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Job Req ID:  20676

Technology Transfer Specialist


General Summary/Purpose:

The Technology Transfer Specialist is responsible for intellectual property support activities within the Johns Hopkins Technology Ventures (JHTV) office in the Patent Services Group.  This position directly affects JHU patent activities.  The primary job functions include monitoring the JHTV main email box, updating Inteum, the JHTV Intellectual Property Database, with patent related data received within correspondence and collecting inventor signatures for formal documents. Additional job functions may include managing intellectual property matters related to invention disclosures, invoice review and federal and non-federal funding compliance.


Specific Duties & Responsibilities:

Patent Correspondence

  • Receives and reviews patent correspondence from outside law firms and routes to appropriate JHTV staff for action when necessary.
  • Identifies documents that require action by an Intellectual Property Manager (IPM) and tracks the action for completion to meet deadlines.
  • Reviews correspondence for application and JHTV matter number accuracy and directly provides updates and/or corrections when necessary.
  • Saves patent correspondence to appropriate location on the department shared drive.


Information Systems

  • Updates the JHTV information system database to assure 100% accuracy.
  • Creates new matter numbers within the Inteum and PC Law systems for tracking new intellectual property managers and communicates information to appropriate parties.
  • Produces sophisticated reports using Inteum and Microsoft Excel for use by JHTV staff and outside parties.
  • Provides training to other staff members.


Signature Collection

  • Receives and reviews formal document signature requests from law firms and verifies for accuracy.
  • Coordinates with law firms and IPM to ensure any necessary updates or confirmations regarding inventorship and application data.
  • Works directly with inventors and their support teams to collect signatures that meet U.S. and international patent office requirements and deadlines.
  • Prepares and/or edits documents for signature when necessary.
  • Maintains accurate tracking of signature collection status within the Inteum system


Invention Disclosure Processing

  • Provides processing assistance with new inventions submitted to JHTV.
  • Reviews new invention disclosures to assure all necessary information is complete.
  • Corresponds with inventors to verify information and obtains electronic signatures.
  • Inactivates inventions, as requested.


Compliance Reporting

  • Ensures accuracy of the Government Support Clause in applications and works with law firm, when necessary, for corrections.
  • Assists with updates to the iEdison government reporting system to ensure 100% compliance with federal regulations.
  • Communicates directly with inventors to gather information for compliance reporting including grant numbers and invention details.
  • Coordinates closely with other JHTV group members to timely and accurately report invention disclosures.


Minimum Qualifications (mandatory):

Bachelor’s degree is required and a minimum of two years administrative work experience.


Preferred Qualifications:

  • Education beyond community college level can be substituted for work experience. 
  • Experience with the Inteum Intellectual Property Database and/or iEdison government reporting system as well as working with legal documents, including responsibility for reading, understanding and acting upon these documents is strongly preferred. 


Special Knowledge, Skills, and Abilities:

  • Detail oriented and highly organized.
  • Ability to multitask and meet deadlines.
  • Self-starter, showing initiative in a fast-paced environment.
  • Strong written and verbal communication skills.
  • Ability to read and understand complicated legal documents and correspondence.


Classified Title: Technology Transfer Specialist 
Role/Level/Range: ATO 40/E/02/OF 
Starting Salary Range: Commensurate with Experience
Employee group: Full Time 
Schedule: M-F, 8:30am-5pm 
Exempt Status: Non-Exempt  
Location: 04-MD:School of Medicine Campus 
Department name: 60006028-Finance and Administration 
Personnel area: Academic and Business Centers


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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