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Job Req ID:  113464

Triage Specialist, Success Coaching Program in Academic Advising

As part of a broad initiative to support talented and motivated first-generation and/or limited-income (FLI) students, the Success Coaching Program in Academic Advising (SCAA) was established at Johns Hopkins University in 2019. The SCAA team is comprised of Academic Advisor/Success Coaches (AA/SCs), utilizing an appreciative, strengths-based advising model to increase retention, completion, engagement, satisfaction, and social mobility among FLI students. In their role, AA/SCs assist students with all academic advising-related duties (e.g., course registration, academic strategies, selecting majors and minors, and developing post-graduation plans and troubleshooting academic problems, monitoring academic progress and academic standing, advising on policies and procedures) and support each student with success coaching focused on the student’s academic and professional interests as well as their overall well-being.


We are recruiting for a Triage Specialist(s) for Success Coaching Program in Academic Advising.  The primary duties of the Triage Specialist(s) for SCAA will be to support the retention and academic persistence of high-priority FLI students in SCAA by tracking and resolving pending student service-related inquiries, referrals, and processes. As a point of contact between the student, the student’s AA/SC, and in collaboration with student service-related offices (e.g., student accounts, student financial services, Student Enrollment and Account Management (SEAM), Student Disability Services, and other similar offices). Triage Specialists for SCAA will advocate for high-priority FLI student needs and concerns by serving as a liaison between Academic Advisors/Success Coaches, their students, and relevant offices providing university student services (e.g., student accounts, student financial services, Student Enrollment and Account Management (SEAM), Student Disability Services, and other similar offices).


Triage Specialists will work with high-priority FLI students enrolled in the Krieger School of Arts & Sciences and in the Whiting School of Engineering. The Triage Specialist(s) will report to the Senior Director of SCAA. The position is currently hybrid, requiring 3 days in the office and 2 days working from home.


Specific Duties & Responsibilities 

  • Work collaboratively with Academic Advisor/Success Coaches, high-priority FLI students, and university student services offices to create a seamless support network for students.
  • Monitor and track follow-up for high-priority FLI student cases by coordinating closely with various units including student accounts, student financial services, SEAM, Student Disability Services, and other similar offices.
  • Communicate and document regularly with Academic Advisor/Success Coaches to ensure proper triaging, management, and documentation of high-priority FLI student cases.
  • Create weekly student case reports/follow-ups for SCAA leadership.
  • Utilize various communication channels, including email, text message, phone, and virtually, to reach students and university student service offices and disseminate relevant information for the next steps.
  • Maintain open and effective communication channels with and between Academic Advisor/Success Coaches, students, and university student services offices (e.g., student accounts, student financial services, SEAM, Student Disability Services, and other similar offices.
  • Onboard and assist high-priority FLI students returning from a leave of absence(s) in collaboration with Academic Advisors/Success Coaches.
  • Respond promptly to student inquiries, emails, messages, and requests for assistance pertaining to pending referrals/student services.
  • Serve as a resource for high-priority FLI students navigating processes and systems.
  • Liaise between high-priority FLI students and Academic Advisor/Success Coaches proactively to ensure timely, efficient response, tracking, and follow-up.
  • Attend training sessions to enhance skills and knowledge of student processes, guidelines, and systems.


Knowledge, Skills, & Abilities

  • Must be able to work independently as part of a collaborative team, make decisions, exchange information clearly, and effectively problem solve.
  • Excellent organizational and communication skills, both oral and written.
  • Demonstrated capacity to work effectively with people from diverse backgrounds and to foster sensitivity to diversity and an inclusive campus and community culture.
  • Ability to respond meaningfully to the needs of individuals with respect and sensitivity.
  • Ability to prioritize projects and adhere to timelines/deadlines.
  • Demonstrate ethical conduct and professionalism.
  • Ability to use independent judgment and discretion.
  • Ability to interpret policies, procedures, and guidelines.
  • Learn and acquire knowledge and/or have familiarity of university student services’ policies, procedures, and practices with the ability to answer work related questions.
  • Strong interpersonal and customer service skills.
  • Ability to participate as a team member, ability to understand and interpret rules and regulations.
  • Ability to adjust to change and work in a decentralized environment.
  • Proactive self-starter.
  • Ability to analyze complex issues, manage multiple priorities, and respond proactively in addressing personal issues.
  • Ability to use appropriate judgment when dealing with sensitive issues.
  • Proven ability to cultivate trust and credibility with colleagues and to build positive and effective relationships.
  • Ability to utilize information technology including Microsoft Office, Outlook, Student Information Systems (SIS), Starfish, Zoom, Microsoft Teams, etc.


Minimum Qualifications
  • Bachelor's Degree.
  • Three years related experience.


Preferred Qualifications
  • Master's Degree (preferred) in counseling, Higher Education Administration, social work, or similar fields. 
  • Working knowledge of relevant state and federal laws, including FERPA, HIPAA, ADA, and Title IX.
  • Experience in student affairs, retention, outreach, or a related field.
  • Experience in student development/engagement, academic advising, early alert intervention, and working with high-risk students from diverse backgrounds.
  • Experience working in non-clinical case management or similar student support services within a higher education setting.
  • Experience with data collection and analysis and the ability to utilize data.
  • Knowledge and experience managing holistic advising, assessment, academic and student affairs collaborations, diversity, identity, and inclusion.

 

 

Classified Title: Student Life Administrator 
Job Posting Title (Working Title): Triage Specialist, Success Coaching Program in Academic Advising   
Role/Level/Range: ACRP/04/MC  
Starting Salary Range: $47,500 - $83,300 Annually ($70,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Mon - Fri / 8:30am - 05:00pm 
Exempt Status: Exempt 
Location: Hybrid/Homewood Campus 
Department name: ​​​​​​​Center for Student Success  
Personnel area: University Student Services 

 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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