overspending.
  • Ensure position budgeting workbooks are developed and up to date for all faculty in every department.


Financial/Reporting Responsibilities

  • Key player in financial management including but not limited to allocation of budgets, coordinating the timely and accurate set up of payroll, processing journal entries and cost transfers as needed, reconciling reports, research related payroll and financial data.
  • Facilitate and or produce specialized sponsored research/project reports utilizing institutional and or departmental systems (Access, Excel, Hopkins One, SAP etc).
  • Provide guidance and oversight that all funds are being used in compliance with university and award/contractual/restricted gift guidelines.
  • Complete financial/operations reports/updates.
  • Ensure that all salary support for faculty and staff is cleared from the departmental default account monthly.
  • Provides monthly, periodic and or ad-hoc financial reporting.
  • Communicates notable sponsored programs regulation changes.


Operational/Management

  • Completes special assignments/projects as assigned.
  • On-going participation in workflow development and retooling.
  • Attends and participates in team, 1-on-1 meetings and other department/program meetings as requested.
  • Attends at least two JHU professional/skill development courses a fiscal year.


Minimum Qualifications
  • Bachelor's Degree in Finance, Accounting, Business or related field.
  • Five years related progressively more responsible financial/accounting and financial management experience, e.g. planning, directing, monitoring, organizing and controlling the monetary resources of a department, center or unit. Requires experience working on a complex budget.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

 

 

Classified Title: Sr. Financial Manager   
Role/Level/Range: ATP/04/PF  
Starting Salary Range: $85,500 - $149,800 Annually ($117,700 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F/8:30-5:00 
Exempt Status: Exempt 
Location: Remote 
Department name: SOM Onc Financial Management  
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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