Accounting Specialist

We are seeking Accounting Specialist who will be responsible for maintaining the accuracy and integrity of timely reconciliation for all incoming and outgoing revenue for CPA physicians billing departments. Duties include overseeing and analyzing incoming and outgoing revenue of $550 million annually, maintaining various spreadsheets to document and track the receipt and allocation of revenue and reconciling to the billing system and General Ledger postings. Internal and external transfers will be processed to accurately allocate revenue.

Specific Duties & Responsibilities

Procedural Knowledge

• Pull deposit activity from CPA lockbox account, credit card account, refund postings and internal transfers daily and prepare various reports for tracking and CPA Management review.
• Identify credit card disputes and charge backs, forward to department and provide posting instructions.
• Analyze credit card E-Statement payments bank file for any errors and resolve.
• Document all errors and corrections of deposit information for auditing purposes and future research.
• Import daily closed batch file, multiple bank files and refund General Ledger file into automated reconciliation system for bank to billing system reconciliation, verify totals and reconcile transactions daily and monthly.
• Export internal transfer file from bank to billing system reconciliation and import billing system internal transfer file, multiple bank files and revenue General Ledger file into automated reconciliation system for bank to General Ledger reconciliation, verify totals and reconcile transactions daily and monthly.
• Maintain detailed Excel spreadsheets that record deposits and transactions for internal communications to management.
• Gather information and prepare reconciliation balance sheets for CPA management, General Accounting and internal/external auditors review, semiannually.
• Document using Excel spreadsheets deposits and receipts for various JH entities.
• Reconcile and transfer funds received for various JH entities.
• Track misdirected payments posted to billing system and allocate net revenue appropriately between JHU, JHH, JHCP and LLC.
• Provide time of service and credit card training.
• Maintain and update training material.
• Provide guidance for resolving web based credit card processing issues.
• Act as liaison with Production Units, banks, various Controllers Office departments, i.e. Accounts Payable, Cash Accounting, General Accounting, Inter-entity Services, and Treasurer’s Office.
• Participate in developing and updating reconciliation posting procedures to assist with automated reconciliation process.

Technical Knowledge

• Comprehensive knowledge and compliance of HIPAA rules and regulations in the dissemination of patient Protected Health Information (PHI).
• Working knowledge of JHU/ PBS Billing Applications.
• Knowledge of automated banking processes.
• Ability to analyze data from financial software using advance math skills to find and resolve discrepancy.
• Utilize online resources to facilitate efficient claims processing.
• Notify departments of billing system posting errors provide guidance for handling corrective action; follow up on outstanding items until resolved.
• Notify Controllers Office of General Ledger posting errors, provide guidance for handling corrective action, and follow up on outstanding items until resolved.
• Notify various departments of incoming non lockbox deposits, request info from bank / payers for unidentified deposits and provide posting instructions.
• Notify bank or clinic of deposit errors and request credit/debit adjustments, follow up until memo received, forward to department and provide posting instructions.
• Work with training department to revise or create new training material for Time of Service.

Professional & Personal Development

• Participate in on-going educational activities such as in-services and seminars.
• Assist in the training of staff in Billing procedures and regulations.
• Keep current of industry changes by reading assigned material on work related topics.
• Complete three days of training annually.

Service Excellence:

• Must adhere to Service Excellence Standards.
• Customer Relations.
• Self-Management.
• Teamwork.
• Communications.
• Ownership/Accountability.
• Continuous Performance Improvement.

Minimum Skills & Abilities

• Able to operate basic office equipment, e.g. photo copier, fax machine, scanner, PC, telephone, etc.
• Knowledge IDX/Epic is required.
  

• Strong computer skills.
  

• Excellent problem-solving skills and ability to handle multiple task.
  

• Ability to apply mathematical skills to solve problems.
  

• Advanced Microsoft Word and Excel knowledge and experience.
  

• Ability to work independently and detail oriented.
  

• Strong organizational skills required.
  

• Capable of meeting deadlines and working well under pressure required.
  

• Experience working in SAP preferred.
  

• Experience working in an automated reconciliation system required.
  

• Accounting background preferred.
  

• Must have strong interpersonal skills to build working relationships with banking institution.

Physical Requirements 

• Able to sit in a normal seated position for extended periods of time.
• Able to reach by extending hand(s) or arm(s) in any direction.
• Finger dexterity required, able to manipulate objects with fingers rather than entire hand(s) or arm(s), e.g., use of computer keyboard.
• Able to communicate using the spoken and written word.
• Able to see within normal parameters and to hear within normal range.
• Able to move about.
• Able to lift minimum weight, 10 lbs.

• High School Diploma or graduation equivalent.
• Two years related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Classified Title: Accounting Specialist 
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $18.20 $33.90 HRLY ($51,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F 8:30am-5pm 
Exempt Status: Non-Exempt 
Location: Hybrid/JH at Middle River 
Department name: ​​​​​​​SOM Admin CPA Reconciliation  
Personnel area: School of Medicine