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Job Req ID:  113669

Sr. Program Coordinator

The Johns Hopkins Center for Health Security at the Bloomberg School of Public Health works to protect people’s health from epidemics and disasters and ensure that communities are resilient to major challenges. We examine how scientific and technological innovations can strengthen health security. We study the policies, organizations, systems, and tools to prevent and respond to outbreaks and public health crises. We advance policies and practice to address a range of challenges, including the global rise in emerging infectious diseases, a continued risk of pandemic flu, major natural disasters, our dependence on vulnerable infrastructure, and the potential for biological, chemical, or nuclear accidents or intentional threats.


The Center is hiring a Sr. Program Coordinator to provide support for a five-year Cooperative Agreement from the Centers for Disease Control and Prevention’s Insight Net.


The Sr. Program Coordinator provides support for the epidemic preparedness project—Toward Epidemic Preparedness: Enhancing Public Health Infrastructure and Incorporating Data-Driven Tools—which established the Center for Outbreak Response Innovation (CORI), a large-scale partnership with traditional and nontraditional public health stakeholders across the country to integrate infectious disease modeling and analytics tools into decision making at many levels, as well as train public health practitioners to use modeling and analytics tools for the full spectrum of epidemic responses. Partners include state and local public health departments, elected leaders, public health decision-makers, and meteorologists.


Reporting to the Program Manager, the Sr. Program Coordinator will support execution of overarching programmatic and administrative duties, as directed by program leadership. The Sr. Program Coordinator will operate as part of a team of support staff for the initiative. Their primary duties will include providing programmatic support for the overall CORI program and providing administrative support as needed for 4-5 Senior Scholars, 9 junior-level faculty, and the Program Manager. CORI will host multiple events throughout the year both in Baltimore and in multiple states including Tennessee, North Carolina and Alaska. Events will include virtual and in-person trainings, webinars, in-person meetings and on-location field trainings. The Sr. Program Coordinator will be the primary contact for event planning and logistics for CORI.


Specific Duties & Responsibilities

  • Identify and resolve administration problems and issues. Analyze operating practices, processes, and procedures (e.g., record-keeping systems, forms control, office layout, personnel requirements).
  • Use various software applications, e.g., spreadsheets, databases, word processing, and other information systems.
  • May assist in compiling information related to grants & contracts submission.
  • Assist with planning special events/functions, including workshops, conferences, webinars.
  • Attend meetings and record minutes, using software for transcription when necessary.
  • Prepare meeting materials (e.g., draft agenda, collect relevant information) and staff high-level meetings. Record and draft minutes. Monitor and follow-up on action items. Coordinate preparation, event logistics, event set up, vendor coordination, contracts and payments, and travel logistics for these events/functions.
  • Be the primary contact for event planning and logistics including liaising with Center for Health Security Event Planners to execute CORI specific events.
  • Provide general administrative support for the Program team.
  • Identify program operational requirements. Obtain and utilize internal and external resources to meet program goals.
  • Suggest areas of improvement when needed to accommodate project goals.
  • Responsible for the implementation of a program under general supervision and direction. Go beyond providing administrative support for the program.
  • Participate in program design, development, planning, and implementation.
  • Exercise independent judgment in the resolution of programmatic problems.
  • Assist with scheduling and coordination of meetings with subject matter experts and officials at project site locations.
  • Act as backup to Program Operations Coordinator for scheduling, travel, and events support.
  • Other general administrative and program support as assigned.



Minimum Qualifications
  • Bachelor's Degree.
  • Five years of related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Bachelors Degree in public health, communications, business, or scientific field.
  • Experience providing administrative and programmatic support in a fast-paced environment where jugging multiple priorities is crucial.
  • Experience planning and coordinating events, both in-person and virtual.
  • Adept at using MS Word, Excel, PowerPoint and Adobe.
  • Familiarity with higher education structure and operations.
  • Familiarity with the operational life cycle of project management and supporting the day-to-day management of longitudinal projects and initiatives.
  • Previous experience/familiarity working on federal grants and contracts and/or sponsored projects in higher education highly desired.
  • Experience working for state or local public health departments supporting projects/initiatives related to stakeholder education and outreach.
  • Familiarity with program management software such as Notion or Air table.
  • Familiarity with OtterPilot, Teams, Zoom, Microsoft Office and other software programs to support CORI center operations.
  • Ability to be flexible and amenable with projects and initiatives that may change and evolve in a fast-paced environment.
  • Demonstrated ability to show discretion and good judgement when working on projects that required a high degree of diplomacy, tact and accuracy.

 

 

Classified Title: Sr. Program Coordinator 
Role/Level/Range: ACRP/04/MD  
Starting Salary Range: $55,200 - $96,600 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday to Friday: 8:30am – 5:00pm 
Exempt Status: Exempt 
Location: Remote 
Department name: Health Security - CORI 
Personnel area: School of Public Health 

 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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