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Job Req ID:  15956

Talent Acquisition Specialist

Classified Title: Talent Acquisition Specialist 
Working Title: Talent Acquisition Specialist 
Role/Level/Range: ATO 37.5/03/OE 
Employee group: Full Time 
Schedule: Monday-Friday 8:30am-5:00pm 
Exempt Status: Non-Exempt  
Location: 01-MD:Homewood Campus 
Department name: 10001644-Human Resources 
Personnel area: University Administration


General Description


As part of the Office of Human Resources and the Talent Acquisition team for Development and Alumni Relations, the Talent Acquisition Specialist provides service and support for full-cycle recruiting to include planning, sourcing, recruiting, interviewing, selecting, hiring, and on-boarding the right talent to position the organization for success in meeting its short and long term goals. Helps manage candidate and hiring manager experience through a thorough understanding of expectations.

Reports to Talent Acquisition Manager. Fosters a collaborative team environment and a strong service oriented culture that ensures effective and efficient service delivery to internal customers and prospective candidates.


Primary Duties & Responsibilities


  • Creates and processes requisitions for openings across Development and Alumni Relations. Verifies funding source(s) for openings, confirms budgetary support, and secures approvals where needed.
  • Reviews and filters applications (online applications, resumes, and cover letters). Screens and interviews promising applicants for functional competence, applicable background, relevant skills, individual goals, and fit with organization.
  • Develops sourcing plans for talented and diverse candidates through both established and creative methods such as job posting, internal databases, employee referrals, online job boards and databases, online data mining, social media, career fairs, etc.
  • Demonstrates proficiency with research and candidate generation. Proactively builds and maintains a network of potential candidates through market research and ongoing relationship management. Sources both active and passive candidates and accurately assesses people to gauge motivation and fit.
  • Provides full-cycle recruitment for assigned requisitions. Develops recruiting plans that leverage knowledge of internal and external markets. Reviews relevant information on applicants with the hiring manager for consideration and decision.
  • Coordinates and schedules interviews and other appointments for candidates in concert with hiring managers. Arranges travel and accommodations for visiting candidates.
  • Manages, prioritizes, and closes searches against a timeline and set of overarching organizational priorities. Maintains detailed records of outreach and sourcing efforts. Provides regular recruiting status reports.
  • Ensures a positive candidate experience throughout the recruiting process. Maintains effective communication and coordination with all parties involved to engage promising candidates and create the right impression of the organization.
  • Coordinates offer and post-offer employment activities to include generating offers, drafting offer letters, sending offer packets, processing paperwork, etc.
  • Coordinates employment-related immigration processes in partnership with other offices. Stays abreast of basic processes, requirements, and timing.
  • Processes employee transactions involving personal data, organization data, position data, compensation data, etc.; enters and maintains data in appropriate HR information systems.
  • Collaborates with HR colleagues and hiring managers to ensure the successful on-boarding of new employees; works with supervisors, HR colleagues, and others to plan necessary actions.
  • Provides operational and administrative support for the Talent Acquisition team. Processes payments and reimbursements. Coordinates purchasing of supplies. Manages calendars. May provide other support as needed.
  • Recommends ideas that will improve recruitment effectiveness and efficiency and also contribute to the success of the organization. Make continuous process and service improvements where appropriate.
  • Ensures that recruiting and employment practices are compliant with applicable federal, state, and local laws.




Minimum Qualifications

Associate's degree in Human Resources, Business Administration, Psychology or other related field required. Bachelor's degree in Human Resources, Psychology, Business Administration, or other related field preferred. Two years of related experience required, preferably in recruitment. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications

  • Experience building and utilizing a variety of sourcing plans and tools, including proactive phone and internet research.
  • Demonstrated success sourcing active and passive candidates for professional positions
  • Ability to research, analyze and interpret data.
  • Consulting and negotiation skills needed to be able to provide appropriate counsel and advice.
  • Must have proficiency working with the web, databases, Microsoft Office, job boards, social media, applicant tracking systems and electronic mail.
  • Knowledge of relevant employment laws.
  • Relevant professional certification such as Certified Internet Recruiter, Certified Staffing Professional, or Professional Recruiter Certification preferred.





Homewood Campus

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