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Job Req ID:  22976

Inventory & Distribution Coordinator



Follow established protocol to assure that all receiving’s and shipments are processed and completed accurately on a daily basis.   Ensure all researchers receive the correct items in a timely fashion.



Specific Duties/Responsibilities:


  • Handle all aspects of inventory and distribution.
  • Train new delivery staff and students. Set student assignments and monitors progress and deficiencies.
  • Open delivery areas at start of work day.
  • Unpack deliveries from Core Store suppliers.
  • Ensure deliveries are covered and completed accurately and timely..
  • Monitor the alarm system and respond to freezer alarms.
  • Deliver Core Store inventory products to individual research labs as needed.
  • Coordinate delivery routes by building and campus, and operate delivery vehicle to deliver inventory to Bayview and Homewood Campus.
  • Defrost freezers and maintain equipment.
  • Generates and organizes the quarterly inventory report.
  • Maintain the stability and integrity of inventory items.
  • Process all orders within the database to create daily invoices for delivery (100+ POs).
  • Responsible for weekly reporting and removal of chemical waste and drop off.
  • Responsible for inventory and space management for over 700 stocked items and hundreds of special order chemicals.
  • Establish and upgrade delivery protocols for all delivery routes and staff, and ensure adherence to establish protocols.
  • Communicate directly with Biotech companies to monitor outstanding orders.
  • Adapt to changes in protocol as inventory and distribution needs arise.
  • Perform miscellaneous related duties as assigned.



Minimum Qualifications:


  • High School Diploma / GED.
  • One (1) year of related customer service experience.



Preferred Qualifications:


  • Associate’s degree in a related discipline.



Special Knowledge, Skills, and Abilities:


  • Proficient in the use of the Sensaphone alarm system.
  • Must be able to multitask and have strong attention to detail.
  • Willing to adapt to change.
  • Outgoing, friendly, knowledgeable, and highly responsible.



Technical qualifications or specialized certifications:


  • HIPAA, DOT/IATA Dangerous Goods Shipping, Chemical Waste Management (obtained after employment).



Classified title: Inventory & Distribution Coordinator

Working title: Inventory & Distribution Coordinator

Role/Level/Range: ATO 40/E/03/OD

Starting Salary Range: $15.26– $21.00 (commensurate with experience)

Employee group: Full time

Employee Status: Non-Exempt

Schedule: Monday-Friday - 8:30am-5:00pm 40hrs/Wk

Location: Blalock - 600 N Wolfe St, Baltimore, MD – East Baltimore

Department name: 10002886-SOM Genetic Resources Core Facility GRCF

Personnel area (School): SOM – School of Medicine


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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School of Medicine - East Baltimore Campus