Job Req ID:  110069

CO Patient Service Coordinator

We are seeking a CO Patient Service Coordinator who will offer friendly, courteous, and confidential assistance to every patient to ensure that the patient has a positive experience while at Johns Hopkins. Maintain accurate information on each patient to facilitate the patient encounter. Use automated systems to expedite patient scheduling, pre-registration, check-in, and check-out. Work with others in a team environment.

Schedule patients for laboratory tests, medical examinations, and consultations. Relay information to patients regarding preparation for laboratory tests and examinations. Coordinate visits either within the department or between several departments. Telephone and interview patients and/or family members to obtain accurate pre-registration information and to confirm appointments. Print and mail directions, maps, fee schedules, and department specific information to patients. Send medical questionnaire forms to patients to obtain missing information. Verify and enter pre-registration and insurance information into the computer system and prepare daily printed schedules for designated areas. Obtain and/or verify patient's demographic data by phone or in person. Confirm appointments by telephone and/or mail. Fill vacancies due to cancellations. Obtain pre-certifications as required by patients' health care insurers or managed care providers. Register patients for clinical appointments using computerized database. Assist patients or family members with completion of medical insurance forms. Inform patients of costs of care and guide them to appropriate resources for further information, guidance, or assistance. Arrange or assist in arranging patient transportation. Answer phones and provide routine information to callers. Collect time of service payments. Occasional coverage of other offsite JHH/JHU Gyn/Ob clinic locations remotely or by traveling to location.

Specific Duties & Responsibilities

Check-in Patients

  • All Patients will sign in.
  • Call the patient to the desk and greet them while you register.
  • Reconfirm the patient’s demographics. (Very importing for EPIC & Televox reminder calls)
  • Scan photo ID and insurance cards at each visit.
  • Scan referrals and attach to visit.
  • Check for Outpatient Agreement form (good for one year), if not available or active, have the patient review and sign.
  • If co-pay is due, collect at time of service. Any insurance card with specialty co-pay listed must be collected.
  • Print labels for provider.
  • Give patient medication list and any other forms that need to be updated for the visit.
  • Inform patient to wait to be called. Please inform patients of provider delays.

In Between Patients

  • Work EPIC pools. Check three times per day.
  • Work EPIC queues, need to be worked each day.
  • All messages to providers and patients sent via EPIC, not Outlook.
  • Scan forms to EPIC each day.
  • Check Outlook email each day.
  • Any additional duties your nurse manager deems necessary for clinic function.

Checking-out Patients

  • Every patient will be instructed to stop at front desk to check out.
  • If follow up appointment needed, assist patient in scheduling. (This is a second chance to confirm any information that may have been missed during check-in. It is also second chance to collect co-pays.
  • If needed, print outside orders for lab work, or radiology.
  • Ask patient if they would like to sign up for My Chart if they have not already done so.
  • Print After Visit Summary (AVS) and high light their next appointment for our clinic. Your do not have to print an appointment remind letter because it is on the AVS.
  • If needed, complete the visit in EPIC (EOD).
  • Be courteous and friendly and use a closing such as “Have a great day.”


  • Arrive each scheduled day, ready to work. Clinic is required to stay opened until 5 PM until access services is closed.
  • Absolutely no cell phone use at the front desk or in any patient areas. If it is an emergency please excuse your and go somewhere private.
  • Work areas should be kept tidy and clear of personal belongings. No eating at work stations. At the end of the business day, all patient information should be put away or out of sight.
  • There should be absolutely no profane or abusive language at the front desk or any clinic area. Your voice should be kept at a respectable level. Treat all co-workers with courtesy and respect.
  • You are required by Joint Commission to display your Johns Hopkins ID on your person at all times. It is part of your uniform. The uniform of the PSC’s will be scrub attire, closed toe shoes. No jeans, not tank tops, no extremely tight clothing, not see-through clothing, and no flip-flops.
  • There should be no slandering of the patients, staff, department, or institution. This will be deemed creating an unfavorable work environment.
  • Patients with an end of day (EOD) status of “No Show” need to have a “No Show” letter mailed to them.
  • At the end of the business day, be sure to close Emdeon if you have collected co-pays or balances and need be a deposit slip is correctly filled out in preparation for the deposit.
  • Use of a proper, professional etiquette when answering the telephone-Greeting must include, from where you are calling, and your name. For example: “Good morning. Thank you for calling Johns Hopkins Fertility Center. This is __________. How may I assist you?”
  • Occasional coverage of other offsite JHH/JHU Gyn/Ob clinic locations remotely or by traveling to location.

Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • One year work experience in a similar service-oriented industry required.
  • Two years related work experience preferred.
  • Knowledge of medical insurance coverage preferred.
  • Medical terminology, and basic computer skills preferred.
  • Certification in appropriate skill groups must be obtained during introductory period.
  • Meditech certification must be completed within 2 to 3 weeks of employment.



Classified Title: Patient Service Coordinator 
Job Posting Title (Working Title): CO Patient Service Coordinator   
Role/Level/Range: ATO 40/E/02/OD  
Starting Salary Range: Min $16.00 - Max $28.50 HRLY ($22.12/hr. budgeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday - Friday, 8:30 am - 5:00 pm 
Exempt Status: Non-Exempt 
Location: JH at Greenspring Station 
Department name: 10002859-SOM OB GYN Reproductive Endocrinology 
Personnel area: School of Medicine 



Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here:

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:

Accommodation Information
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The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

JH at Greenspring Station