Sr. Grants & Contracts Analyst (Research Finance-SON)

We are seeking a Sr. Grants & Contracts Analyst who will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to, proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.

This position works independently on a variety of grants/contracts that range from moderately to highly complex. These grants, contracts and awards may involve highly detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DOD requirements, higher complexity foundation grants and pharmaceutical company sponsored clinical trials. While this role may assist with aspects of non-sponsored funds, the primary focus of this position is to ensure timely, effective, and efficient management of sponsored funding.

Specific Duties & Responsibilities

Oversee and direct complex award management activities including monitoring and managing accounts, audits, evaluations and reporting.

Partner with and act as final point of contact with faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal agencies, private agencies/foundations and commercial companies.

Understand and ensure compliance with institutional policies for the pre-award process and sponsor guidelines.

Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and/or ORA for signature. Ensure accuracy and adherence to relevant guidelines.

Responsible for timely budget preparation for principal investigator review.

Serve as liaison between research units, central offices and funding agencies.

Review budgets and related justification for appropriateness and completeness of content.

Provide groundwork for subcontract negotiations.

Ensure compliance related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.

Maintain ongoing updates and communications related to current awards, including regular auditing and reporting to principal investigators on financial status, and departmental leadership as needed.

Manage related post-award processes, including award setup, review, account setup verification, and ensure that staff are set up appropriately.

Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments and finalization of paperwork related to subcontract setup.

Provide information and assistance to complete closeouts as needed.

Other duties as assigned.

In addition to the duties described above

Examine awards for suitability of terms and conditions and schedule a kickoff meeting with the PI; coordinate establishment of project accounts for grants and subawards (as applicable).
Reconcile all awards in assigned portfolio monthly, including faculty and staff effort on each sponsored account, and verify that each non-personnel expense is allowable and allocable to the award. After reconciling, send the portfolios to the assigned faculty monthly outlining any changes or concerns.
Meet with faculty quarterly (or more if needed) to review all effort on sponsored funds, sponsored account balances, and other support. This includes reviewing activity from the previous quarter and re-projecting spending as necessary.
Assist the finance office with quarterly projections of sponsored activity and with preparation of the annual budget.
Assist the Academic Affairs office to ensure faculty sponsored activity and teaching and administrative effort is allocated correctly.
Review unallocated salaries monthly to ensure that effort is charged to sponsored projects when appropriate.
Clear deficit balances monthly.
Review unspent grant funds monthly, while working with the faculty to provide a plan for spending.
Pre-review effort reports in assigned portfolio in the Effort Reporting System quarterly, verifying that cost sharing is correct.

Minimum Qualifications

Bachelor's Degree.
Four years of related experience in sponsored research and/or financial positions.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Preferred Qualifications

Experience in an academic or medical setting.

Technical Qualifications & Specialized Certifications

Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD, and NAS

Technical Skills & Expected Level of Proficiency

Analytical Skills - Intermediate
Attention to Detail - Intermediate
Grant Closeout Procedures - Intermediate
Grant Proposal Preparation - Intermediate
Grant Regulations - Intermediate
Grants and Contracts Management - Intermediate
Oral and Written Communications - Intermediate
Record Keeping - Intermediate
Regulatory Compliance - Intermediate
Relationship Management - Intermediate

Classified Title: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $62,900 - $110,100 Annually ($86,500 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday - Friday 8:30 - 5:00
FLSA Status: Exempt
Location: Remote
Department name: Research Finance
Personnel area: School of Nursing

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Remote

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