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Job Req ID:  113429

Sr. Grants & Contracts Analyst - Pre-Award

The Department of Ophthalmology is seeking a Sr. Grants & Contracts Analyst - Pre-Award. This position will provide professional level sponsored projects management specifically for pre-award functions that include, but may not be limited to proposal preparation, proposal compliance, budget development, proposal review and submission. This position works independently on a variety of grants/contracts that range from simple to highly complex. The primary goal of this position is to ensure timely, effective and efficient submissions of sponsored funding requests. This position is supervised by the Pre-award Grants and Contracts Supervisor of the Ophthalmology/Dermatology Pre-Award Team.


Specific Duties & Responsibilities

  • This position provides guidance and learning support to the Faculty, Analysts and Administrative Staff within the Departments of Ophthalmology and Dermatology.
  • This position works independently on a variety of complex level grants/contracts, including those from NIH, NSF, DOD and various foundations. These grants, contracts and awards may involve highly detailed budgets, multiple projects, Cores and Sub-awards, Investigator-initiated, Consortium, Dept. of Defense grants, and higher complexity Foundation grants. Some of the NIH mechanisms that this position will be working with are, R01, U01, UG1, P30, T32, R03, R15, R21, R25, STTR, K08, K12, K23, KL2, K99/R00, F31, F32, S10.
  • Prepare paper or electronic application. Review and understand the funding opportunity announcement and ensure proposal application adheres to instructions.
  • Will ensure that all of the proper information/documentation is uploaded into the designated application portal (ASSIST, Workspace, Fibi, etc.).
  • Coordinate with CRC (ORA Pratt Street). Provide protocol, contract etc. Develop per patient budget, internal budget and PRA with CRC and PI. Track through IRB Approval and contract execution
  • Obtain necessary documentation for JIT’s and partner with ORA to submit by required due date.
  • If budget reductions are required, partner with post-award analyst to reduce budget and verify with PI that work can still be completed based on any budget/effort reductions
  • Maintain current biosketches for all research faculty. Update, as needed.
  • Review all pending proposals. Have updates made if the status should be updated from Pending to Not Funded.
  • If applicable, ensure PI has submitted appropriate documentation for IRB and/or IACUC approvals.
  • Will prepare and review grant and contract proposals and provide guidance to the PI in the interpretation and implications of applicable grants terms and conditions.
  • Will work with the Office of Research Administration (ORA) and external funding agencies to process grant and contract applications.
  • Follow-up with ORA as appropriate, for updates on current contract negotiations (if not updated within MyRap), PDs submitted, etc.
  • MTA’s, NDA’s, Pre- Applications, Letters of Intent: Gather all required information needed and submit to ORA.
  • Follow-up with ORA, as appropriate, for timeframe on workflow being forwarded to SPSS for set-up.
  • Stay updated on new policies, procedures and systems. Disseminate updates and policy/procedure changes to faculty/staff/divisions as appropriate.
  • Will work directly with the application’s Principal Investigator, Co-Investigators and administrative staff to ensure effective, accurate and timely grant proposal development.
  • Point of contact for department faculty and/or divisional staff toward the planning and development of budgets for submission with grant packages to various federal offices, private agencies/foundation and commercial agencies.
  • Will compare budget detail to budget justification for consistency and accuracy.
  • Review budget justification for appropriateness and completeness of content.
  • Verify applications are in compliance with sponsoring organization’s guidelines, as well as with relevant University policies and procedures.
  • Coordinate submission of large-multi-center proposals, ensuring that they are in compliance with the sponsor’s requirements.
  • Responsible for tracking grant/contract proposals and other documentation through the signature/approval processes.
  • Assure that appropriate effort reporting, COI and human subject compliance training has been completed.
  • Point of contact for sub-award/subcontract organizations to ensure that the information/documents provided for submissions are accurate and in compliance with the sponsor’s guidelines.
  • Coordinate submission of all proposals ensuring that all applicable direct and indirect cost rates have been applied.
  • Advise faculty and staff on changes in sponsored research polices.
  • Facilitate and/or produce specialized sponsored projects reports utilizing institutional or departmental systems (i.e., Fibi, SAP, Dashboard, etc.) for assigned principal investigators and Ophthalmology/Dermatology Administration.
  • Utilize Fibi and/or Dashboard to provide various reports, such as proposal success rates, amounts of proposals submitted by PI and in total, total direct and indirect costs submitted by fiscal year, etc.


Minimum Qualifications
  • Bachelor's Degree.
  • Four (4) years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
  • Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

 

 

Classified Title: Sr. Grants & Contracts Analyst 
Job Posting Title (Working Title): Sr. Grants & Contracts Analyst - Pre-Award   
Role/Level/Range: ATP/04/PD  
Starting Salary Range: $62,300 - $109,000 Annually ($87,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday - Friday, 8:30 am - 5:00 pm 
Exempt Status: Exempt 
Location: Remote 
Department name: SOM Oph Finance  
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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