Job Req ID:  110104

Subawards Specialist

We are seeking a Subawards Specialist (SS) who will be the first point of contact in the outgoing subawards process. 

Specific Duties & Responsibilities

  • Create, review, negotiate, and recommend approval for University issued subawards.
  • Review and interpret sponsor requirements, government regulations, and institutional policy intersections.
  • Evaluate, coordinate, and process responses to faculty and sponsors regarding subawards.
  • Ensure policies are adhered to and appropriate forms are completed and submitted.
  • Respond to routine questions regarding rules and regulations governing sponsored programs.
  • Coordinate subaward reporting and close-out activities.
  • Triage all subaward requests.
  • Serve as the specialized University purchasing agent for subawards with appropriate role in internal supply chain system.
  • Independently approve purchase orders to encumber the subaward within the supply chain and accounting systems.
  • Communicate with subrecipients to negotiate the language of subawards.
  • Serve as the lead administrative user of the various electronic systems used for subaward administration (e.g. SWiFT, SAP, SharePoint, Access).
  • Train and guide PIs and Research Coordinators on how to write effective work scopes and deliverables so that desired work is accomplished and appropriate payments are made with the consent of all parties.
  • Recommend and enhance procedures and administratively coordinate the implementation of new or modified systems.
  • Use Excel and University systems to create periodic sponsored projects activity reports as well as other ad hoc reports as needed.

Minimum Qualifications
  • Bachelor's Degree in a related discipline.
  • To the extent allowed by the JHU equivalency formula, additional education may substitute for required experience, and additional related experience may substitute for required education.
  • Three years of related administrative experience, one year of which should be in a sponsored research environment, is preferred.
  • Must have expert knowledge of Excel.
  • Must demonstrate excellent verbal and written communication skills.
  • Must be detail-oriented, well-organized, and able to handle multiple projects in a deadline-driven environment.

Preferred Qualifications
  • Demonstrated experience in budgetary/preaward processes.
  • Experience with Coeus and SAP software is a plus.
  • One year of experience in a sponsored research environment, is preferred.



Classified Title: Subawards Specialist   
Role/Level/Range: ATP/03/PC  
Starting Salary Range: Min $52,230 - Max $91,550 Annually ($63,000 budgeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: 8:30 am - 5:00 pm M-F 
Exempt Status: Exempt 
Location: Remote 
Department name: Research Administration Ofc of  
Personnel area: University Administration 


Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here:


Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.


The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.


Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


EEO is the Law
Learn more:


Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit


Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit


The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


Note: Job Postings are updated daily and remain online until filled.



Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law: