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Job Req ID:  19254

Grants & Contracts Analyst

General Summary/Purpose:

This position will coordinate all activities related to the pre- and post- sponsored research awards process and coordinate project submissions within the Division of Cardiology for selected faculty.  This position will create and review sponsored budgets, budget justifications, and other administrative data for submission to appropriate funding agencies.  This position will work with the Office of Sponsored Projects in the Department of Medicine, the Office of Research Administration (ORA) at the School of Medicine, the Department Finance Office, and external funding agencies in the management of awards.


Specific Duties & Responsibilities:


  • Responsible for the administration of sponsored activities including the allocation of budgets, ensuring funds are expended correctly according to university and grant guidelines, processing journal entries and cost transfers as needed, reconciling reports and financial data, and managing the closeout and Financial Status Reporting process
  • Work closely with project PI’s, Co-Investigators, and administrative staff to ensure effective, accurate, and timely budget allocation, project initiation, and maintenance and reporting of all financial activity
  • Advise faculty and staff on changes in sponsored research policies.
  • Submit and coordinate submission of grant proposals ensuring that all applicable direct and indirect cost rates have been applied.  Confirms that anticipated promotions and other increases are calculated into the cost of project.
  • Prepare and assist in the development of budget justifications to ensure their relationship to the budgeted dollars.
  • Responsible for account reconciliation process for selected faculty (i.e., prepare detailed budget reports on a monthly basis to review accounts, etc).
  • Responsible for coordination of grant proposals, reviewing and approving all sponsored budgets, budget justifications, and other required administrative data. 
  • Verify compliance with sponsoring organizations’ guidelines, as well as with relevant University policies and procedures (IRB, ERS, etc).  Assist Principal Investigators in completion of required information.
  • Coordinate submission of grant proposals ensuring that all applicable direct and indirect cost rates have been applied.
  • Responsible for tracking proposals and other documentation through signature/approval processes.
  • Approval of SAP procurement system, which includes check request, travel and business reimbursement, purchase orders, and contractual agreements.
  • Completes COEUS entries for award and sub-award sponsored activities
  • Works closely with ORA to insure timely grant proposal applications
  • Complete monthly sponsored programs account reconciliation
  • Maintain divisional grants database system for tracking active, inactive and pending awards by fiscal year
  • Exercise independent judgment and assume responsibility for quality of service within the functional area.
  • Monitor and maintain departmental payroll by transferring expenses of faculty and staff off of Control Salary account to ensure compliance for effort reporting. 
  • Will act as first reviewer for effort reports, assist in the processing of payroll adjustments
  • Develop strong relationships with the SOM Divisional Research Administration, Sponsored Program, and SOM Divisional Business Office to resolve errors and discrepancies. 
  • Demonstrates the ability to manage multiple projects simultaneously to meet deadlines.
  • Consistently uses discretion when discussing confidential matters.
  • Performs other duties as required


Minimum Qualifications (mandatory):

  • Required: Bachelor’s degree in finance, accounting, or other related field.
  • Two years progressively responsible experience in a related administrative/financial position.


JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.


Classified Title: Grants and Contracts Analyst 
Working Title: Grants & Contracts Analyst  ​​​​​
Role/Level/Range: ATP/03/PC 
Starting Salary Range: $50,700-$69,780
Employee group: Full Time 
Schedule: Monday-Friday/37.5 hours 
Exempt Status: Exempt  
Location: 04-MD:School of Medicine Campus 
Department name: 10002805-SOM DOM Cardiology 
Personnel area: School of Medicine


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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