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Requisition ID:  116981

Sr. Grants & Contracts Analyst

The Department of Neurology is seeking a Sr. Grants & Contracts Analyst to join the PreAward team. This person will coordinate with the Grants and Contracts Manager regarding all activities related to sponsored project pre-award within the Departments of Neurology and Neurosurgery. This position reports directly to the Grants and Contracts Manager.


Specific Duties & Responsibilities

  • Provide professional level sponsored projects management specifically for pre-award functions that include, but may not be limited to: proposal preparation, proposal review and submission, budget development, account maintenance and oversight, reporting, compliance and training.
  • Work independently on a variety of grants/contracts that range from simple to highly complex. The primary goal of this position is to ensure timely, effective and efficient submissions of sponsored funding requests.
  • Serve as lead/supervisory position providing guidance and learning support to the Grants & Contracts Analysts within the pre-award team. Provide guidance to the analysts and administrative staff within the department.
  • Works independently on a variety of complex level grants/contracts, including those from NIH, NSF, DOD and various foundations. These grants, contracts and awards may involve highly detailed budgets, multiple projects, Cores and Subawards, Investigator-initiated, Consortium, Dept. of Defense grants, higher complexity Foundation grants and pharmaceutical company clinical trials.
  • Collaborate with the Grants and Contracts Manager on the development of financial/administrative aspects of proposal submissions policies for the Departments of Neurology and Neurosurgery.
  • Serve as a point person for faculty and staff questions in the absence of the Grants and Contracts Manager.
  • Review and approve all grant submissions in the absence of the Grants and Contracts Manager.
  • Ensure that all of the proper information/documentation is uploaded into COEUS.
  • Prepare and review grant and contract proposals and provide guidance to the PI in the interpretation and implications of applicable grants terms and conditions.
  • Work with the Office of Research Administration (ORA) and external funding agencies to process grants and contract applications.
  • Work directly with the application’s Principal Investigator, Co-Investigator and administrative staff to ensure effective, accurate and timely grant proposal development.
  • Act as a final point of contact with department faculty and/or divisional staff toward the planning and development of budgets for submission with grant packages to various federal offices, private agencies/foundation and commercial agencies.
  • Compare budget detail to budget justification for consistency and accuracy.
  • Review budget justification for appropriateness and completeness of content.
  • Verify applications are in compliance with sponsoring organization’s guidelines, as well as with relevant University policies and procedures.
  • Assist Principal Investigators in completion of required information for grant proposals.
  • Coordinate submission of large-multi-center proposals, ensuring that they are in compliance with the sponsor’s requirements.
  • Responsible for tracking grant/contract proposals and other documentation through the signature/approval processes.
  • Assure that appropriate human subject compliance training has been completed by key personnel.
  • Work with subaward/subcontract organizations to ensure that the information/documents provided for submissions are accurate and in compliance with the sponsor’s guidelines.
  • Coordinate submission of all proposals ensuring that all applicable direct and indirect cost rate have been applied.
  • Advise faculty and staff on changes in sponsored research polices. Collect and verify Just-In-Time materials.
  • Facilitate and/or produce specialized sponsored projects reports utilizing institutional or departmental systems (i.e.,FIBI, SAP, Dashboard, etc.) for assigned principal investigators and Neurology and/or Neurosurgery Administration.
  • Utilize COEUS and/or Dashboard to provide various reports, such as proposal success rates; amounts of proposals submitted by PI and in total, total direct and indirect costs submitted by fiscal year, etc.
  • Complete monthly financial /reconciliation reports for all assigned principal investigators on their grants, gifts and contracts. These reports will be uploaded onto the Department of Neurology shared drive.
  • Meet with assigned faculty at least quarterly to discuss the financials status of their grants gifts and contracts and any changes that might be required or upcoming submissions.
  • Working with the PI, identify budget issues, make recommendations to address concerns and resolve problems.
  • Coordinate with the principal investigators regarding budget appropriations and effort reporting.
  • Assist with contract and grant closeouts such as following up with progress reports, invention reports, financial status reports and specific documents related to training grant, i.e. statement of appointments, payback agreements and terminations.
  • Facilitate corrections to accounts in question working with Divisions, SOM, Research Accounting, Cost Analysis and outside agencies.
  • Work with Shared Services to provide interim and final financial reports to sponsor agencies.
  • Prepare payroll documents to allocate salaries to assigned budgets, reconcile salary support quarterly to ensure these remain within projected budgets and comply with present effort reporting.
  • Prepare transfers of faculty and staff off of Control Salary Accounts.
  • Ensure that effort forms are pre-reviewed, certified and post-reviewed with the required timelines as set forth by the University.
  • Prepare expenditure transfers (non-payroll cost transfers).




Minimum Qualifications
  • Bachelor's degree
  • Four years of related experience in sponsored research and/or financialpositions, preferably in an academic or medical setting.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF and DOD.

 

 

Classified Title: Sr. Grants & Contracts Analyst 
Role/Level/Range: ATP/04/PD  
Starting Salary Range: $62,900 - $110,100 Annually ($86,500 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F 8:30-5 
Exempt Status: Exempt 
Location: Hybrid/School of Medicine Campus 
Department name: ​​​​​​​SOM Neuro Research and Fin Adminion 
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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