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Job Req ID:  56320

Sr. Grants & Contracts Analyst

General summary/purpose:

This position will coordinate all activities related to sponsored project submissions for the Division of Geriatrics. The position reports directly to the Sr. Administrative Manager of the Division of Geriatrics. This position will prepare and review grant and contract proposals, and provide guidance in the interpretation and implications of applicable grant terms and conditions. The position will work with the Office of Sponsored Projects in the Department of Medicine, the Office of Research Administration (ORA) at the School of Medicine, the Department Finance Office and external funding agencies to process grant and contract applications.


The position is responsible for the management of post-award activities including the allocation of budgets, ensuring funds are expended correctly according to university and grant guidelines, processing journal entries and cost transfers as needed, reconciling reports and financial data, and managing the closeout and Financial Status Reporting process. This position will work directly with project PIs, Co-Is and administrative staff to insure effective, accurate and timely grant proposal development, budget allocation, project initiation, and maintenance and reporting of all financial activity.


Duties and Responsibilities

  1. Pre-Award:
    • Responsible for reviewing and approving all sponsored project proposals forwarded to the Departmental Sponsored Projects Office.  Review is based upon accuracy, content, and adherence to institutional, government, and other sponsor guidelines.  Review budget justification for appropriateness and completeness of content.  Will compare budget detail to budget justification for consistency. 
    • Verify compliance with sponsoring organizations’ guidelines, as well as with relevant University policies and procedures.
    • Assist Divisional Staff and/or Principal Investigators in completion of required information.
    • Work with investigators and budgetary staff to improve awkward phrasing or presentation.
    • Confirm that anticipated promotions and other increases are calculated into the cost of the project.
    • Assure IRB protocol numbers and approval dates are valid and appropriate human subject compliance training has been completed by key personnel. 
    • Assure animal protocol numbers are valid.
    • Assist in the coordination of large multi-center proposals, reviewing and approving all sponsored budgets, budget justifications, and other required administrative data.
    • Responsible for tracking proposals and other documentation through signature/approval processes.
    • Assist in pre-award coverage for Department of Medicine divisions.
    • Confirm that anticipated promotions and other increases are calculated into the cost of project.


  1. Post-Award
    •  Assist with contract and grant closeouts such as following up with progress reports, invention reports, financial status reports, and specific documents related to training grants i.e., statement of appointments, payback agreements, and terminations.
    • Advise the Departmental Chairman and relevant department personnel on changes in sponsored research policies.
    • Maintain departmental grants database system for tracking active and pending awards by fiscal year, department, division, and/or individual investigator.
    • Facilitate and/or produce specialized sponsored projects reports utilizing institutional or departmental systems (i.e. Resource Database) for various faculty, Directors, Administrator, and Chairman.
    • Assist with submissions of the following agreements:  data use, material transfer, non-disclosure, confidentiality & clinical research.
    • Assist with budget distributions, sub-award setup, GR/IR issues, and IRB fees.
    • Responsible for account reconciliation process for selected faculty (i.e. prepare detailed budget reports on a monthly basis to review accounts, etc).


  • Assist with the analysis of programs, including productivity and fiscal performance, the product of which is incorporated into short and long range financial, operational and strategic planning.
  • Serve as one of the Department’s finance and administrative staff who act as a liaison with university and hospital areas such as the School of Medicine’s Business Office, Research Administration, Research Accounting, Dean’s Office, Human Resources, JHU Controller’s Office, Tax Office, and JHH Finance Office.


Education and Experience: 

  • Bachelor’s degree required, along with 4 years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
  • Successful completion of the RAT (Research Administration Training) Program (13-15 months) is equivalent to two years of relevant experience for this position.  If an employee does not successfully complete the program, no additional experience will be applied.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
    • JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.


Special knowledge, skills, and abilities:

  • Knowledge of accounting and budgeting theory and practices required.
  • Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
  • Ability to make independent judgments and to act on decisions on a daily basis.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.





  • Internal:  Department of Medicine Administration, Dean’s Office, Research Administration, Business Office, Research Accounting, Equipment and Space Accounting, General Accounting, Payroll, Accounts Payable, Purchasing, Information Systems, Homewood Micro computing Center.  Various other departments and divisions in the School of Medicine and JHH.
  • External:  Affiliated hospitals, private and government agencies granting research funds (e.g., NIH, Foundations, and Private Drug Companies) and various vendors and service providers (e.g., supply companies, professional medical organizations and societies, contractors).


Classified Title: Sr. Grants & Contracts Analyst 
Working Title: Sr. Grants & Contracts Analyst 
Role/Level/Range: ATP/04/PD 
Starting Salary Range: $59,280-$81,435; Commensurate with Experience
Employee group: Full Time 
Schedule: M-F 8:00 a.m. -- 4:30 p.m 
Exempt Status: Exempt  
Location: 33-MD:Johns Hopkins Bayview 
Department name: 10002790-SOM DOM Bay Geriatric Medicine 
Personnel area: Johns Hopkins University


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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