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Requisition ID:  117212

Sr. HR Coordinator

The Johns Hopkins All Children’s Hospital, Office of the Vice Dean, is seeking a Sr. HR Coordinator who will be responsible for HR support that goes beyond routine and will serve as the primary point of contact for department/divisional personnel/payroll activities. This position will partner with departmental and central HR leaders to interpret HR policy and procedures and work with senior management to establish departmental/divisional practice within JHU guidelines. The department currently includes over one hundred employees including staff, students, postdocs and faculty at St. Petersburg, Florida campus as well as a team in East Baltimore. This hybrid position will be located in the Florida office.


Specific Duties & Responsibilities

  • Develop and review job descriptions with supervisor/manager/faculty and suggest changes based on understanding of area and need. Submit position requests through the required divisional review and approval workflow.
  • Upon financial approval, submit requisition to JHU Jobs and ensure accurate posting.
  • May do preliminary candidate interviews and collaborate with Talent Acquisition and Compensation staff to facilitate the hiring process.
  • Support pre-boarding and orientation activities for all new hires, faculty and post docs.
  • Participate in creating/developing department/divisional orientations. May deliver training.
  • Facilitate general human resources questions for the department and escalate concerns or more complex inquiries for central support and resolution.
  • Provide guidance and make recommendations on appropriate starting salaries and promotional salaries for faculty and staff to ensure equity, in collaboration with the HR-Compensation team.
  • Completes time sensitive transactional and operational activities, data entry and payroll submission. Support departmental review and approval process related to time off, E210 management, overtime payments, timely terminations and transaction processing and other payroll and leave related logistics.
  • Ensure payroll system and new hire data accuracy. Runs monthly transaction, payroll, and staff reports to review for accuracy, provide reports to leaders and assist with budget data.
  • Assist and advise employees on tax information, sick time, vacation time, holidays, leave of absence, family medical leave, payroll, tuition reimbursement, flexible fringe benefits, deductions, etc.
  • Responsible for coordinating initial departmental efforts related to staff that require Family Medical Leave (FMLA) and Short-Term Disability (STD Parental leave and Birth Recovery Leave. Will work with divisional administration, supervisors, and SOM and JHHS HR representatives on submission of paperwork related to this area.
  • Work with departmental HR, administrative and finance leaders to coordinate the annual performance review process. Use guidelines to determine annual increases and communicate changes to staff.
  • Triage employee relations concerns or HR cases. Support departmental leaders with general employee relations needs, including gathering information to support investigations, performance improvement challenges and all related employee management efforts. Responsible employee reporting; and related investigative resources.
  • Coordinate visa process for international faculty, fellows, and staff. Resolve visa and credentialing issues.
  • Provide general HR guidance to managers and staff within the department or designated area of responsibility.
  • Perform other related duties as requested.


Additional Knowledge, Skills and Abilities

  • Strong computer skills to include proficiency in: Microsoft Suite (Word, Outlook, Excel, PowerPoint, Access), Adobe professional, SAP, and routine internet usage.


Physical Requirements 

  • Sitting in a normal seated position for extended periods.
  • Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
  • Occasionally lifting, carrying objects weighing 10lbs. or less.
  • Occasionally pushing and pulling objects weighing 30lbs. or less.


Minimum Qualifications
  • Bachelor's Degree in Human Resources, Business Administration, or other related field.
  • Three years related experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Strong knowledge of HR regulations and JHU personnel policies.
  • Knowledge of SAP a plus.

 

 

Classified Title: Sr. HR Coordinator 
Role/Level/Range: ATP/03/PB  
Starting Salary Range: $46,200 - $80,800 Annually (Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Mon-Fri, 8.30am-5.00pm 
FLSA Status: Exempt 
Location: Hybrid/Florida 
Department name: ​​​​​​​All Childrens  
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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