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Job Req ID:  19112

Sr. Grants and Contracts Analyst

General Summary/Purpose

The Sr. Grant & Contracts Analyst will provide dedicated professional level management of sponsored funds to the Johns Hopkins Institute for Clinical and Translational Research (ICTR), its faculty, and administrative leadership. 

Approximately 90% of time will be committed to specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Analyst will work independently on a variety of grants and contracts that range from simple to highly complex.  While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective, and efficient functioning of the sponsored funding operations.  This position will report directly to the Administrative Director.


Specific Duties & Responsibilities

Job Scope/Complexity:  Will provide broad/in-depth professional administrative level guidance on budgets, protocols, regulations, compliance, and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University as related to ICTR awards.


This role serves as the lead position for all sponsored Pre-award activity, and support in all aspects of Post-award activity for the Institutes’ grants and contracts, as well as participate in the development of key reporting on financial status to the Administrative Director. The Analyst will also have a role in monitoring non-sponsored funds, primarily general funds and gifts.


Types of sponsored awards for which the position is responsible:  This position works independently on a variety of complex level grants and contracts, including those from NIH, NSF, DOD, Foundations, and pharmaceutical company clinical trials. These awards may involve highly detailed budgets, cost-sharing, multiple projects, cores, and subawards.  Specifically, the ICTR is the recipient of a large, multi-faceted Clinical and Translational Science Award (CTSA) from the National Center for Advancing Translational Sciences (NCATS). This award includes UL, KL, and TL components that require a high level of complex and continuous management. 


Primary Duties and Responsibilities:

  • Partner with and act as primary point of contact with ICTR faculty and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
  • Manage all aspects of grant application submissions to ensure timeliness and accuracy prior to forwarding to the Office of Research Administration for signature. Prepare and review proposals for appropriate content and adherence to all relevant guidelines.
  • Understand and utilize institutional policies and sponsor guidelines throughout the application process, and serve as liaison between research units, central offices, and funding agencies.
  • Provide instruction, preparation assistance, and a high level of support to the PIs to ensure the timely and accurate submission of all proposals. Prepare, review and submit all required documents for contract and subcontract negotiations.
  • Based on information from the PI and the sponsor guidelines, responsible for the preparation of proposal budget to ensure all applicable direct and indirect costs have been included.  Responsible for the completion of final budgets and related justification, ensuring all content is appropriate and complete.
  • Ensure IRB and ACUC protocol numbers are valid, and appropriate human subject compliance training has been completed by key personnel.  Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, and disclosing of any conflicts of interest.
  • Respond to all JIT requests from sponsor, review NGA terms, and verify accurate account set-up in SAP.
  • Assist in all aspects of post-award responsibilities, including award set-up, budget distribution, account reconciliation, payroll set-up via e-forms, effort reporting, control salary, cost transfers, invoice payments, and subcontract setup/monitoring.
  • Participate in oversite of all aspects of complex award management activities, including monitoring and managing accounts, audits, and reporting.
  • Maintain ongoing updates and communications related to current grants and contracts, including regular reconciling and reporting to principal investigators on financial status of grants, contracts and discretionary accounts.
  • Provide information and direct assistance required to complete contract and grant closeouts, as needed. 
  • Design and implement system for tracking active and pending awards by fiscal year and individual investigator.  Prepare appropriate information on sponsored funding and salary distribution for preparation of the ICTR annual budget.
  • Assist in monitoring and analysis of the deficit, control salary, and variance reports.  Facilitate corrections to accounts working across departments, schools, and outside agencies as required.
  • Assist with analysis of programs in regard to fiscal performance to be incorporated into short and long range financial, operational and strategic planning by the Administrative Director.
  • Assist with preparation of individual and divisional faculty funding analysis for review by the Administrative Director, including up-to-date active and pending award totals, and current balances on pertinent non-sponsored accounts.
  • Provide relevant updates and reports to departmental leadership, as needed.



Minimum Qualifications

Bachelor’s degree required.

Four (4) years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.



Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis.   For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *


 Successful completion of the RAT program (18-24 months) is equivalent to three years of relevant experience for this position.  If an employee does not successfully complete the program, no additional experience will be applied.



Special Knowledge, Skills, and Abilities

  • Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
  • Ability to make independent judgments and to act on decisions on a daily basis.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.



Classified Title: Sr. Grants & Contracts Analyst 
Working Title: Sr. Grants and Contracts Analyst  ​​​​​
Role/Level/Range: ATP/04/PD 
Starting Salary Range: $59,280--$81,435 /Commensurate with Experience
Employee group: Full Time 
Schedule: Monday - Friday; 8:30a.m-5:00p.m /Commensurate with Experience 
Exempt Status: Exempt  
Location: 46-MD:JH at Harbor East 
Department name: 10003311-SOM ICTR Inst Clin Translational Resrch 
Personnel area: School of Medicine


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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