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Job Req ID:  113853

Sr. Grants & Contracts Analyst

The Department of Medicine Chairman’s Office is seeking a Sr. Grants & Contracts Analyst to oversee pre-award activity for multiple Divisions within the Department, as well as serves as a resource for post-award issues that arise within the Department. This position will provide dedicated professional level sponsored funds management with specific responsibility for pre-award and post award functions that include, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants & contracts that range from simple to complex.


This position will primarily coordinate pre-award activities related to sponsored project submissions for the Division/Department but will have limited involvement with post-award activities as needs arise within the Divisions. This position will act as the final point of contact with departmental faculty and/or divisional staff toward the planning and development of grant submission packages to various federal offices, private agencies/foundations, and commercial agencies. These responsibilities include providing instruction on protocol, regulations and guidelines pertinent to the agency and/or University.


Specific Duties & Responsibilities

  • May be delegated as a JHU signature authority for Federal streamlined non-competing applications (RPPR).


Pre-Award (90%)

  • Responsible for reviewing and approving all sponsored project proposals forwarded to the Departmental Sponsored Projects Office. Review is based upon accuracy, content, and adherence to institutional, government, and other sponsor guidelines. Review budget justification.
  • Responsible for reviewing and approving all sponsored project proposals forwarded to the Departmental Sponsored Projects Office. Review is based upon accuracy, content, and adherence to institutional, government, and other sponsor guidelines.
  • Review budget justification for appropriateness and completeness of content. Will compare budget detail to budget justification for consistency.
  • Verify compliance with sponsoring organizations’ guidelines, as well as with relevant University policies and procedures.
  • Assist Divisional Staff and/or Principal Investigators in completion of required information.
  • Works with investigators and budgetary staff to improve awkward phrasing or presentation.
  • Confirm that anticipated promotions and other increases are calculated into the cost of the project.
  • Assures IRB protocol numbers and approval dates are valid and appropriate human subject compliance training has been completed by key personnel. Assures animal protocol numbers are valid.
  • Assist in the coordination of large multi-center proposals, reviewing and approving all sponsored budgets, budget justifications, and other required administrative data.
  • Responsible for tracking proposals and other documentation through signature/approval processes.
  • Assist in pre-award coverage for Department of Medicine divisions.


Post-Award (10%)

  • Assist with contract and grant closeouts such as following up with progress reports, invention reports, financial status reports, and specific documents related to training grants i.e., statement of appointments, payback agreements, and terminations.
  • Advises the Departmental Chairman and relevant department personnel on changes in sponsored research policies.
  • Maintain departmental grants database system for tracking active and pending awards by fiscal year, department, division, and/or individual investigator.
  • Facilitate and/or produce specialized sponsored projects reports utilizing institutional or departmental systems (i.e. Resource Database) for various faculty, Directors, Administrator, and Chairman.
  • Assist with submissions of the following agreements: data use, material transfer, non-disclosure, confidentiality & clinical research.
  • Assist with budget distributions, sub-award setup, GR/IR issues, and IRB fees.
  • Assist in post-award coverage for Department of Medicine divisions.


Financial

  • Assist with the analysis of programs, including productivity and fiscal performance, the product of which is incorporated into short and long range financial, operational and strategic planning.
  • Serve as one of the Department’s finance and administrative staff who act as a liaison with university and hospital areas such as the School of Medicine’s Business Office, Research Administration, Research Accounting, Dean’s Office, Human Resources, JHU Controller’s Office, Tax Office, and JHH Finance Office.


Contacts

  • Internal: Department of Medicine Administration, Dean’s Office, Research Administration, Business Office, Research Accounting, Equipment and Space Accounting, General Accounting, Payroll, Accounts Payable, Purchasing, Information Systems, Homewood Micro computing Center. Various other departments and divisions in the School of Medicine and JHH.
  • External: Affiliated hospitals, private and government agencies granting research funds (e.g., NIH, Foundations, and Private Drug Companies) and various vendors and service providers (e.g., supply companies, professional medical organizations and societies, contractors).


Knowledge, Skills & Abilities

  • Knowledge of Sponsored Research and Grants Administration.
  • Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of Johns Hopkins University accounting system and related fiscal offices preferred.
  • Partner with, and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning & development of application submissions to various federal offices, private agencies/foundations and commercial companies.
  • Work directly with the application’s Principal Investigator, Co-Investigator and administrative staff to ensure effective, accurate & timely proposal development.
  • Ensure that all the proper information/documentation is uploaded into the designated application portal.
  • Ensure compliance in all other areas related to grant & contract management, including sponsored organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
  • Manage all grant submissions to ensure timeliness and accuracy.
  • Provide instruction, preparation assistance and support related to grant application procedures.
  • Serve as a liaison between research units, central offices & funding agencies.
  • Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, DOD, AHRQ, CDC.
  • Ability to make independent judgements and to act on decisions.
  • Ability to work for long periods of time without direction; ability to prioritize own work and work of staff, as needed.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Very strong organizational skills, analytical and problem-solving abilities, and attention to detail.
  • Demonstrated ability to coordinate projects independently and work constructively as part of a team.
  • Ability to maintain confidentiality.
  • Strong interpersonal and communication skills, both oral and written. Ability to effectively interact with all levels of University and Hospital employees as well as outside contacts.
  • Proficient in use of Coeus, SAP, Microsoft Excel, Word, PowerPoint, and the internet.
  • Ability to prioritize own work.


Minimum Qualifications
  • Bachelor's Degree.
  • Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
  • Successful completion of the Research Administration Training Program (18-24 months) is equivalent to three years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

 

 

Classified Title: Sr. Grants & Contracts Analyst 
Role/Level/Range: ATP/04/PD  
Starting Salary Range: $62,300 - $109,000 Annually ($90,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: 37.5hrs/wk 
Exempt Status: Exempt 
Location: Remote 
Department name: SOM DOM General Admin Chairmans Offf 
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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