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Job Req ID:  87116

Sr. Grants & Contracts Analyst

The Department of Environmental Health and Engineering is seeking a Senior Grants & Contracts Analyst  who will manage financial and administrative activities involving both non-sponsored and sponsored federal, non-federal/private grants, contracts, and agreements for assigned faculty. Primary duties include support with grants and proposal preparation, submission, budget development including narrative and financial aspects of grants management. This will also include account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Develop financial reports for forecasting and results analysis and ensures compliance with university and/or agency and foundation regulations and restrictions.

 

Specific Duties & Responsibilities:

  • Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration (JHURA) toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
  • Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
  • Submit and review all grant proposals for assigned faculty. Review involves checking for accuracy, content, and adherence to all relevant guidelines.
  • Responsible for the timely preparation of proposal budget for Principal Investigator (PI) review.
  • Manage all assigned grant submissions to ensure timeliness and accuracy.
  • Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
  • Monitor receipt of payments/revenue from sponsors. May participate in the development of payment schedules.
  • Assist with preparation and submission of all progress reports and Financial Status Reports (FSR’s).
  • Work with domestic and international sites in terms of compliance, sub awards, invoicing, vendor payments.
  • Administer the expenditure of funds, ensuring that funds are expended according to sponsoring organizations stipulations and appropriate university guidelines.
  • Recommend and implement changes to ensure balanced accounts.
  • Analyze budget patterns, project expenditures and develop financial reports for forecasting, trending, and results analysis.
  • Develop and submit requests for new subaward agreements, independent contractors, and service agreements. See requests through from start to finish.
  • Monitor sub-recipients, assists in sub-recipient desk reviews and audits.
  • Prepare 12-month salary support projections for assigned faculty/support staff and identify potential support gaps.
  • Complete the monthly reconciliation process to monitor expenditures on assigned accounts.
  • Prepare non-payroll cost transfers to fix any erroneous charges as needed.
  • Submit EFORMS in SAP to allocate salary distributions for assigned faculty/support staff. Assisting other finance staff with EFORMS as needed.
  • Meet regularly with Faculty to review accounts, forecast spending and salary support. Plan for future grant submissions.
  • Update salary shortfall reports for review by Financial Manager and Director quarterly.
  • Function as a liaison between the department and other university offices and departments.
  • Remain updated on changes in policy and sponsors’ requirements.
  • Identify budget issues, provide alternative solutions and resolve problems
  • Use various software applications, such as spreadsheets, relational databases, statistical packages and graphics packages to assemble, manipulate and/or format data and/or reports.
  • As needed, assist in training other finance staff with financial processes, policies and procedures.
  • Work independently with minimal supervision, manage administrative and financial activities for assigned faculty.
  • Perform miscellaneous related duties as assigned.

 

Minimum Qualifications (Mandatory):

  • Bachelors Degree.
  • Four years of related experience in sponsored research and/or financial positions, preferably in an academic setting.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.*

 

* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. 

 

** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. 

 

Preferred Qualifications:

  • Bachelors Degree.
  • Experience in an academic setting is strongly preferred.

 

Special Knowledge, Skills & Abilities:

  • Strong Microsoft Excel skills and programming.
  • Knowledge of GAAP, the FAR, Federal UG, and OMB Circular A-133 reporting and transactional requirements.
  • Knowledge of SAP.
  • Knowledge of Coeus.
  • Knowledge of NIH eRA Commons, Assist, Workspace.
  • Knowledge of budget preparation and grant submission process.

 

Classified Title: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD 
Starting Salary Range: $59,870 - $82,250 annually (commensurate with experience)
Employee group: Full Time 
Schedule: Monday through Friday 
Exempt Status: Exempt 
Location: School of Public Health 

Department name: Environmental Health and Engineering 
Personnel area: School of Public Health

 

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

 

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

 

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

 

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

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School of Public Health - East Baltimore Campus