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Job Req ID:  54117

Sr. Medical Office Coordinator

General Summary/Purpose

The Sr. Medical Office Coordinator coordinates the day-to-day activities of a multi-faceted complex medical and surgical practice to ensure a smoothly functioning office and good patient relations. This position supports a high-volume orthopedic surgeon as well as supports two advanced practice providers, alongside one other medical office coordinator. Serves as resource in team environment. Addresses patient problems, third party issues and patient-related situations based on past experiences, and resolves issues independently. As appropriate, refers patients to other resources. Adapts to changes in technology and software to ensure efficient office practice. Provides administrative support for medical matters on behalf of physicians, as well as general academic/general administrative support.


Specific Duties & Responsibilities

  • Schedule patient visits, from simple to complex situations. 
  • Performs insurance verification.
  • May perform patient communications on behalf of physicians (variable situations).
  • May serve as physician’s liaison with internal contacts (with department and outside dept.) and external contacts (insurance company reps, other physician offices).
  • May perform some clinic-related administrative work for assigned physician(s).
  • May perform some general administrative work for assigned physician(s).
  • Resolves scheduling conflicts and maintains clinic patient flow.
  • Conducts patient interviews regarding clinic fees, billing problems, and insurance information.
  • Researches issues relating to billing or charge capture, discusses issues with appropriate staff and/or physicians, and takes necessary measures to resolve issues.
  • Resolves patient problems or refers patients to appropriate resources.
  • Intervenes, as necessary, on issues relating to patient complaints, health care providers' concerns, and operational issues, and takes measures to correct situation or ensures appropriate personnel are involved.
  • Prepares and maintains clinic statistics and reports using database or spreadsheet software. Develops reports to track referral patterns, data regarding physician availability, appointment waiting periods, and unkept appointments.
  • Monitors clinic compliance with quality assurance guidelines and makes arrangements for implementation.
  • Ensures that clinical equipment is maintained in adequate working order and schedules maintenance.
  • Performs miscellaneous related duties and special projects as assigned.


Minimum Qualifications (Required)

High School Diploma/GED.

  • Three (3) years progressively responsible medical office experience.
  • Medical terminology required.
  • Intermediate computer and proofreading skills required.
  • Experience in the Johns Hopkins system strongly preferred.


Additional education may be substituted for up to one year of experience. * JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *



Preferred Qualifications

Experience in a related medical office, hospital, call center or customer service environment.


Special Knowledge, Skills, and Abilities

Intermediate computer and proofreading skills.


Classified Title: Sr. Medical Office Coordinator 
Working Title: Sr. Medical Office Coordinator 
Role/Level/Range: ATO 40/E/02/OE 
Starting Hourly Pay Rate Range: $17.42 -$23.95 / Commensurate with Experience
Employee group: Full Time 
Schedule: Monday- Friday, 8 AM - 4:30 PM / 40 hrs per week 
Exempt Status: Non-Exempt  
Location: 25-MD:JH at Columbia Center 
Department name: 10003015-SOM Ortho Sports Medicine Division 
Personnel area: School of Medicine


The successful candidate(s) for this position will be subject to a pre-employment background check.


If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.


The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.


During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.


The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


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