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Job Req ID:  55683

Sr. Grants & Contracts Analyst

General Summary:

This position will coordinate all activities related to sponsored project submissions for the Division/Department.  The position reports directly to the DOM Research Service Manager. Will act as the final point of contact with departmental faculty and/or divisional staff toward the planning and development of grants packages to various federal offices, private agencies/foundations, and commercial agencies.  These responsibilities include providing instruction on protocol, regulations and guidelines pertinent to the agency and/or University.


The primary focus and duties of this position is for the “Pre-Award” responsibilities as detailed below. The “Post-Award” responsibilities may be a part of the duties for this position, but it would not be a primary focus or responsibility.


Specific Duties and Responsibilities:


  • May be delegated as a JHU signature authority for Federal streamlined non-competing applications (RPPR).
  • Pre-Award
    • Responsible for reviewing and approving all sponsored project proposals forwarded to the Departmental Sponsored Projects Office.  Review is based upon accuracy, content, and adherence to institutional, government, and other sponsor guidelines.  Review budget justification for appropriateness and completeness of content.  Will compare budget detail to budget justification for consistency. 
    • Verify compliance with sponsoring organizations’ guidelines, as well as with relevant University policies and procedures.  Assist Divisional Staff and/or Principal Investigators in completion of required information.
    • Works with investigators and budgetary staff to improve awkward phrasing or presentation.
    • Confirm that anticipated promotions and other increases are calculated into the cost of the project.
    • Assures IRB protocol numbers and approval dates are valid and appropriate human subject compliance training has been completed by key personnel.  Assures animal protocol numbers are valid
    • Assist in the coordination of large multi-center proposals, reviewing and approving all sponsored budgets, budget justifications, and other required administrative data.
    • Responsible for tracking proposals and other documentation through signature/approval processes.
    • Assist in pre-award coverage for Department of Medicine divisions.
  • Post-Award
    • Assist with contract and grant closeouts such as following up with progress reports, invention reports, financial status reports, and specific documents related to training grants i.e., statement of appointments, payback agreements, and terminations.
    • Advises the Departmental Chairman and relevant department personnel on changes in sponsored research policies.
    • Maintain departmental grants database system for tracking active and pending awards by fiscal year, department, division, and/or individual investigator.
    • Facilitate and/or produce specialized sponsored projects reports utilizing institutional or departmental systems (i.e. Resource Database) for various faculty, Directors, Administrator, and Chairman.
    • Assist with submissions of the following agreements:  data use, material transfer, non-disclosure, confidentiality & clinical research.
    • Assist with budget distributions, sub-award setup, GR/IR issues, and IRB fees.
    • Assist in post-award coverage for Department of Medicine divisions.


  • Assist with the analysis of programs, including productivity and fiscal performance, the product of which is incorporated into short and long range financial, operational and strategic planning.
  • Serve as one of the Department’s finance and administrative staff who act as a liaison with university and hospital areas such as the School of Medicine’s Business Office, Research Administration, Research Accounting, Dean’s Office, Human Resources, JHU Controller’s Office, Tax Office, and JHH Finance Office.


  • Participate in the development and instruction of the Department of Medicine’s Sponsored Research Training Program for divisional faculty and staff.

Education and Experience:

  • Bachelor’s degree required, and a minimum of four years of related experience in sponsored research and/or financial positions, preferably in an academic medical setting
  • NIH Grant and Contract experience required
  • Advanced knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing required

Skills and Abilities:

  • Knowledge of Sponsored Research and Grants Administration
  • Knowledge of accounting and budgeting theory and practices
  • Specific knowledge of the operation of the department preferred
  • Ability to make independent judgements and to act on decisions on a daily basis
  • Ability to work for long periods of time without direction
  • Ability to prioritize own work and work of staff as needed
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines
  • Very strong organizational skills, analytical and problem solving abilities, and attention to detail
  • Demonstrated ability to coordinate projects independently and work constructively as part of a team
  • May oversee or coordinate the work of others
  • Ability to maintain confidentiality
  • Strong interpersonal and communication skills, both oral and written
  • Ability to effectively interact with all levels of University and Hospital employees as well as outside contacts
  • Proficient in use of Coeus, SAP, Microsoft Excel, Word, PowerPoint, and the internet



  • Internal:  Department of Medicine Administration, Dean’s Office, Research Administration, Business Office, Research Accounting, Equipment and Space Accounting, General Accounting, Payroll, Accounts Payable, Purchasing, Information Systems, Homewood Micro computing Center.  Various other departments and divisions in the School of Medicine and JHH.
  • External:  Affiliated hospitals, private and government agencies granting research funds (e.g., NIH, Foundations, and Private Drug Companies) and various vendors and service providers (e.g., supply companies, professional medical organizations and societies, contractors).


Classified Title: Sr. Grants & Contracts Analyst 
Working Title: Sr. Grants & Contracts Analyst 
Role/Level/Range: ATP/04/PD 
Starting Salary Range: $59,000-$80,000; Commensurate with Experience
Employee group: Full Time 
Schedule: M-F 8:30-5:00 
Exempt Status: Exempt  
Location: 04-MD:School of Medicine Campus 
Department name: 10002799-SOM DOM General Admin Chairmans Offf 
Personnel area: School of Medicine


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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