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Job Req ID:  51096

Sr. Research Program Coordinator

General Summary/Purpose:

The Integrated Program for Substance Abuse Research is a multidisciplinary group dedicated to research on the etiology and treatment of alcohol and drug dependence. Sr. Research Program Coordinator II (SPCII) oversees the administrative and scientific implementation of research protocols for complex and/or multiple research studies. Collaborates with investigators, develops protocols and standard operating procedures and oversees study-related activities for at least one complex multi-site study or coordinates two or more research studies. 


Specific Duties & Responsibilities:

The Senior Research Program Coordinator works with the study investigators to successfully plan, implement and execute study protocols. Must be available to work some evenings and weekends based on study needs.

Essential Functions: 

  • As a member of a collaborative study team this position ensures the effective implementation of research protocols in collaboration with the PIs.
  • The Sr. Research Program Coordinator II (SRPCII) develops procedure manuals and manuals of operations that can be efficiently utilized across studies within the research laboratory. 
  • SRPCIIs are the chief coordinator of complex research studies or more than one research project.  This involves coordinating and ensuring the efficient flow of participants through research protocols and developing monitoring procedures to summarize study progress.
  • The SPCII manages administrative aspects of protocols including: purchasing study-related equipment and supplies. 
  • The SRPCII works closely with financial administrators and data mangers related to study operations.
  • The SRPCII participates in the orientations and comprehensive training of research assistants and data entry personnel. This includes training regarding research methods, overall protocol management and documentation, data collection, data management, and data presentation. 
  • Provides assistance and instruction to research data assistants in the daily execution of their duties. 
  • Maintains and implements up-to-date data collection and data management guidelines in collaboration with the laboratory data manager.
  • Performs QA review of research protocols and participant records.
  • Responsible for assisting in the set-up of new research protocols assigned to them.
  • Is directly involved in the protocol coordinating and decision making process.
  • Provides prompt and effective interaction with investigative staff, outside agencies, medical personnel, and anyone associated with a particular study getting started.  
  • Acts as a liaison between investigators, pharmacy, medical staff, PET and fMRI staff, Clinical Research Unit nurses and the research staff.
  • Must attend and facilitate group meetings with investigator and/or supervisor to ascertain progress on protocols and to communicate any problems or concerns.
  • Responsible for coordinating or providing backup in the event of staff's absence or scheduling conflicts.
  • Must become conversant with all protocols and be able to provide training or back-up for these protocols.
  • Promote staff development opportunities and attendance at JHU mandatory seminars.


Conduct of Studies

  • Responsible for initial set-up of study.  This includes the development of all protocol forms. Establish a system of documentation specific to the protocol (case report binders, study notebooks, volunteer binders, etc.).
  • Work in conjunction with the programmers/statisticians and data managers in the development of the protocol and executions of protocols.
  • Responsible for effective study recruitment based on project recruitment goals, including developing and implementing recruitment plan.  This includes placing advertisements and other forms of recruitment, conducting phone screens to determine initial study eligibility, and participating in in-person assessment procedures.
  • Must have in-depth knowledge of the following protocol procedures.
  • Work independently in accomplishing all of the following responsibilities.
  • Responsible for preparation of session equipment, compiling necessary forms, orientation procedures, payment procedures, practice sessions, running of sessions, participant evaluations, and coordinating transportation of volunteers.
  • Conducts laboratory sessions, including physiological monitoring, subject assessment and monitoring. 
  • Coordinates overnight stays with the JHH CRU and serves as the liaison with that unit.
  • Session responsibilities may include collection of urine, blood and saliva samples for analysis, administration of self-reports, independent observation of a participant’s condition, maintenance of session equipment, interaction with medical personnel concerning irregularities.
  • Responsible for literature reviews related studies under his or her purview. 
  • Maintaining some knowledge of current issues surrounding studies currently being conducted and procedures / interventions of interest.


Machines and/or Equipment Used

  • PC, xerox, breathalyzer 


Computer or Other Special Needs for the Position

  • Must have strong knowledge of computer software including Excel, Access, or STATA


Degree of Independent Action Performed on the Job:

  • Position works with a high level of independence and is expected to make routine, day-to-day decisions independently.


Internal and External Contacts Required as Part of the Job

  • High frequency of internal and external contacts including: clinical coordinating centers for clinical trials, CRU laboratories, PET Center, Kennedy-Krieger fMRI Center, Investigational  Drug Services.


Minimum Qualifications:

  • Bachelor's degree in related discipline.
  • 3 years related experience.
  • Additional education may substitute for experience to the extent permitted by the JHU equivalency formula.


Preferred Qualifications:

  • 2 years of experience in psychological research or treatment setting and 1 year of experience in research techniques.
  • Certified CCRP.


JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.


Special Skills and Knowledge:  

  • Familiarity with psychiatric interviewing. 
  • Must be skilled with spreadsheet applications.
  • Strong interpersonal skills including the ability to work with a wide variety of professionals.
  • Qualified candidate must be self-directed, organized and mature. 
  • Must have excellent writing and oral presentation skills.


Classified Title: Sr. Research Program Coordinator 
Working Title: Sr. Research Program Coordinator  ​​​​​
Role/Level/Range: ACRP/03/MB 
Starting Salary Range: $38,920-$53,520 (commensurate with experience)
Employee group: Full Time 
Schedule: Monday-Friday/8:30am-5:00pm 
Exempt Status: Exempt  
Location: 04-MD:School of Medicine Campus 
Department name: 10003132-SOM Psy Alchsm and Oth Drug Dependcy Pro 
Personnel area: School of Medicine


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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