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Job Req ID:  60079

Administrative Coordinator

Johns Hopkins University

Job Description


Classified title:                                              Administrative Coordinator                      

Role/Level/Range:                                         ATO-2-OE

Starting Salary Range:                                 Commensurate with experience

Employee group:                                           Full time

Employee subgroup (FLSA Status):           Non-Exempt

Position Type:                                               New

Schedule (hours/days):                                 8:30 am to 5:00 pm

Personnel area (School):                              Academic and Business Centers

Org unit name and #:                                   Facilities Management - 60000072

Department name:                                        Jhpiego

Reports to (Job title):                                   Reports to (Job title):                                   Facilities Manager



General summary/purpose:


Administrative Coordinator needed to provide front desk support and administrative support to the Momentum Director and DC office staff.


MOMENTUM Country and Global Leadership is a five-year global project funded by the U.S. Agency for International Development (USAID) that focuses on capacity-building of country partners to improve outcomes for maternal, newborn, and child health; voluntary family planning; and reproductive health (MNCH/FP/RH).


Specific duties & responsibilities:


  • Schedule, coordinate, and support meetings for Momentum staff in the Washington, DC office as well as support Momentum staff at staff events, conferences and technical meetings
  • Schedule, coordinate, and support meetings for Momentum Director
  • Greet and direct visitors, answer and manage multi-line phone system, order and maintain supply inventory and distribute mail
  •  Liaise with Jhpiego headquarters and program coordinators on wide range of issues
  • Work with outside vendors to arrange plant service, coffee service, building maintenance, etc., and to pay the invoices of said vendors upon receipt
  • Manage all internal meetings for Momentum including venue and catering arrangements
  • Support team members for all travel expenses and authorizations
  • Serve as the focal point for all travel concurrence and notification aspects within Momentum
  • Take meeting notes and transcribe and distribute notes as needed
  • Manage all office space, logistical and administrative aspects for the Momentum office
  • Ensure materials are handled in a business sensitive and confidential manner
  • Support specific program coordination support to teams to handle all meeting arrangements, blog posts and communication
  • Works closely with SPO to ensure office needs are met in an efficient and timely manner



Minimum qualifications (mandatory):


  • BA with 2+ years high volume, professional administrative experience
  • Energetic and positive attitude with strong interpersonal skills
  • Ability to work independently as well as part of a team in a high volume environment
  • Highly organized with attention to detail and ability to prioritize multiple responsibilities
  • Excellent verbal and written communication skills
  • Excellent customer services skills
  • Internet research skills
  • Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups in a developing country environment
  • Proficiency in MS Office