Create Alert
Apply now »
Requisition ID:  117900

Sr. HR Coordinator (Student Employment)

The School of Advanced International Studies (SAIS) is seeking a Sr. HR Coordinator (Student Employment) to provide support for its student employment program. This position is responsible for HR issues that go beyond routine and will serve as the primary point of contact for department/divisional personnel/payroll issues related to student employment. The position will partner with departmental and central student employment leaders and SAIS Student Affairs to interpret policy and procedures, and work with senior management to establish departmental/divisional practice within JHU guidelines on student employment.


Specific Duties & Responsibilities

  • Develop and review student job descriptions with supervisor/manager/faculty and suggest changes based on understanding of area and need. Submit position requests through the required divisional review and approval workflow.
  • Upon financial approval, submit requisition to online student employment job posting system (SMILE) and ensure accurate posting.
  • May conduct preliminary candidate interviews and collaborate with Hiring Managers to facilitate the hiring process.
  • Participate in creating/developing department/divisional student employment orientations. May deliver training.
  • Oversee the general onboarding process for student employees and work to ensure payroll system and new hire data accuracy.
  • Facilitate general human resources questions for the department and escalate concerns or more complex inquiries for central support and resolution.
  • Provide guidance and make recommendations on appropriate starting salaries and promotional salaries for students to ensures equity, in collaboration with the HR-Compensation team.
  • Support departmental review and approval process related to time off, payments, timely terminations and transaction processing and other payroll and leave related logistics for students and postdocs.
  • Support departmental leaders with general employee relations needs, including gathering information to support investigations, performance challenges and all related student employee management efforts.
  • Provide general HR guidance to managers and staff within the department or designated area of responsibility.
  • Perform other related duties as requested.


Student Employee Program Management

  • Oversees the onboarding of SAIS student employees and processes all student new hire paperwork. Develops and presents student employment orientation sessions including an overview of general learning goals and objectives related to student employment, conducts training sessions for supervisors particularly on time and attendance for students and managing student employees.
  • Works with OIS and HR Compliance to monitor status of work authorizations for international student employees and coordinates any SAIS requirements for Optional Practical Training (OPT) or Curricular Practical Training reports.
  • Tracks student employment records and maintains accuracy. Processes annual PhD student stipend payments and issues PhD students in the bargaining unit supplemental employment letters as needed for additional jobs.
  • Monitors PhD student work hours to ensure compliance with the bargaining agreement.
  • Coordinates with hiring managers and unit administrators on employment terminations for students as needed and performs full termination of student positions at the end of the academic year. Coordinates with hiring managers in early Spring to establish the need to retain student employees during the summer months.
  • In conjunction with Financial Aid, maintains accuracy in monitoring monthly earnings of students in the Federal Work Study (FWS) program and notifies supervisors of eligible hours available.
  • Manage the online student employment job posting system (SMILE) and assist supervisors with the job posting process; review and develop student employment position descriptions as well as job responsibilities, ensuring quality work experiences for students, which complement and enhance students' academic and/or professional goals. Ensure position postings meet federal and local employment law requirements. Assist HR Manager with developing student compensation guidelines to ensure equitable pay practices for student jobs.
  • Develops and updates student employment manuals, orientation packets, student and supervisor handbooks; monitors program compliance on the applicable local, state and federal laws, policies, procedures and regulations and Hopkins Student Employment policies.
  • Coordinate student employment recruitment events
  • Assist with the coordination of community work study programs
  • Coordinate student employee recognition program and events
  • Create advertising materials and update the SAIS Student employment webpage as needed.


Minimum Qualifications
  • Bachelor's Degree in Human Resources, Business Administration, or other related field.
  • Three years related experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Strong knowledge of HR regulations and best practices in student employment.
  • Strong computer skills to include proficiency in: Microsoft Suite (Word, Outlook, Excel, PowerPoint, Access), Adobe professional, SAP, and routine internet usage.
  • Knowledge of SAP a plus.

 

 

Classified Title: Sr. HR Coordinator 
Job Posting Title (Working Title): Sr. HR Coordinator (Student Employment)   
Role/Level/Range: ATP/03/PB  
Starting Salary Range: $46,200 - $80,800 Annually (Commensurate w/exp.) 
Employee group: Limited 
Schedule: Monday-Friday,8:00am-5:00pm 
FLSA Status: Exempt 
Location: Hybrid/District of Columbia 
Department name: ​​​​​​​Human Resources  
Personnel area: SAIS 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

Apply now »