Sr. Grants & Contracts Analyst
We are seeking a Sr. Grants & Contracts Analyst to provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to highly complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. The role includes the management of the Innovation and other InterEntity Awards.
Specific Duties & Responsibilities
- Pre review effort certification forms for all employees with sponsor funds.
- Support the research budget development.
- Manages all contract and InterEntity agreements for the Division.
- Manages the Innovation and internal awards.
- Provide information and direct assistance required to complete contract and grant closeouts, as needed. Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.
- Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
- Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
- Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
- Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
- Manage all assigned grant submissions to ensure timeliness and accuracy.
- Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
- Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.
- Serve as liaison between research units, central offices and funding agencies.
- Provide instruction, preparation assistance and support related to grant application procedures.
- Responsible for the timely preparation of proposal budget for Principle Investigator Review.
- Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
- Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
- Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
Special Knowledge, Skills, and Abilities
- Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
- Ability to make independent judgments and to act on decisions on a daily basis.
- Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
- Thorough knowledge of external Federal guidelines/procedures for grants and contracts.
Minimum Qualifications
- Bachelor's Degree.
- Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
- Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Knowledge of Pre and Post awards.
Classified Title: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $62,900 - $110,100 Annually ($85,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F; 8:30-5:00
FLSA Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Ped Financial Management
Personnel area: School of Medicine