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Job Req ID:  3675

CO Administrative Coordinator

Job Title: CO Administrative Coordinator

Classified Title:  Administrative Coordinator

Role/Level/Range: ATP/2/OE

Starting Salary Range: 16.91-23.25

Employee group: Full-Time

Employee subgroup: Non-Exempt

Schedule (hours/days): 40 hours per week; Monday-Friday

Location:  White Marsh



General Summary:

Provide administrative support and perform general office management duties necessary for the efficient operation of an office or program.  Responsibilities require significant collaboration and coordination with others.  Maintain strict confidentiality of staff and patient information.


Principal Duties and Responsibilities:


Procedural Knowledge:

Provides administrative support to the Directors A/R Operations which includes calendar management, project support, and note taking.

Performs general office duties necessary for the efficient operation including assisting with conference room reservation requests and other calendar work.  Requires significant collaboration with others. 

Initiates office services such as ordering supplies, copier repairs, telephone changes, and maintenance requests. 

Coordinates the collection, preparation and distribution of financial and operations reports.

Locates and compiles information; formats reports, graphs, tables, records and other sources of information.

Utilizes department specific support databases, i.e. Sharepoint, as well as applicable enterprise-wide applications.

Operates computer to access email, electronic calendars, and other basic office support systems.

Uses various software applications to assemble, manipulate and/or format data and/or reports.

Knowledgeable of the informal and formal department goals, standards, policies and procedures which may include some familiarity of other departments within the school/division.

Requires sensitivity to the interrelationship of both people and functions within the department.
Interprets and communicates operating policies.

Assists with special events planning.


Technical Knowledge:

Intermediate use of MSOffice, including Outlook, Word, Excel, PowerPoint and Visio.

AV Equipment



Professional & Personal Development:

Participates in on-going educational activities.

Keeps current of industry changes by reading assigned material on work related topics.

Completes three days of training annually.


Service Excellence:

Adheres to Service Excellence Standards:

Customer Relations





Continuous Performance Improvement





HS/GED required.



Three years related experience required.

Additional education beyond minimum experience qualifications may substitute for required experience to the extent permitted by the JHU equivalency formula.


Minimum Skills & Abilities:

Able to operate basic office equipment, e.g. computer, photo copier, scanner, telephone, fax machine


Physical requirements for the job:

Able to sit in a normal seated position for extended periods of time.

Able to reach by extending hand(s) or arm(s) in any direction.

Finger dexterity required, able to manipulate objects with fingers rather than entire hand(s) or arm(s), e.g., use of computer keyboard.

Able to communicate using the spoken and written word.

Able to see within normal parameters and to hear within normal range.

Able to move about.

Able to lift minimum weight, 10 lbs.



JH at White Marsh

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