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Job Req ID:  22316

Administrative Coordinator

 

Provide administrative and research support to professor in the Berman Institute of Bioethics and Nitze School of Advanced International Studies.  Work assignments cover a range of activities including program support, meeting logistics and preparation, assisting with grant proposals, research, and general administrative support. 

 

NOTE: Position is located in Washington, D.C.

 

Responsibilities:

  • Serve as the administrative point of contact for a professor along with the program she oversees, the Global Food Ethics and Policy Program (GFEPP).  Manage calendar for her and GFEPP, prioritizing multiple requests, and ensuring conflict-free meetings and appointments. Effectively communicate with academic and administrative leaders, faculty, students, other staff, and external contacts on behalf of the professor and the GFEPP.  Efficiently manage the professor’s time and travel. Manage communication regarding the GFEPP and the professor. 
  • Coordinate reimbursement materials for submission to finance department.
  • Manage the Washington DC Berman office where the GFEPP will be hosted, including staffing front desk; handling inventories; ordering/restocking office supplies;  liaising with building management; scheduling conference room/offices; working with IT for on-site issues; and other duties as required.  Provide limited on-site assistance for routine meetings and special events at the DC office including A/V set-up, room configuration, acceptance of deliveries, and catering set-up and clean-up.
  • Organize travel arrangements, catering, venue reservations, contracts, conference lines, A/V support, and other aspects as needed for the professor and GFEPP.  Prepare agendas and meeting materials for distribution.  Attend meetings and record minutes. Compile decisions and action plans discussed in meetings and ensure the appropriate follow-up is conducted.
  • Draft and edit manuscripts, ad-hoc reports, and correspondence ensuring they adhere to the stated preferred writing style.
  • Manage assigned projects through to completion.  Provide support for academic and policy-oriented inquiries. 
  • Assist in preparation of grant applications/renewals in conjunction with the professor and the GFEPP. 
  • Produce reports utilizing Word, Excel, Power Point, Access, and other software.  Proofread and edit confidential and sensitive information, and prepare official documents for signature.  Analyze existing systems for improvement, design and maintain administrative filing systems to include: filing, retrieval, storage, coding, updating, and destructions. 
  • Perform other duties as assigned.

 
Qualifications:

  • High School Diploma/GED.
  • Three years related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

 
Preferred Qualifications:

  • Bachelor’s degree or Master’s degree in public policy, public health or a food-related discipline.
  • Three years of progressive administrative responsibility is strongly preferred. 
  • Some knowledge in food policy, food security and nutrition.

 
Knowledge, Skills, and Abilities:

  • Possess excellent computer literacy, word processing, and spreadsheet skills with Microsoft Office (Word, Excel, Power Point, Outlook), Adobe Acrobat, RefWorks, library and online research to include online journal databases, with the ability to quickly learn new software is required.
  • A demonstrated attention to detail is vital as the incumbent will be required to work with a high degree of accuracy to independently complete tasks, resolve administrative issues, edit written submissions, prioritize and manage various projects with concurrent deadlines, and respond to changing priorities within a dynamic, fast-paced environment.
  • Highly motivated self-starter with excellent organizational skills.  Able to utilize discretion and diplomacy when working with sensitive and privileged subject matter, maintain confidentiality, and exercise good judgement. 
  • Adept in effectively communicating through excellent oral and written skills to a wide range of constituents internally and externally.
  • Ability to work efficiently as a collaborative team member with Berman Institute faculty, staff, leadership, and external contacts.  Work to carry out the missions of the Berman Institute of Bioethics and the Nitze School of Advanced International Studies.

 

Classified Title: Administrative Coordinator 
Role/Level/Range: ATO 37.5/02/OE 
Starting Salary Range: $17.42 - $23.95 per hour
Employee group: Full Time 
Schedule: M-F, 8:30 - 5:00 
Exempt Status: Non-Exempt  
Location: 01-DC:District of Columbia 
Department name: 10000153-Bioethics Institute 
Personnel area: Academic and Business Centers

 

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

 

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

 

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

 

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled. 

 

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

 

JHU-Washington, DC