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Job Req ID:  3675

CO Administrative Coordinator

Job Title: CO Administrative Coordinator

Classified Title:  Administrative Coordinator

Role/Level/Range: ATP/2/OE

Starting Salary Range: 16.91-23.25

Employee group: Full-Time

Employee subgroup: Non-Exempt

Schedule (hours/days): 40 hours per week; Monday-Friday

Location:  White Marsh

 

 

General Summary:

Provide administrative support and perform general office management duties necessary for the efficient operation of an office or program.  Responsibilities require significant collaboration and coordination with others.  Maintain strict confidentiality of staff and patient information.

 

Principal Duties and Responsibilities:

 

Procedural Knowledge:

Provides administrative support to the Directors A/R Operations which includes calendar management, project support, and note taking.

Performs general office duties necessary for the efficient operation including assisting with conference room reservation requests and other calendar work.  Requires significant collaboration with others. 

Initiates office services such as ordering supplies, copier repairs, telephone changes, and maintenance requests. 

Coordinates the collection, preparation and distribution of financial and operations reports.

Locates and compiles information; formats reports, graphs, tables, records and other sources of information.

Utilizes department specific support databases, i.e. Sharepoint, as well as applicable enterprise-wide applications.

Operates computer to access email, electronic calendars, and other basic office support systems.

Uses various software applications to assemble, manipulate and/or format data and/or reports.

Knowledgeable of the informal and formal department goals, standards, policies and procedures which may include some familiarity of other departments within the school/division.

Requires sensitivity to the interrelationship of both people and functions within the department.
Interprets and communicates operating policies.

Assists with special events planning.

 

Technical Knowledge:

Intermediate use of MSOffice, including Outlook, Word, Excel, PowerPoint and Visio.

AV Equipment

SAP

 

Professional & Personal Development:

Participates in on-going educational activities.

Keeps current of industry changes by reading assigned material on work related topics.

Completes three days of training annually.

 

Service Excellence:

Adheres to Service Excellence Standards:

Customer Relations

Self-Management

Teamwork

Communications

Ownership/Accountability

Continuous Performance Improvement

 

REQUIREMENTS:

 

Education:

HS/GED required.

 

Experience:

Three years related experience required.

Additional education beyond minimum experience qualifications may substitute for required experience to the extent permitted by the JHU equivalency formula.

 

Minimum Skills & Abilities:

Able to operate basic office equipment, e.g. computer, photo copier, scanner, telephone, fax machine

 

Physical requirements for the job:

Able to sit in a normal seated position for extended periods of time.

Able to reach by extending hand(s) or arm(s) in any direction.

Finger dexterity required, able to manipulate objects with fingers rather than entire hand(s) or arm(s), e.g., use of computer keyboard.

Able to communicate using the spoken and written word.

Able to see within normal parameters and to hear within normal range.

Able to move about.

Able to lift minimum weight, 10 lbs.

 

 

JH at White Marsh

Job Postings are updated daily and remain online until filled.
The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply, depending on at which campus you will work. Your recruiter will advise accordingly.

  • During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

  • The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
EEO is the Law. Learn more: https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information: http://hrnt.jhu.edu/legal.cfm


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