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Requisition ID:  116047

Sr. Grants & Contracts Analyst

The Johns Hopkins Department of Psychiatry and Behavioral Sciences is currently seeking a Sr. Grants and Contracts Analyst. This position coordinates the development and monitoring of budgeting and financial activities for two sub-areas within the department (Behavioral Medicine and Behavioral Biology). Develops financial reports for forecasting and result analysis to improve the operational and financial effectiveness of multiple business lines, including general funds, clinical, sponsored, discretionary, and designated accounts. Assists in financial planning and cost analyses in collaboration with departmental leadership and faculty. Ensures departmental financial efficiencies and compliance with JHU and agency regulations and restrictions.


Specific Duties and Responsibilities

  • Responsible for the monthly reporting, monitoring, and projections of subarea budgets- including general funds, sponsored, discretionary, and designated funds.
  • Analyzes complex financial data and extracts and defines relevant information; interprets data for the purpose of determining past financial performance and/or to project a financial probability.
  • In combination with the institution’s accounting system data, designs financial reports utilizing software applications, such as spreadsheets, relational databases, cost-accounting. systems, statistical and graphics packages, and assists in the dissemination of information to leadership, faculty, and other analysts.
  • Implements quality control and processes improvements with regard to overall business process.
  • Meets routinely with Department leadership to share financial results, discuss areas of improvement, and propose plans to address weaknesses.
  • Performs monthly reconciliation of departmental non-sponsored and sponsored funding.
  • Responsible for the timely preparation of sponsored proposals. Ensures accuracy of proposed budgets and justification for appropriateness and completeness of content. Provides groundwork for establishment of subaward agreements through ORA and faculty.
  • Oversee aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
  • Manage and oversee subarea control salary balance. Provide monthly reports to leadership and responsible staff. Works with team to reduce control salary balances and identify and resolve barriers to reducing.
  • Responsible for the management and forecasting of salary allocations and sponsored accounts. Management of other support documentation, effort reporting, and progress reports.
  • Assist with review and approval of travel reimbursements and check requests.
  • Review/approve monthly purchasing card transactions, ensuring correct accounts/GLs are charged, and maintain records for compliance.
  • Resolve expense posting errors and communicate proper expense allocation.
  • Prepare and process payroll transactions needed to allocate salary to correct accounts.
  • Prepare non-payroll cost transfers, KB15N’s, and other journal entries.
  • Initiates and tracks appointments and credentialing of fellows, and other trainees including documentation in XTRAIN for T32 award.
  • Maintains training from Office of International Services to process visas for appointment of foreign candidates for employment.
  • Review monthly telecom, IT, copier, and other misc. charges and ensure proper accounts/users are charged.
  • Functions as a departmental resource, answering finance related questions and assisting other analysts with training.
  • Other responsibilities as assigned.


Special Knowledge, Skills & Abilities

  • Knowledge of accounting and budgeting theory and practices required.
  • Thorough knowledge and understanding of The Johns Hopkins University accounting system (e.g., SAP, Analysis) and related fiscal offices preferred.
  • Proficient in the use of software applications, databases and spreadsheets.
  • Ability to work independently and perform with a high degree of accuracy.
  • Strong communication skills.
  • Ability to handle/manage and organize heavy workload and to meet various concurrent deadlines.
  • Ability to coordinate the work of a diversified staff in various environments.
  • Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.


Physical Requirements 

  • Able to sit in a normal seated position for extended periods.
  • Able to reach by extending hand(s) or arm(s) in any direction.
  • Finger dexterity required, able to manipulate objects with fingers rather than entire hand(s) or arm(s), e.g., use of computer keyboard.
  • Communication skills using the spoken word.
  • Ability to see within normal parameters.
  • Ability to hear within normal range.
  • Ability to move about.


Minimum Qualifications
  • Bachelor's Degree.
  • Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

 

 

Classified Title: Sr. Grants & Contracts Analyst 
Role/Level/Range: ATP/04/PD  
Starting Salary Range: $62,900 - $110,100 Annually ($86,500 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday 8:30-5:00 
Exempt Status: Exempt 
Location: Remote 
Department name: SOM Psy Behavioral Medicine 
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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