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Job Req ID:  113393

Sr. HR Coordinator

The Bloomberg School of Public Health Human Resources Office is seeking a Sr. HR Coordinator to provide recruitment coordination, support and assistance to centralized HR Team. This position will be reporting to an HR Business Partner (HRBP) within the Bloomberg HR team. The position must demonstrate a commitment to excellence in customer service and ensure efficient human resources and payroll functioning for an assigned group of departments within JHSPH. While this position focuses primarily on recruitment coordination, the team itself is responsible for a wide range of payroll and human resources support to departments including recruitment and employment; salary administration and analysis; JHU required training and education; leave management; benefits interpretation, personnel records management, HR policy interpretation, as well as information dissemination. The Sr. HRC will interact directly with department clients, including all levels of faculty and staff, to ensure smooth transacting and troubleshooting of a wide array of payroll and HR actions. This position will work with the HRBP in the resolution of issues and requires excellent organization, communication, customer service, and follow-through skills.


Specific Duties & Responsibilities


Talent Acquisition Coordination & Support– 70%

  • Reviews requests for job postings and submits requisitions for staff positions through OMT requisition tool using thorough attention to detail and accuracy.
  • Establishes and maintains strong relationships with hiring managers and JHU recruiters to support overall recruitment for BSPH.
  • Partners with JHU central recruiters to lead recruitment strategy meetings with hiring managers and consult on overall process, interview strategy, and best practices.
  • Reviews candidate resumes and prescreen applicants.
  • Participates in and coordinates interviews as needed.
  • Monitors the status of active recruitment using JHU’s applicant tracking system – Success Factors Recruitment.
  • Calculates and creates salary offers through coordination with department, HRBP, and JHU Compensation.
  • Ensures successful onboarding of candidates and conducts check-ins throughout the new employee’s introductory period.
  • Leads New Hire Orientation presentation with HR partners for all new BSPH staff.
  • Participates in JHU and BSPH job fairs.
  • Maintains accurate BSPH HR requisition tracking using Microsoft Excel.
  • Regularly reviews I9 status of new hires, advises on completion process as needed.


Payroll Processing and Administration – 30%

  • Initiates multiple payroll actions via Internal Service Requests (ISR) and Employment Action (EA) for faculty, staff, and student employees.
  • Processing of time entry for hourly staff via CATS bi-weekly.
  • Assists with coordination and tracking of FMLA paperwork along with processing of payroll related to E210 time keeping.
  • Resolves E210 issues in conjunction with Health Sciences central HR.
  • Runs monthly reports (as assigned) such as temp. inactive, overpayment, and work authorization; assists with resolution of items requiring action.
  • Collaborates with various HR offices across JHU, including HR Shared Services, JHSPH Finance Office, Central HR, and Office of International Services to understand policies and procedures and troubleshoot issues.
  • Assist with Employee Relations, ADA cases and Unemployment Hearings alongside HR Business Partner.
  • Assists and supports HRBP with coordination of training schedules for BSPH new hires, including conducting side by side training as needed.
  • Conducts exit interviews and assists with offboarding.
  • Ensures maintenance of HR databases, master data and employee filing system.
  • Other duties and special projects as assigned, including assistance with student processing overflow.

Special Knowledge, Skills & Abilities

  • Knowledge of HR-related laws and regulations including FLSA requirements.
  • Possess outstanding analytical and problem-solving skills.
  • Strong attention to detail
  • Demonstrates ability to meet deadlines and prioritize work assignments.
  • Proactive and empathetic approach to customer service.
  • Advanced knowledge of Microsoft Office tools including Excel.
  • Ability to work independently and make independent decisions.
  • Ability to adapt to shifting priorities and/or job responsibilities.
  • Strong interpersonal and customer service skills.
  • Familiarity with Success Factors


Minimum Qualifications
  • Bachelor's Degree in Human Resources, Business Administration, or other related field.
  • Three years related experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • One year of recruiting or recruitment coordination experience.
  • Prior experience with SAP Software and Service Now.

 

 

Classified Title: Sr. HR Coordinator 
Role/Level/Range: ATP/03/PB  
Starting Salary Range: $45,700 - $80,000 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday: 8:30am-5:00pm 
Exempt Status: Exempt 
Location: Hybrid/School of Public Health 
Department name: ​​​​​​​Bloomberg Human Resource Services  
Personnel area: School of Public Health 

 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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