Job Req ID:  114391

Sr. Grants & Contracts Analyst

The Johns Hopkins University Department of Neuroscience is seeking a Sr. Grants & Contracts Analyst who will manage financial and administrative activities involving both non-sponsored and sponsored federal, non-federal grants, contracts, and agreements for assigned faculty. Primary duties include sponsored funding proposal preparation and submission, award set-up, account monitoring, financial reporting, and close out. Develop financial reports for forecasting and result analysis and ensure compliance with university and/or agency regulations and restrictions. The position will directly report to the Administrator of the Department of Neuroscience.

Specific Duties & Responsibilities

  • Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
  • Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
  • Coordinate grant proposals, create and review budgets, budget justifications, and other required administrative documents.
  • Review budgets and related justification for appropriateness and completeness of content.
  • Ensure that applicable indirect costs have been applied. Review involves accuracy of content and adherence to relevant guidelines.
  • Responsible for the timely preparation of proposal budget for Principal Investigator (PI) review.
  • Manage assigned grant submissions to ensure timeliness and accuracy.
  • Provide instruction, preparation assistance and support related to grant application procedures.
  • Track proposals, contracts, and other documentation through signature/approval process.
  • Serve as liaison between research units, central offices, and funding agencies.
  • Coordinate the process of setting up awards after grant numbers are assigned, including reviewing award, verifying award set-up, and ensuring personnel is set up appropriately.
  • Compile working papers and approved budgets: ensure that expenditures for budgets, grants, and contracts are monitored and that reports are prepared to maintain balanced accounts.
  • Monitor receipt of payments from sponsors. May participate in the development of payment schedules.
  • Assist with preparation and submission of all progress reports and Financial Status Reports (FSRs).
  • Work with domestic and international sites in terms of compliance, subawards, invoicing, vendor payments, etc.
  • Administer the expenditure of funds, ensuring that funds are expended according to sponsoring organizations stipulations and appropriate university guidelines.
  • Recommend and implement changes to ensure balanced accounts.
  • Analyze budget patterns, project expenditures, and develop financial reports for forecasting, trending, and results analysis.
  • Submit requests for new subaward agreements, independent contractors, and service agreements.
  • See requests through from start to finish.
  • Monitor and set up sub-recipients, assist in sub-recipient desk reviews and audits. Process sub invoices for payment.
  • Prepare 12-month salary support projections for assigned faculty/support staff and identify potential support gaps.
  • Complete the monthly reconciliation process to monitor expenditures on assigned accounts.
  • Prepare non-payroll cost transfers to fix any erroneous charges as needed.
  • Submit EFORMs in SAP to allocate salary distributions for assigned faculty/support staff.
  • Assist other staff with EFORMs as needed.
  • Meet regularly with faculty to review accounts, forecast spending and salary support. Plan for future grant submissions.
  • Notify Administrator when salary shortfalls are expected.
  • Function as a liaison between the department and other university offices and departments.
  • Remain updated on changes in policy and sponsor’s requirements.
  • Identify budget issues, provide alternative solutions, and resolve problems.
  • Use various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reports.
  • As needed, assist in training other finance staff with financial processes, policies, and procedures.
  • Work independently with minimal supervision, manage administrative and financial activities for assigned faculty.
  • Perform other duties as required.

Minimum Qualifications
  • Bachelor's Degree.
  • Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
  • Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Preferred Qualifications
  • MS Excel skills.
  • SAP, Coeus, FIBI, NIH eRA Commons.
  • Knowledge of budget preparation and grant submission process.
  • Accounting and budgeting theory and practices.
  • Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices.
  • Able to make independent judgments and to act on decisions daily.
  • Have flexibility to work on several tasks simultaneously and to meet various concurrent deadlines.
  • Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD.



Classified Title: Sr. Grants & Contracts Analyst 
Role/Level/Range: ATP/04/PD  
Starting Salary Range: $62,300 - $109,000 Annually ($83,900 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday to Friday: 8:30 am – 5 pm 
Exempt Status: Exempt 
Location: School of Medicine Campus 
Department name: ​​​​​​​SOM Neuro Sci Neuroscience 
Personnel area: School of Medicine 



Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here:

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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