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Job Req ID:  62261

Sr. Grants & Contracts Analyst

The Department of Population, Family and Reproductive Health seeks a Senior Grants & Contracts Analyst  who will be a member of the Gates Institute finance team under the Department and will provide support to various groups and individuals within the Institute who rely and benefit from financial information to make informed business decisions through financial analysis (i.e. current policies and processes, actual performance vs. budget) and preparation of financial data to management. 


Specific Duties & Responsibilities:

  • Management of all financial and compliance aspects of the award
  • Monitor award balances and take timely action to ensure that there is always sufficient funding for implementation and immediately notify the Grants & Contracts Manager of any issues
  • Ensure the necessary prior approvals from Sponsors are met prior to incurring costs 
  • Monthly account reconciliations with quarterly financial reviews by program team (reviews will take place more frequently if issues are identified)
  • Compliance oversight of Partners and JHU team 
  • Overseas cash management (periodic analysis of operational compliance and performance)
  • Travel oversight
  • Procurement processing and management
  • Annual Workplan budgeting for sponsor annual reporting to plan for future years of the project / Actively provide guidance an d planning for annual workplan to include an analysis of historical spending patterns and estimate of future expenditures
  • Prepare detailed budget tracking tool and work with Partner’s finance managers to gather financial data in response to projected balances from use of cash burn rates to inform program teams on expenditures and balances / Using this data, prepare a financial analysis for the teams making programmatic decisions
  • Budget tracking and monitoring
  • Quarterly forecasting
  • Monitor program assets and equipment / Maintain asset register for domestically made purchases of equipment with a value of $5,000 and $500 or greater for Contracts
  •  Liaise with partners to ensure tracking of locally procured equipment / Ensure all source origin and approval requirements are adhered to
  • Manage staff salary allocations on award and make timely adjustments as needed
  • Process, review and approve all transactions including wire transfer requests; online payments; purchase orders and subrecipient documentation —ensure the requests are within established Policies and Procedures and terms of the Sponsor agreement
  • In the cases of the Bayer’s AG Foundation funded projects (Supplemental BMGF and Comic Relief funded projects), be familiar with reporting requirements and develop budgets and tools with those requirements in mind
  • Provide accounting and financial guidance to JHU project team members and partner finance managers
  • Meet the published closing and reporting schedules for projects
  • Actively participate in subrecipient monitoring, including: review company profile, audits, financial statements for items of risk / Complete risk assessment tool
  • Work with program team to determine appropriate terms and conditions for subagreements/contracts 
  • Responsible for independently deciding for program staff the proper financial and contractual procedures to follow / The contractual decisions are particularly difficult and critical because they involve complex legal and regulatory issues, but require good judgment, weighing thoroughness against efficiency / Decisions often have to be made quickly and always in compliance with Sponsor and JHU regulations / These are independent decisions, and when further guidance is required it is obtained from Senior Management, the Sponsor and/or the SHPH Office of Research Administration
  • Develop a monitoring plan of Partners and ensure plan is followed
  • Track subrecipients requiring A-133 audits / Provide information as required as a result of the audit
  • Ensure Partner’s internal controls are in place and spending under agreements are in accordance with sponsor, JHU and Federal regulations / This may include site visits and/or desk review of operational systems
  • Ensure documentation adequately supports the transactions incurred overseas—timely verification and certifications
  • Act as main resource at project closeout; provide guidance and financial oversight of the project closeout process
  • Identify potential accounting problems, research and propose solutions
  • Continual internal and frequent external international, domestic, and interoffice (within JHU) communications are required in both verbal and written forms / These contacts are mainly directed toward problem solving, providing financial reporting, discuss contractual issues and provide financial reporting guidance
  • To perform this job successfully, an individual should have knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing
  • Other ad hoc reports and duties, as requested
  • This is a general description of the required job duties, which does not include additional duties, as assigned


Minimum Qualifications (Mandatory):

  • Bachelor’s degree required
  • Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting that includes management of large international projects and subawards
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula  
  • Strong Analytical and MS Excel Skills
  • Knowledge of GAAP, the FAR, and the Federal Uniform Guidance (UG) reporting and transactional requirements
  • Knowledge of SAP Concur 


Supervisory Responsibility:

  • $24 million shared between three staff members
  • This position will be structured to share responsibility of the full annual budget (possibly being assigned the lead for the Bayer funding requirements)
  • This position will support higher-level tasks of analysis and take the lead in responding to GI, PFRH, JHSPH and JHU financial requests and continuation of proposal development
  • This position helps to support a project team of 18 non-finance staff  
  • This is a large and complex project to manage with deliverable that exceeds the normal finance requirements of JHU     


Additional Information

  • Occasional international travel may be required
  • Working with international partners may require schedule adjustments to accommodate early morning meetings with Partners  
  • In addition, international travel may be required for annual meetings, new partnerships, and desk reviews


JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. 


Classified Title: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD 
Starting Salary Range: $59,873 - $
82,244 annually (commensurate with experience)
Employee group: Full Time 
Schedule: M - F 8:30 - 5pm 
Exempt Status: Exempt  
Location: ​​​​​​​School of Public Health
Department name: ​​​​​​​PFRH Gates Institute
Personnel area: School of Public Health


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, please visit: https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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