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Job Req ID:  3234

Sr. Grants & Contracts Analyst

Classified Title:  Sr. Grants and Contracts Analyst

Role/Level/Range: ATP/4/PC

Starting Salary Range: $57,544.32 - $79,044.48

Employee Group: Full-Time

Employee Subgroup: Exempt

Schedule: M-F, 7:00am - 3:30pm (1 Hour Lunch)

Location:  Baltimore, MD

Department Name: Center for American Indian Health

Personnel Area: School of Public Health


General Summary/Purpose


The Center for American Indian Health (CAIH) is located administratively within International Health at the Johns Hopkins Bloomberg School of Public Health. The core activities housed at CAIH include research studies of infectious diseases and behavioral health, and a training program. CAIH is currently seeking a qualified person to work within a team to coordinate activities related to the pre-award and post-award grants and contracts activities.

This position will provide support to Financial Manager and CAIH faculty. (This involves proposal preparation, budget development, payroll/effort management, sub award and service contract setup and maintenance, account maintenance and oversight, procurement card monitoring, billing, reporting, compliance, and close-out.)

Provide broad/in-depth professional administrative level guidance on protocol, JHU and sponsor’s regulations and guidelines to Principal Investigator (PI) and other scientific/research professionals, both within the University and other associated research/administrative professional outside of the University. Offer guidance and learning support to other CAIH staff. Work independently on a variety of complex level grants/contracts, including those from Industry, NIH, Tribal Partners, and Private Foundations. (These grants, contracts and awards may involve highly detailed budgets, multiple projects, cores and sub awards.) Work directly with management of non-sponsored funds and CAIH payroll management.


Specific Duties/Responsibilities


Pre-award activities


  • Proposal preparation
  • Budget development
  • Completing sponsored paperwork
  • Creating proposal record
  • Working with subsites to acquire required forms for sub awards
  • Application of appropriate indirect cost rates and cost calculations
  • Assisting with budget justification


Post-award activities


  • Coordinate the development and implementation of administrative processes for sponsored projects
  • Prepare overall spending and financial reports
  • Monitor monthly expenditures, sub awards, budget projections, payroll and expenditure transfers
  • Reconcile procurement card
  • Pre-review and post-review of effort forms
  • Prepare and perform maintenance of sub awards, independent contractors, and service contracts from start to finish
  • Prepare, develop, and review investigator financial reports using SAP and other institutional reporting systems to analyze and identify possible risk of an over-expenditure for CAIH Faculty.
  • Meet with Faculty on a regular basis for status updates of grants/accounts
  • Prepare 12-month salary support projections for all Faculty PI’s/support staff and identify potential support gaps.
  • Advise Faculty & Staff on changes to sponsored research policies
  • Manage accounts to ensure grants and contracts are expended in accordance with sponsoring organization requirements and University guidelines
  • Create and maintain positive communication and working relationships with all areas within JHU; Department Administration, Sponsored Projects, Office of Research Administration, and Controller’s Office.
  • Review documents for financial, administrative, and operational compliance.
  • Independently perform a variety of administrative and financial functions


Payroll management


  • Maintain system to track Faculty/Staff payroll information and generate reports
  • Implement system to monitor/resolve payroll issues
  • Control salary and salary distributions


Minimum Qualifications


  • Bachelor’s Degree. 
  • 4 years of experience in sponsored research and/or financial positions (academic/medical setting preferred). 
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. 
  • * JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis.  *


Preferred Qualifications


  • Master’s Degree. 
  • Strong knowledge of MS Office, CATS, SAP, & COEUS. 
  • Cross cultural experience with American Indians.   


Special Knowledge, Skills, and Abilities


  • Ability to handle multiple tasks and meet various concurrent deadlines in a fast paced environment. 
  • Strong knowledge, organizational, interpersonal, and communication (oral and written) skills. 
  • Attention to detail; Strong analytical and problem solving skills.   
  • Ability to work independently (without immediate direction) and function constructively as part of a team. 
  • Maintain confidentiality. 



Specific physical requirements for the job


  • Travel quarterly to the field and perform other duties as required.



School of Public Health - East Baltimore Campus

Job Postings are updated daily and remain online until filled.
The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply, depending on at which campus you will work. Your recruiter will advise accordingly.

  • During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

  • The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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