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Requisition ID:  118793

Sr. Medical Office Coordinator

The Department of Neurology is seeking a Sr. Medical Office Coordinator, for the Neuromuscular Department in the School of Medicine. The Sr. Medical Office Coordinator will coordinate the medical offices for five providers of the Neuromuscular Divisional including the coordinator for the Peripheral Nerve Center and ALS specialty clinics.


Specific Duties & Responsibilities

  • Coordination of medical offices includes, scheduling patients for outpatient clinics as well as inpatient hospitalizations, preparing patient charts, coordinating and calling in prescriptions, distributing clinic notes to referring physicians and patients, attending clinics with Drs. when needed, to assist with maintaining room coordination, patient paperwork, weighing of patients, registering patients for testing, coordinating follow up appointments and calls for results, providing patients with appropriate prescriptions and reading materials.
  • As referral coordinator for the Peripheral Nerve Center, multiple patient records are received, logged, reviewed, assigned and distributed to the appropriate Neurologist.
  • Answering multiple phone lines, triaging phone calls and messages, checking voice mail, scheduling administrative calendars, transcribing dictations, making travel arrangements, submitting reimbursements, paying bills for the doctors, lab staff, office, assisting visitors, guests, and faculty as needed.
  • Additionally, assist the neuromuscular fellows with needs such as ordering lab coats and supplies.
  • Assist in coordinating the weekly Neuromuscular Conferences by ordering lunches and paying bills.
  • Coordinate the paperless meetings and be the main point of contact for questions and concerns about the process.
  • Routinely audit the paperless process and report inaccuracies, changes, and suggestions to improve the process for ease, accuracy, and compliance.
  • Manage the Neuromuscular database, which is designed for physicians to track their patients, diagnoses, and tests that has been completed.
  • Coordinate monthly meetings with Administrative Manager.


Minimum Qualifications
  • High School Diploma or graduation equivalent
  • Three years progressively responsible medical office experience.
  • Medical terminology required.
  • Intermediate computer and proofreading skills required.
  • Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Experience in the Johns Hopkins system strongly preferred.

 

 

Classified Title: Sr. Medical Office Coordinator   
Role/Level/Range: ATO 40/E/02/OE  
Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F 8:30 am - 5:00 pm 
FLSA Status: Non-Exempt 
Location: Hybrid/School of Medicine Campus  
Department name: SOM Neuro Neuromuscular  
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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