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Job Req ID:  79917

Grants & Contracts Analyst

We are seeking a Grants & Contracts Analyst  who will provide dedicated professional level sponsored funds management with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, submission, budget development, account reconciliations and oversight, budget projections, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This is an exempt position.

 

Job Scope/Complexity:

  • Will work independently the majority of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contract professionals on increasingly more complex grants/contracts.
  • Will provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department.
  • May interact with external research/administrative professionals.

 

Types of Sponsored Awards for Which the Position is Responsible:

  • This position works independently and in collaboration with Sr. GCAs and budget analysts on a variety of simple to moderately complex level grants/contracts, including those from a variety of federal, state and foundation sponsors.
  • These grants, contracts and awards may involve detailed budgets, sub awards, and special instructions in RFA, career awards, training awards, multi-project grants, complex Foundation grants, subawards from other institutions on their federal pass-through grants and Pharmaceutical company clinical trials.

 

Specific Duties & Responsibilities:

  • Partner with and act as final point of contact with departmental faculty and/or budgetary staff and Johns Hopkins University Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
  • Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
  • Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Associate Director and JHURA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
  • Responsible for the timely preparation of proposal budget for Principle Investigator Review.
  • Provide instruction, preparation assistance and support related to grant application procedures.
  • Serve as liaison between research units, central offices and funding agencies.
  • Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.
  • Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
  • Manage all assigned grant submissions to ensure timeliness and accuracy.
  • Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
  • Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
  • Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
  • Oversee and direct all aspects of award management activities including monitoring and managing accounts, audits, evaluations and reporting.
  • Provide information and direct assistance required to complete contract and grant closeouts, as needed.

 

Minimum Qualifications (Mandatory):

  • Bachelor’s Degree required.
  • Two years of administrative/budgeting experience. 
  • Successful completion of the RAT (Research Administration Training) Program (18-24 months) is equivalent to three years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.*

 

* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. 

 

** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. 

 

Preferred Qualifications:

  • Superior organizational and customer service skills.

 

Special Knowledge, Skills & Abilities:

  • Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
  • Ability to make independent judgments and to act on decisions on a daily basis.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.

 

Technical Qualifications or Specialized Certifications:

  • CRA highly valued.

 

Classified Title: Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC 
Starting Salary Range: Commensurate with experience
Employee group: Full Time 
Schedule: mon - fri 
Exempt Status: Exempt 
Location: School of Nursing 

Department name: ​​​​​​​Research Administration 
Personnel area: School of Nursing

 

The successful candidate(s) for this position will be subject to a pre-employment background check.

 

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

 

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

 

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

 

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

 

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School of Nursing - East Baltimore Campus