Job Req ID:  113841

Sr. Grants & Contracts Analyst

We are seeking a Sr. Grants & Contracts Analyst, Post Award. This position will coordinate all post-award activities related to sponsored projects in the Department of Ophthalmology. The Dept. Of Ophthalmology also provides all financial services for the Dept. of Dermatology. This position reports directly to the Grants & Contracts Post Award Manager to ensure smooth and efficient functioning for the departments. The primary goal of this team position is to ensure timely, effective, and efficient functioning of sponsored funding. This position will act as the final point of contact with departmental faculty and sponsored/budgetary staff relating to post-award activity of sponsored accounts.


Specific Duties & Responsibilities


Sponsored Projects - Post-Awards

  • Responsible for reviewing all sponsored awards set up by the Office of Sponsored Projects Shared Services.
  • Review is based on accuracy, content, adherence to institutional, government, sponsor guidelines and agreement terms and billing plan.
  • Work cooperatively with Research Administration and Sponsored Projects Shared Services to ensure grant accounts are established in a timely and accurate fashion.
  • Partner with and act as final point of contact with Departmental faculty and/or divisional budgetary staff and as a liaison with the Central Offices to implement and track awarded grant spending.
  • Independently reconcile monthly financial statements for assigned accounts according to University guidelines.
  • Create trackers to monitor the expenditure of funds to ensure adherence to award document and University guidelines.
  • Prepare monthly variance reports on research actual results verses budget and projections based on burn rates.
  • Work with Divisions/Faculty in the Departments to identify reasons for variances and resolve balances on research accounts on a monthly basis.
  • Create systems to provide internal support to ensure knowledge and improvement in post-award management within the Divisions/Labs. Monitor costs transfers for lateness and work with Divisions to reduce incidents of late transfers.
  • Work as liaison with Central Offices to troubleshoot.
  • Responsible for Effort Reporting, labor allocations and chargebacks.
  • Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts.
  • Also provide relevant updates and reports to departmental leadership, as needed, especially for those faculty at risk.
  • Demonstrate knowledge of and advise the teams on federal regulations, if applicable.
  • Maintain adequate supporting documentation for financial transactions consistent with sponsor, University and department guidelines.


Training

  • Implement plans and strategies to increase divisional knowledge of post-award procedures.
  • Evaluate current levels of divisional support and create systems to provide internal support to ensure knowledge and improvement in post-award activities.
  • Assist faculty in orienting and acclimating new divisional staff on expectations for sponsored accounting systems and reconciliations.


Reporting

  • Develop and produce specialized sponsored projects reports utilizing institutional or departmental systems (i.e., Fibi, SAP, Dashboards, etc.) for principal investigators and Ophthalmology/Dermatology Administration when requested.
  • Utilize SAP, Fibi and/or Dashboards to provide various reports, such as sponsored revenue and expenses; by PI and in total, total direct and indirect costs submitted by fiscal year, portfolio reviews, spend rates etc.
  • Various reports required by sponsors; NIH RPPRs, financial reports, invoicing.


Audit Responsibilities

  • Responsible for assisting in preparation of all sponsored materials requested by internal and external auditors.


Communication

  • This position requires a sense of understanding that all faculty and staff are on different levels of knowledge of grant post administration.
  • Important to coach and mentor junior faculty and staff from all facets of the research arena.
  • Must be able to closely monitor those faculty at risk; i.e., spend rates are favorable with funding and future awards are able to cover lab and salary expenses.


Minimum Qualifications
  • Bachelor’s Degree in Finance, Accounting or other related field required.
  • Four years of experience in sponsored research and financial positions in an academic or medical setting required.

 


 

Classified Title: Sr. Grants & Contracts Analyst   
Role/Level/Range: ATP/04/PD  
Starting Salary Range: $62,300 - $109,000 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday, 8:30 am - 5:00 pm 
Exempt Status: Exempt 
Location: Hybrid/School of Medicine Campus 
Department name: ​​​​​​​SOM Oph Finance 
Personnel area: School of Medicine 

 

 


Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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