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Job Req ID:  17536

Sr. Development Coordinator

ABOUT AICGS

The American Institute for Contemporary German Studies (AICGS) in Washington, DC, is the only think tank focused exclusively on the most pressing issues at stake for Germany and the United States. Affiliated with Johns Hopkins University (JHU), the Institute possesses in-depth policy and academic expertise and an extensive network on both sides of the Atlantic. AICGS collaborates with policymakers, corporate leaders, and scholars to deliver in-depth, actionable analysis and fresh ideas that help anticipate trends, manage risk, and shape policy choices.

 

Job Duties and Responsibilities:

 

FINANCES:

  • Train staff in using SAP to complete reimbursement requests.
  • Process and submit Amex statement for approval.
  • Make deposits to various bank accounts.
  • Enter invoices, transfers, and deposits into Quickbooks and SAP.
  • Monitor level of funds in checkbook vs. JHU general ledgers to maintain “flush” balance with JHU.
  • Input Accounts Payable/Receivable data into AICGS software to provide an up-to-date and complete picture of where the Institute stands. 
  • Prepare reimbursements for visiting fellows.
  • Reconcile monthly JHU statements:
    • Enter deposits to JHU Summary Statement Balance workbook.
    • Pay bills in QB and run journal entries and balance transactions to JHU statements.
    • Enter monthly transaction amounts to JHU Summary Statement Balance workbook.
    • Reconcile JHU Summary Statement Balance workbook and verify JHU statements and this workbook balance each month using downloaded balances from JHU.
    • Maintain JHU Summary Statement Balance workbook, adding new worksheet tabs each quarter and making sure they balance with QB.
  • Provide accounting for all grants/projects per grant specifications, and as requested by Institute staff.
  • Enter gifts to database, Gifts Received. 
  • Reconcile QB and Neon donations. 
  • Liaise with JHU Accounts Payable and other JHU finance personnel to resolve problems or errors. 
  • Attend classes at JHU in order to work effectively on JHU SAP system, and understand current JHU financial policy. 
  • Maintain records to conform to GAAP procedures. 
  • Write budgets for proposals, as needed. 
  • Compile grant accountings. 
  • Ensure projects are on-budget and funds are available for events.

 

DEVELOPMENT:

  • Take the lead in coordinating logistical details of annual Global Leadership Award Dinner (GLAD) to include coordinating design for event and marketing materials: 
    • Coordinating publicity efforts on behalf of GLAD. 
    • Assisting with cash flow projections, creating GLAD website, determining procedures for disseminating invitations; update website as prospects are won. 
    • Email supporters about logos and ads; assist with on-site event coordination, to include selecting menus, décor, entertainment, music, design. 
    • Oversee general correspondence, filing, records and data entry.
    • Conduct event follow-up.
  • Assist with all aspects of fundraising for AICGS.
  • Assist in coordinating other AICGS fundraising events and/or programs.
  • Prepare invoices for donors as requested; oversee general correspondence, filing, records, and data entry.
  • Assume primary responsibility for keeping Development section of AICGS website up to date.
  • Edit campaign emails; set up email campaign in data base; send email blasts.
  • Enter and maintain prospect information related to development campaigns into Neon, and become familiar with generating prospect reports.
  • Conduct research on potential individual donors and corporations.
  • Assist with developing strategies to cultivate donor relationships and seek innovative ways to keep donors engaged.
  • Conduct research on potential corporate, foundation, or individual donors. 

 

INTERNSHIP PROGRAM:

  • Assist in coordinating AICGS Internship Program and select Development interns. 
  • Supervise Development interns and coordinate their schedule and tasks.
  • Provide orientation, training, and support for new interns.

 

SOCIAL MEDIA:

  • Assist Communications Officer in developing a social media strategy for the Giving Tuesday campaign and any other Development Campaign.

 

Minimum Qualifications:

  • High School Diploma/GED.
  • Five years related administrative experience required, with one year experience in a Development office preferred.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

 

JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
 

Classified Title: Sr. Development Coordinator 
Working Title: Sr. Development Coordinator 
Role/Level/Range: ATO 37.5/03/OF 
Starting Salary Range: $19.82 - $27.27 per hour
Employee group: Full Time 
Schedule: M-F 9-5 
Exempt Status: Non-Exempt  
Location: 01-DC:District of Columbia 
Department name: 10000148-Amer Inst for Cntmpry German Stds 
Personnel area: Academic and Business Centers

 

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

 

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

 

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

 

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled. 

 

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Important legal information
http://hrnt.jhu.edu/legal.cfm

 

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