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Job Req ID:  16307

Student Payroll Coordinator

General Summary/Purpose:

This position will function with two roles, Student Payroll Coordinator/Budget Specialist.  As Student Payroll Coordinator for HBS, this position will serve as the primary contact for all student work-related activity. 


Specific Duties & Responsibilities:

The position will be responsible for the creation of student payroll positions, the entry of timesheets and other supplemental forms of payment to students for work as Research and Teaching Assistants.  Will hire students, both graduate and undergraduate.  Ensure students are not working before they have completed their I-9 and necessary hire paperwork.  Responsible for SAP ISR entry for student terminations when assignments completed.  Maintain up to date student employee list for students and active positions.  Create new student payroll positions when necessary; delimit unnecessary positions.   Verify all student employees are registered and eligible to be paid as students.  Track fellowship/stipend terms to be sure payroll entries are accurate and end on time.  Handle Federal Work Study (FWS) student positions, submissions to FWS and terminations once project is complete.  In concert with the Academic Administrator, process all student expense reimbursements; and doctoral funding.  Process necessary changes to student salary, wage and fellowship positions.  Ensure proper handling of tax forms and other documents related to student employment.  Serve as entry point for I-9 student verification.  Be the point of contact for student grant funding; assist as needed with NRSA applications and follow up.  Assist with casual job postings; CAT time entry and provide back-up support to HR Coordinator as needed. 

As the Budget Specialist in HBS, the position will assist the Department with processing on line payment requests, travel reimbursements, procurement, vendor payments, cost transfers and other transactions necessary to keep project accounts current.  Assist in entering budget allocations in SAP for grants managed by exempt level budget staff.  



Minimum Qualifications

High School Diploma/GED. 

Three (3) years of related administrative or financial experience required. 


Additional education may substitute for required experience, to the extent permitted by the * JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *


Special Knowledge, Skills, and Abilities

Expertise with MS Office, Excel, and Outlook preferred. 

Prior experience with SAP preferred. 

Requires exceptional communication skills and the ability to multi-task in a fast paced environment.

Strong interpersonal and organizational skills, self-motivated, excellent written communications.  Must be able to work independently, set priorities, maintain deadlines and possess mature judgment to effectively relate to faculty, staff and students at all levels.




Classified Title: Payroll Coordinator 
Working Title: Student Payroll Coordinator  ​​​​​
Role/Level/Range: ATO 40/E/02/OE 
Starting Hourly Pay Rate Range: $17.25 - $23.72 /Commensurate with Experience
Employee group: Full Time 
Schedule: Monday - Friday 8:30 - 5:00/40 hours per week 
Exempt Status: Non-Exempt  
Location: 05-MD:School of Public Health 
Department name: 10001128-Administration 
Personnel area: School of Public Health


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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School of Public Health - East Baltimore Campus

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