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Requisition ID:  118805

Sr. Grants & Contracts Analyst

We are seeking a Sr. Grants & Contracts Analyst who will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to, proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.


This position works independently on a variety of grants/contracts that range from moderately to highly complex. These grants, contracts and awards may involve highly detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DOD requirements, higher complexity foundation grants and pharmaceutical company sponsored clinical trials. While this role may assist with aspects of non-sponsored funds, the primary focus of this position is to ensure timely, effective, and efficient management of sponsored funding.


Specific Duties and Responsibilities


Pre-Award (10%)

  • Review and approve sponsored project proposals forwarded to the departmental Sponsored Projects Office. Review is based upon accuracy, content, and adherence to institutional, government, and other sponsor guidelines. 
  • Review budget justification for appropriateness and completeness of content. Compare budget detail to budget justification for consistency.
  • Verify compliance with sponsoring organizations’ guidelines and university policies and procedures. Assist divisional staff and/or Principal Investigators in completion of required information.
  • Work with investigators and budgetary staff to improve content and presentation.
  • Confirm that anticipated promotions and other increases are calculated into the cost of the project.
  • Ensure IRB protocol numbers and approval dates are valid and appropriate human subject compliance training has been completed by key personnel. Ensure animal protocol numbers are valid.
  • Assist in the coordination of large multi-center proposals, review and approve sponsored budgets, budget justifications, and other required administrative data.
  • Track proposals and other documentation through signature/approval processes.
  • Assist in pre-award coverage for Department of Medicine divisions.
  • Confirm that anticipated promotions and other increases are calculated into the cost of project.


Post-Award (90%)

  • Manage related post-award processes, including award setup, review, account setup verification and ensuring labor distributions are accurate.
  • Ensure that post-award responsibilities are completed, including distribution of budgets, account reconciliation, labor distribution, effort reporting, cost transfers, invoice processing, and that subcontract documents are in order.
  • Partner with research coordinators for commercial clinical trials to ensure invoices are submitted timely for all variables of patient enrollment and trial closeout.
  • Assist with contract and grant closeouts, e.g., follow up with progress reports, invention reports, financial status reports, and documents related to training grants.
  • Advise the Division Director and faculty and relevant department personnel on changes in sponsored research policies.
  • Facilitate and/or produce specialized sponsored projects reports utilizing institutional or departmental systems for various faculty, directors, administrator, and Chair.
  • Assist with submissions of required agreements, e.g. data use, material transfer, non-disclosure, confidentiality and clinical research.
  • Assist with sub-award setup, GR/IR issues, and IRB fees.
  • Responsible for account reconciliation process for selected faculty.
  • Responsible for compliance of monthly reconciliation of assigned accounts; review of high risk-sub-awards.


Additional Financial Responsibilities

  • Assist with the analysis of programs, including productivity and fiscal performance for incorporation into short and long range financial, operational and strategic planning.
  • Serve as a department liaison with university and hospital areas, e.g. School of Medicine Central Finance, Office of Research Administration, Research Accounting, Office of the Dean, JHU Controller’s Office, Tax Office, and JHH Finance Office.


Minimum Qualifications
  • Bachelor's Degree.
  • Four years of related experience in sponsored research and/or financial positions.
  • Additional education may substitute for required experience, and additional related experience may substitute for required education beyond high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
  • Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.


Technical Qualifications and Specialized Certifications

  • Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.


Preferred Qualifications
  • Experience in an academic or medical setting.

     

     

    Classified Title: Sr. Grants & Contracts Analyst  
    Role/Level/Range: ATP/04/PD  
    Starting Salary Range: $62,900 - $110,100 Annually ($90,000 targeted; Commensurate w/exp.) 
    Employee group: Full Time 
    Schedule: M - F 8:30a - 5p EST 
    FLSA Status: Exempt 
    Location: Remote 
    Department name: SOM DOM Hematology  
    Personnel area: School of Medicine 

     

     

    Total Rewards
    The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

    Education and Experience Equivalency
    Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

    Applicants Completing Studies
    Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

    Background Checks
    The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

    Diversity and Inclusion
    The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

    Equal Opportunity Employer
    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

    EEO is the Law
    https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

    Accommodation Information
    If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

    Vaccine Requirements
    Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

    The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
    The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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