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Job Req ID:  60923

Sr. Financial Manager

The Department of Financial Management seeks a Senior Financial Manager  who will oversee all Cancer Genetics and Epigenetics; and GI Program financial activities including the clinical practice. Total book of business exceeds $34.5M annually. This position will provide senior leadership with financial reports and the overall financial management necessary for sound fiscal operation of the program, clinical practice and research enterprise. The position will be an integral part of the management of the programs; and will develop, and implement appropriate financial controls. This position reports to the Assistant Administrator with dotted line accountability to the Cancer Genetics and Epigenetics; and GI Program Directors.

 

Specific Duties & Responsibilities:

  • Directs and participates in the development of sponsored, service center, clinical and general funds budgets and budget narratives in support of the Programs assigned.
  • Directs and participates in the gathering, analyzing, summarizing, and preparation of financial plans, budgets, cash flow projections, pipeline analyses, and operating forecasts.
  • Develops and proposes solutions to financial concerns. 
  • Meets with Directors to determine final resolution and ensures timely implementation of solutions.
  • Reviews financials on a monthly basis, assessing cash burn rates, funding requirements, sub-awards, and contract cash and financial commitments.
  • Determine updated monthly accruals and projections to support forecasting accuracy and project completion as required.
  • Monitor actual expenditure levels against budgets and obligations.
  • Make budget adjustments, and other cost improvement measures, as required.
  • Coordinate the preparation of and interpret monthly and quarterly financial reports for Program and management’s review.
  • Provide ad-hoc reports to clients as requested.
  • Develop financial report formats for forecasting, trend and results analysis.
  • Direct the annual budgeting process for assigned Programs. Prepare detailed annual budgets for Programs.
  • Oversees day to day functions of Programs to include: non-sponsored and sponsored accounting, payroll, account close out and FSR preparation.
  • Interpret financial transactions and events for non-financial staff.
  • Participate in Program development and technical strategic planning
  • Develop financial policies and procedures, training materials and training program, and deliver to program staff.
  • Partner with Faculty and Staff in the development of accurate and sound budgets that may include but are not limited to salaries, benefits, research expenses, student expenses, tuition expenses, sub-contracts, equipment, patient care/costs, startup costs, IRB costs, maintenance costs and other expenses as deemed appropriate.
  • Provide guidance and recommendations on compliance with applicable grant terms and conditions. If necessary, contact the appropriate content expert for guidance and or interpretation.
  • Liaison with external administrative offices including, but not limited to SOM Business Office, Sponsored Projects Shared Services, Accounts Receivable, Billings, Accounts Payable, etc. to ensure that required policies and procedures are followed.  Provide instruction and answer questions relating to procedures and serve as liaison between administrative offices.
  • On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and /or quality of service within the department.
  • Key focus on customer service, timely and appropriate communication; and meeting deadlines.
  • Ability to work within fixed deadlines and manage multi-task high volume of complex workload requirements.
  • Assures IRB and animal protocol approval is current and appropriate human subject compliance training has been completed by key personnel.
  • Coordinates financial management of large multi-center proposals, standard sponsored grants, specialized fellowships, research contracts and or research clinical trials ensuring that all applicable direct and indirect cost rates are applied.
  • Manages effort reporting for the programs ensuring all deadlines are met and cost sharing is completed appropriately. 
  • Minimize the total amount of cost overruns/small balance transfers by proactively identifying accounts that will need additional review to prevent/eliminate overspending.
  • Ensure position budgeting workbooks are developed and up-to-date for all faculty in every department.

 

Financial/Reporting Responsibilities:

  • Key player in financial management including but not limited to allocation of budgets, coordinating the timely and accurate set up of payroll, processing journal entries and cost transfers as needed, reconciling reports, research related payroll and financial data.
  • Facilitate and or produce specialized sponsored research/project reports utilizing institutional and or departmental systems (Access, Excel, Hopkins One, SAP etc).
  • Provide guidance and oversight that all funds are being used in compliance with University and award/contractual/restricted gift guidelines.
  • Key contact for Sponsored Project Shared Services as part of the grant/contract fiscal reporting processes – annual and final. including the grant/contract closeout and Financial Status Reporting process
  • Complete financial/operations reports/updates.
  • Ensure that all salary support for faculty and staff is cleared from the departmental default account monthly.
  • Provides monthly, periodic and or ad-hoc financial reporting.
  • Communicates notable sponsored programs regulation changes.

 

Operational/Management:

  • Completes special assignments/projects as assigned.
  • On-going participation in workflow development and retooling.
  • Attends and participates in team, 1-on-1 meetings and other department/program meetings as requested.
  • Attends at least two JHU professional/skill development courses a fiscal year.

 

Supervision of Others:

  • Resposnible for the oversight of one financial analyst.

 

Minimum Qualifications (Mandatory):

  • Bachelor’s degree in Finance, Accounting, or Business.
  • Five years of experience in sponsored research and financial positions, preferably in an academic or medical setting required.
  • Additional graduate level education may substitute for experience.
    • JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

 

Preferred Qualifications:

  • Master’s degree in Finance, Accounting or Business.
  • Experience with Johns Hopkins University financial accounting system (SAP) strongly preferred.
  • JHU Finance and Hopkins One experience strongly preferred.

 

Special Knowledge, Skills, or Abilities: 

  • Knowledge of and experience with contracts and grant cooperative agreement terms and conditions, administrative rules, cost principals and regulations under OMB guidelines required.
  • Knowledge of US Government and private cost principles as well as grants and contracts management required.
  • Knowledge of accounting and budgeting theory and practices required.
  • Very strong organizational, interpersonal and communication (oral and written) skills, analytical and problem-solving abilities and attention to detail required.
  • Ability to maintain confidentiality.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines required.
  • Demonstrated ability to coordinate projects independently and work constructively as part of a team required.
  • Must be proficient in the use of Microsoft Excel, Word, PowerPoint, and the internet.
  • Strong interpersonal and communication skills, both oral and written required.
  • Ability to make independent judgments and to act on decisions on a daily basis required.
  • Ability to work for periods of time without immediate direction required.
  • Ability to prioritize own working as well as being an active team participant.

 

Classified Title: Sr. Financial Manager
Role/Level/Range: ATP/04/PF 
Starting Salary Range: $80,665 - $110,880 annually (commensurate with experience)
Employee group: Full Time 
Schedule: M-F 8am-4pm 
Exempt Status: Exempt  
Location: School of Medicine Campus 

Department name: ​​​​​​​SOM Onc Financial Management 
Personnel area: School of Medicine

 

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

 

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

 

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

 

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

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