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Job Req ID:  113255

Grants & Contract Coordinator

The Department of Psychiatry and Behavioral Sciences is seeking a Grants & Contracts Coordinator to provide dedicated para-professional level sponsored funds support for more than 80% of the time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to assisting with proposal preparation, budget preparation, account reconciliation, billing/invoicing, standard report writing, and close-out procedures.


While this role may assist with some aspects of non-sponsored funds (general funds and gifts), the primary goal of this position is to support the timely, effective, and efficient functioning of sponsored funding. This is a non-exempt position.


Job Scope/Complexity

  • This position is the first tier within the Grants & Contracts position hierarchy, providing administrative support and limited financial coordination related to the grants management process. Employees in this role function under the direct supervision of a more senior member within the research function and receive guidance from higher-level personnel related to the pre-award and post-award process.


Types of Sponsored Awards for which the position is responsible

  • This position assists with pre- and post-award support responsibilities for simple to moderately complex grants/contracts, including those from NIH. These grants, contracts, and awards may involve moderate budgets, Foundation grants, and Sub-awards from other institutions on their federal pass-through grants.


Specific Duties & Responsibilities

  • Partner with members of the departmental Grants & Contract team to provide administrative and general financial support to assist with the planning and development of application submissions to various federal offices, private agencies/foundations, and commercial companies. May interface with members of the Budget team and representatives from ORA, under the guidance of more senior members on the departmental research team.
  • Work toward understanding of institutional policies for pre-award grant process and sponsor guidelines.
  • Assist with review of sponsored project proposals for assigned grants of basic complexity, prior to them being finalized by more senior members of the Grants & Contracts team. General review process involves verifying accuracy, content, and adherence to all relevant internal and external guidelines.
  • Provide preparation assistance and support related to grant application procedures, at the direction of the Sr. Grants and Contracts Analyst and/or Grants and Contracts Manager.
  • Serve as liaison between research units, central offices, and funding agencies to gather data related to grant completion and on-going grant/contract management.
  • Review budgets and related justification for appropriateness and completeness of content. Verify that all applicable and indirect costs have been applied. Involves more senior members of the research team for direction, as needed.
  • Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
  • Coordinate related details for all assigned grant submissions to ensure timeliness and accuracy.
  • Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and research management. May assist with general administrative support of grant closeouts as needed.
  • Assist with award setup details, after grant number is assigned.
  • Support all relevant post-award responsibilities, as requested by senior members of the grants & contracts team, including account reconciliation, effort reporting, cost transfers, paying invoices, closeouts and related faculty support.


Budget authority

  • Manage $4 million portfolio with direct oversight from senior grants/contracts personnel.


Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Three years administrative/budgeting experience.
  • Additional education may substitute for experience to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • General knowledge of accounting and budgeting theory and practices required. General knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
  • Ability to understand when additional direction/expertise is needed on matters of complexity. Able to make decisions on a daily basis, within pre-determined guidelines and parameters.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • General understanding of external Federal Guidelines and procedures regarding grants and contracts.

 

 

Classified Title: Grants & Contracts Coordinator 
Role/Level/Range: ATO 40/E/02/OE  
Starting Salary Range: $18.00 - $33.50 HRLY ($45,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F 8:30-5 
Exempt Status: Non-Exempt 
Location: Remote 
Department name: SOM Psy Affect Disorders and Psych Genet  
Personnel area: School of Medicine 

 

 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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