Share this Job
Job Req ID:  94077

Sr. Grants & Contracts Analyst

General summary/purpose:

This position will provide professional level sponsored projects management specifically for pre-award functions that include, but may not be limited to: proposal preparation, proposal compliance, budget development, proposal review and submission. This position works independently on a variety of grants/contracts that range from simple to highly complex. The primary goal of this position is to ensure timely, effective and efficient submissions of sponsored funding requests.  This position is supervised by the Grants and Contracts Manager of the Neurology/Neurosurgery PreAward Team.



Specific duties & responsibilities:

This position provides guidance and learning support to the Faculty, Analysts and Administrative Staff within the Departments of Neurology and Neurosurgery.


This position works independently on a variety of complex level grants/contracts, including those from NIH, NSF, DOD and various foundations. These grants, contracts and awards may involve highly detailed budgets, multiple projects, Cores and Subawards, Investigator-initiated, Consortium, Dept. of Defense grants, and higher complexity Foundation grants. Some of the NIH mechanisms that this position will be working with are, R01, R01/RFA, R01/Forgarty, U01, P01, P30, R03, R15, R21, R25, R41 STTR, K08, K12, K23, KL2, K99/R00, F31, F32, DP2.


Will ensure that all of the proper information/documentation is uploaded into the designated application portal (ASSIST, Workspace, NMSSFlex, etc). Will prepare and review grant and contract proposals and provide guidance to the PI in the interpretation and implications of applicable grants terms and conditions. Will work with the Office of Research Administration (ORA) for the Department of Medicine and external funding agencies to process grant and contract applications. Will work directly with the application’s Principal Investigator, Co-Investigators and administrative staff to ensure effective, accurate and timely grant proposal development. Point of contact for department faculty and/or divisional staff toward the planning and development of budgets for submission with grant packages to various federal offices, private agencies/foundation and commercial agencies.


Will compare budget detail to budget justification for consistency and accuracy. Review budget justification for appropriateness and completeness of content. Verify applications are in compliance with sponsoring organization’s guidelines, as well as with relevant University policies and procedures. Assist Principal Investigators in completion of required information for grant proposals.


Coordinate submission of large-multi-center proposals, ensuring that they are in compliance with the sponsor’s requirements.  Responsible for tracking grant/contract proposals and other documentation through the signature/approval processes. Assure that appropriate human subject compliance training has been completed by key personnel. Point of contact for subaward/subcontract organizations to ensure that the information/documents provided for submissions are accurate and in compliance with the sponsor’s guidelines. Coordinate submission of all proposals ensuring that all applicable direct and indirect cost rate have been applied. Advise faculty and staff on changes in sponsored research polices.


Facilitate and/or produce specialized sponsored projects reports utilizing institutional or departmental systems (i.e., COEUS, SAP, Dashboard, etc.) for assigned principal investigators and Neurology and/or Neurosurgery Administration. Utilize COEUS and/or Dashboard to provide various reports, such as proposal success rates; amounts of proposals submitted by PI and in total, total direct and indirect costs submitted by fiscal year, etc


Minimum Qualifications (Mandatory): 


  • Bachelor's Degree required.
  • Requires four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting. 
  • Demonstrated experience with financial analysis, financial reporting, cash flow analysis, budget development, and forecasting needed.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.*


* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. 


** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. 



Preferred Qualifications:

  • Proficiency in all Microsoft Office applications and SAP preferred. Previous experience working in clinical trials strongly preferred.
  • Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, DOD and pharmaceutical companies strongly preferred. 


Special Knowledge, Skills & Abilities:

  • The successful candidate will be expected to operate independently, with guidance provided by BIOS faculty and staff.
  • This position requires a high degree of independent action and adherence to strict timelines.
  • Ability to make independent judgments and to act on decisions on a daily basis.
  • Ability to prioritize own work and work of others as needed.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Very strong organizational skills, analytical and problem-solving abilities, and attention to detail.
  • Demonstrated ability to coordinate projects independently and work constructively as part of a team.
  • Ability to work collegially with small, close-knit teams.
  • Ability to maintain confidentiality.
  • Strong interpersonal and communication skills, both oral and written.


Classified Title: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD  
Starting Salary Range: Commensurate with experience  
Employee group: Full Time 
Schedule: M-F 8:30 am - 5:00 pm 
Exempt Status: Exempt 
Location: School of Medicine Campus  
Department name: ​​​​​​​SOM Neuro Research and Fin Adminion  
Personnel area: School of Medicine 



The successful candidate(s) for this position will be subject to a pre-employment background check.


The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.


Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


EEO is the Law
Learn more:


Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit


Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit


The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


Note: Job Postings are updated daily and remain online until filled.



School of Medicine - East Baltimore Campus