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Requisition ID:  116064

Accounting Specialist

We are seeking Accounting Specialist who will be responsible for maintaining the accuracy and integrity of timely reconciliation for all incoming and outgoing revenue for CPA physicians billing departments. Duties include overseeing and analyzing incoming and outgoing revenue of $550 million annually, maintaining various spreadsheets to document and track the receipt and allocation of revenue and reconciling to the billing system and General Ledger postings. Internal and external transfers will be processed to accurately allocate revenue.


Specific Duties & Responsibilities


Procedural Knowledge

  • Pull deposit activity from CPA lockbox account, credit card account, refund postings and internal transfers daily and prepare various reports for tracking and CPA Management review.
  • Identify credit card disputes and charge backs, forward to department and provide posting instructions.
  • Analyze credit card E-Statement payments bank file for any errors and resolve.
  • Document all errors and corrections of deposit information for auditing purposes and future research.
  • Import daily closed batch file, multiple bank files and refund General Ledger file into automated reconciliation system for bank to billing system reconciliation, verify totals and reconcile transactions daily and monthly.
  • Export internal transfer file from bank to billing system reconciliation and import billing system internal transfer file, multiple bank files and revenue General Ledger file into automated reconciliation system for bank to General Ledger reconciliation, verify totals and reconcile transactions daily and monthly.
  • Maintain detailed Excel spreadsheets that record deposits and transactions for internal communications to management.
  • Gather information and prepare reconciliation balance sheets for CPA management, General Accounting and internal/external auditors review, semiannually.
  • Document using Excel spreadsheets deposits and receipts for various JH entities.
  • Reconcile and transfer funds received for various JH entities.
  • Track misdirected payments posted to billing system and allocate net revenue appropriately between JHU, JHH, JHCP and LLC.
  • Provide time of service and credit card training.
  • Maintain and update training material.
  • Provide guidance for resolving web based credit card processing issues.
  • Act as liaison with Production Units, banks, various Controllers Office departments, i.e. Accounts Payable, Cash Accounting, General Accounting, Inter-entity Services, and Treasurer’s Office.
  • Participate in developing and updating reconciliation posting procedures to assist with automated reconciliation process.


Technical Knowledge

  • Comprehensive knowledge and compliance of HIPAA rules and regulations in the dissemination of patient Protected Health Information (PHI).
  • Working knowledge of JHU/ PBS Billing Applications.
  • Knowledge of automated banking processes.
  • Ability to analyze data from financial software using advance math skills to find and resolve discrepancy.
  • Utilize online resources to facilitate efficient claims processing.
  • Notify departments of billing system posting errors provide guidance for handling corrective action; follow up on outstanding items until resolved.
  • Notify Controllers Office of General Ledger posting errors, provide guidance for handling corrective action, and follow up on outstanding items until resolved.
  • Notify various departments of incoming non lockbox deposits, request info from bank / payers for unidentified deposits and provide posting instructions.
  • Notify bank or clinic of deposit errors and request credit/debit adjustments, follow up until memo received, forward to department and provide posting instructions.
  • Work with training department to revise or create new training material for Time of Service.


Professional & Personal Development

  • Participate in on-going educational activities such as in-services and seminars.
  • Assist in the training of staff in Billing procedures and regulations.
  • Keep current of industry changes by reading assigned material on work related topics.
  • Complete three days of training annually.


Service Excellence:

  • Must adhere to Service Excellence Standards.
  • Customer Relations.
  • Self-Management.
  • Teamwork.
  • Communications.
  • Ownership/Accountability.
  • Continuous Performance Improvement.


Special Knowledge, Skills & Abilities

  • Able to operate basic office equipment, e.g. photo copier, fax machine, scanner, PC, telephone, etc.
  • Knowledge IDX/Epic is required.
  • Strong computer skills.
  • Excellent problem-solving skills and ability to handle multiple tasks.
  • Ability to apply mathematical skills to solve problems.
  • Advanced Microsoft Word and Excel knowledge and experience.
  • Ability to work independently and detail oriented.
  • Strong organizational skills required.
  • Capable of meeting deadlines and working well under pressure required.
  • Experience working in SAP preferred.
  • Experience working in an automated reconciliation system required.
  • Accounting background preferred.
  • Must have strong interpersonal skills to build working relationships with banking institution.


Physical Requirements 

  • Able to reach by extending hand(s) or arm(s) in any direction.
  • Finger dexterity required, able to manipulate objects with fingers rather than entire hand(s) or arm(s), e.g., use of computer keyboard.
  • Able to lift minimum weight, 10 lbs.



Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • 2 years related experience.
  • Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Bachelor’s degree with emphasis in accounting, finance or business administration.
  • Five years’ experience in specialty or medical payment posting and refund processing.

 

 

Classified Title: Accounting Specialist 
Role/Level/Range: ATO 40/E/02/OE  
Starting Salary Range: $18.20 $33.90 HRLY ($51,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F 8:30am-5pm 
Exempt Status: Non-Exempt 
Location: Hybrid/JH at Middle River 
Department name: ​​​​​​​SOM Admin CPA Reconciliation  
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 1-2 days a week

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