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Job Req ID:  33636

Sr. Grants & Contracts Analyst

The Department of Emergency Medicine is seeking a full time Sr. Grants and Contracts Analyst.  The Sr. Grants and Contracts Analyst will coordinate activities related to sponsored project submissions in the Department of Emergency Medicine.  This position reports to the Grants and Contracts Manager for the Department of Emergency Medicine to ensure smooth and efficient functioning of sponsored funding for the department.  This position will prepare grant and contract proposals, and provide guidance in the interpretation and implications of applicable grant terms and conditions.  The position will work with the Office of Research Administration (ORA) at the School of Medicine and external funding agencies to process grant and contract applications.  Additionally, the position is responsible for the management of post-award activities including the allocation of budgets, ensuring funds are expended correctly according to university and grant guidelines, processing journal entries and cost transfers as needed, reconciling reports and financial data, and managing the closeout and Financial Status Reporting process. This position will work directly with project PIs, Co-PIs and administrative staff to insure effective, accurate and timely grant proposal development, budget allocation, project initiation, and maintenance and reporting of all financial activity.


Specific Duties & Responsibilities:

  • Responsible for analyzing and managing sponsored programs on a monthly basis to ensure accuracy of financial information and financial status, update projections relative to project completion, and monitor expenditure levels against funding and budget obligations.  Recommends funding resolutions to ensure all sponsored awards are reconciled and balanced without a surplus or deficient balance.
  • Develops and prepares financial reports for financial analysis, forecasting, trending.
  • Responsible for tracking proposals and other documentation through signature/approval processes.
  • Reviews proposal budget justifications for appropriateness and completeness of content, and compares budget details to budget justification for consistency.  Verifies compliance with sponsoring organizations’ guidelines, as well as with relevant university policies and procedures.  Assists PIs in the completion of required information.
  • Ensures proper management of sponsored awards, by insuring all financial transactions agree with GAAP, NIH Grants Policy Statement, FDP, OMB, CAS, and University or Hospital policies. Also, interacts with SOM Divisional Research Administration, Sponsored Program Shared Shares, and SOM Divisional Business Office to resolve errors and discrepancies.
  • Advises PIs on relevant sponsored award terms and conditions.  In addition, remains abreast and communicates notable sponsored programs regulation changes.
  • Interacts with designated sponsor representatives to clarify ambivalent or ambiguous terms and conditions, request supplemental funding, request no-cost extension, and other administrative requests.
  • Develops and maintains a payment schedule for sponsored awards, as well as overseeing the receipt of payments from sponsors.
  • Assures IRB protocol numbers are valid and appropriate human subject compliance training has been completed by key personnel.  Assures animal protocol numbers are valid.
  • Coordinates submission of large multi-center proposals ensuring that all applicable direct and indirect cost rates are applied.
  • Assists with sponsored program termination, such as ensuring the timely submission of the financial report, technical report, invention statement, and equipment report.
  • Prepares and processes payroll documents needed to implement personnel transactions for faculty and research staff (includes: new hire, leave of absence, merit increase, supplemental payment, overtime payment, & termination).  Applies knowledge of procedures to review and record personnel activities on individuals compensated through governmental or commercially funded projects.


Minimum Qualifications (mandatory):

  • Bachelor’s degree required.
  • Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting required. 
  • Additional related experience may substitute for some education and Additional graduate level education may substitute for some experience to the extent permitted by the JHU Equivalency Formula.
  • Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position.  If an employee does not successfully complete the program, no additional experience will be applied.


JHU Equivalency Formula:  18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.


Special Knowledge, Skills, and Abilities:

  • Strong analytical skills
  • Knowledge of and experience with contracts and grant cooperative agreement terms and conditions, administrative rules, cost principals and regulations under OMB guidelines required.
  • Knowledge of US Government and private cost principles as well as grants and contracts management required.
  • Knowledge of accounting and budgeting theory and practices required.
  • Very strong organizational skills, analytical and problem solving abilities and attention to detail required.
  • Ability to maintain confidentiality.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines required.
  • Demonstrated ability to coordinate projects independently and work constructively as part of a team required.
  • Must be proficient in the use of Microsoft Excel, Word, PowerPoint, and the internet.
  • Strong interpersonal and communication skills, both oral and written required.
  • Ability to make independent judgments and to act on decisions on a daily basis required.
  • Ability to work for periods of time without immediate direction required.
  • Ability to prioritize own work.
  • Must enjoy working in a highly paced environment and working as a team participant.
  • Experience with Johns Hopkins University financial accounting system (SAP) strongly preferred.


Classified Title: Sr. Grants and Contracts Analyst  
Working Title: Sr. Grants & Contracts Analyst  ​​​​​
Role/Level/Range: ATP/04/PD 
Starting Salary Range: $59,280-$81,435
Employee group: Full Time 
Schedule: M-F; 7.5 Hour Days 
Exempt Status: Exempt  
Location: 02-MD:Mount Washington Campus 
Department name: 10002842-SOM Em Med General Administration 
Personnel area: School of Medicine


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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